EAL INSTRUCTIONS NEW (FEB 2025).pdf

DEPARTMENT OF THE AIR FORCE

72D SECURITY FORCES SQUADRON (AFMC)

TINKER AIR FORCE BASE

“Blue Berets…Defend the Base”

Instructions for preparing an Entry Authorization Letter (EAL)

Entry Authorization Letter (EAL): An EAL is used to allow one time access to TAFB for approved social functions, civic affairs, special events, etc. when the number of guests exceeds seven guests, and the sponsor cannot physically escort each guest. (This WILL NOT grant access to Restricted Areas)

Requirements for an EAL are as followed:

1. Sponsor must be 18 years of age and/or a US Military member, DoD civilian employee or contractor with a Common Access Card (CAC).

2. An EAL is used to allow 8-299 Visitors entry to the installation. Entry for seven or fewer guest will require the sponsor to come in and sponsor the guest at the 72d SFS Pass and ID office located at Bldg 6611(Bldg in front of Main Gate).

3. Sponsor CANNOT sponsor via email, fax, or telephone.

4. EALs must contain the specifics of the function ie. location, date, time, sponsor’s name/address/telephone number.

The following must be COMPLETELY filled out on the EAL before VCC will except it.

1. Names must be in alphabetical order (Last, First, MI)

2. Drivers License number with state of issue (State ID if no Driver’s License)

3. DOB (MMDDYYYY)

4. Full Social Security Number (Required for Vetting)

To safeguard the personal data of all visitors, these forms of ID are used only for identity proofing and vetting through approved Law Enforcement (LE) and government networks and are not releasable outside LE channels. All visitors of Tinker AFB are subject to background checks by 72 SFS/S5P.

If a visitor is denied access to base, the sponsor will be notified, and updated EAL will need to be brought in after the member has been taken off.

The word child should be annotated in the spot for SSN if they are under the age of 18 years.

EALs must be submitted by the individual sponsoring the visitors/guests by the required days for identification verification/vetting, authentication and posting.

Number of Guest/Visitors and Time Frame prior to the event:

8-50 guests/visitors will need to be submitted 7 duty days prior

51-100 guests/visitors will need to be submitted 14 duty days prior

101-150 guests/visitors will need to be submitted 21 duty days prior

151-299 guests/visitors will need to be submitted 30 duty days prior

Two (2) typed copies of completed EALs must be hand carried to 72SFS/S5P by the individual sponsoring the Visitor/Guests.

One (1) unsigned copy of the of the responsibility letter must be brought in when submitting EAL and filled out in the presence of 72SFS/S5P personnel.

EALs will not be accepted by phone, fax, or email. If there are any changes to be made to your EAL (i.e.

additions, deletions, etc.) you must submit a new EAL (two copies). Pen and Ink changes are not authorized or accepted. No exceptions!

FROM: 72d SECURITY FORCES SQUADRON PASS AND IDENTIFICATION OFFICE

TO: Sponsor of Visitors to Tinker Air Force Base (TAFB)

SUBJECT: Sponsorship Responsibilities

1. The sponsor of an event must hand carry a typed list of visitors called an Entry Authority List (EAL) to the 72d Security Forces Squadron Pass and Identification Office (72 SFS/S5P) located at building 6611. The EAL must be typed and contain the following information:

a. Alphabetized list of names (LAST, FIRST, MI) of every visitor

b. Visitor's Driver License/State ID number and state of issue

c. Date of birth (MMDDYYYY)

d. Full Social Security Number (SSN)

e. Indicate “child” next to any person under the age of 18 years of age in the SSN Block

f. Time (start/end), date (start/end), and location of event

g. Name, rank, unit and phone number of contact person (sponsor)

h. Signature and acknowledgement of this letter

2. Two (2) copies of the EAL must be hand delivered by the sponsor to 72 SFS/S5P. 72 SFS/S5P is open Monday through Friday from 7 a.m. to 3 p.m. Pass and ID is closed on weekends and federal holidays. Sponsors must have escort privileges for Tinker AFB in accordance with TAFB Integrated Defense Plan (IDP). An EAL is required when eight (8) or more visitors are expected. An EAL for 8 – 50 guests/visitors will not be accepted less than seven (7) duty days prior, and the sponsor will be required to meet their guests at the Visitor’s Center to obtain a visitor’s pass (DBIDS Paper Pass).

Acknowledgements (to be initialed by the sponsor when EAL is delivered)

_____ I will ensure all guests on the entry authority list are US citizens.

_____ I will ensure guests provide the gate guard at the gate with a photo ID, specific name of the event, and name of the sponsor. Entry will NOT be granted without a valid photo ID. (N/A for guests under 18)

_____ I will ensure guests proceed directly to and from the event.

_____ I will ensure guests are always under a sponsor’s control while on the installation.

Sponsors are responsible for the actions of guests The event may be cancelled at a moment’s notice due to unforeseen circumstances or an increase in Force

Protection Conditions.

Printed rank, Name, Org, Phone # of Sponsor Signature Date

ENTRY AUTHORITY LIST (EAL) FOR

(SPECIFIC NAME OF EVENT)

From: Rank or Grade First Name, Last Name

To: 72 SFS/ Pass and ID

Subject: EVENT

1. I request unescorted base entry for the following personnel. They will be attending the above function being held at

LOCATION

Guest Name (Last, First, M.) Driver license#/ State SSN DOB(MM/DD/YYYY) Doe, John L. DL# / OK xxx-xx-xxxx 01/31/2000 Doe, Jane T. N/A CHILD 01/31/2012

2. Request access to TAFB for these personnel starting at approximate Time, DD MMM, YYYY and ending Time, DD MMM, YYYY and will access TAFB through Tinker Gate (alternate Eaker Gate). I will be responsible for all personnel.

3. I can be reached at (123) 456-7890 prior to the event and at 765-4321 during the event.

4. (FOUO) IAW the Privacy Act of 1974, the contents of this document contain privileged or other confidential information. Unauthorized disclosure may result in civil and criminal sanctions. If you are not the intended recipient, or believe you have received this communication in error, do not reproduce, retransmit, disseminate, or otherwise use this information. All collected information will be utilized to conduct a criminal background check and no personnel information will be given out to unauthorized personnel. All information contained herein will be destroyed when no longer required.

First MI Last, Rank or Grade, Service or Company

(SPECIFIC NAME OF EVENT)