2025 Historically Black Colleges and Universities (HBCU) Conference
Closed Solicitation Posted
- Solicitation number
- 91990025Q0025
- Agency
-
Contracts and Acquisition Management
Department of Education
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Washington, District of Columbia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Education is seeking a hotel venue to host the 2025 Annual National Historically Black Colleges and Universities (HBCU) Week Conference in September 2025. The solicitation requires a hotel in the Washington, DC metro area or select cities in Maryland, Virginia, Louisiana, and Texas capable of providing 400+ sleeping rooms and meeting spaces to accommodate 550 attendees. The conference aims to strengthen partnerships between HBCUs, federal agencies, and private sector organizations, featuring keynote speeches, workshops, federal agency meet-and-greets, and an innovation showcase. Evaluation criteria will include technical capability, pricing, and past performance. Interested vendors must be registered in the System for Award Management (SAM) and submit detailed technical and cost proposals by the May 7, 2025 deadline at 5:00 pm EST.
The solicitation does not include a specific set-aside designation and appears to be an open competition. The conference will require a total of 1,200 room nights across pre-conference and conference days, with room quantities ranging from 100-400 rooms per day. Preferred conference dates are September 15-19, 2025, with some flexibility for alternative dates in September. The venue will need to provide comprehensive facilities including a main conference room, 4-5 breakout rooms, exhibition space, and technical accommodations such as Wi-Fi, AV equipment, and accessibility features. Specific requirements include 1,500 plated lunches, complimentary meeting spaces, government rate room pricing, and extensive technological support. The place of performance will be in the Washington, DC metropolitan area, with potential alternative locations in specified states.
Notice text
The U.S. Department of Education (ED) has a requirement to obtain meeting space and hotel guest room accommodations for a conference hosted by The White House Initiative on Historically Black Colleges and Universities (HBCU) in September 2025.
Files
| File | Type | Posted |
|---|---|---|
| 91990025Q0025-Historically Black College and Universitites Confernce-Request for Quote (RFQ).docx | DOCX document | |
| 2025 HBCU Appendix I - Meeting Space Requirements.V3 FINAL.xlsx | XLSX spreadsheet | |
| 2025 HBCU Appendix II - Price Quote Worksheet .V3 FINAL.xlsx | XLSX spreadsheet |
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