2025 Cotton HVI Testing equipment Extended Warranty

The United States Department of Agriculture (USDA) Agricultural Marketing Service is seeking a 10-year firm fixed-price contract for extended warranty services on ten Cotton Testing Instruments (CTI) or High Volume Instruments (HVI) for fiscal year 2025. The solicitation (No. 12639525Q0120) requires a comprehensive service contract that includes full maintenance, parts replacement, technical support, and on-site repairs. Contractors must be registered in the System for Award Management (SAM) and provide detailed pricing, technical capabilities, and necessary certifications with their response. The evaluation will be based on the lowest-price technically acceptable (LPTA) methodology, with quotes due by June 3, 2025, at 5:00 PM ET. Key contract deliverables include a Control Center for HVI and software updates, with contractors expected to demonstrate technical competence and compliance with all specified requirements.

The solicitation is unrestricted and set aside exclusively for small businesses under NAICS code 811310, which has a $13 million size standard for commercial and industrial machinery repair and maintenance. The contract period will run from July 1, 2025, to June 30, 2035, covering a base period with 18 optional extension periods. The place of performance is located in Bartlett, Tennessee, 38133. While no incumbent contractor is specifically named in the documentation, the contract involves providing extended warranty coverage for ten testing instruments, with initial services focused on control center operations and software updates. The procurement represents a significant opportunity for small businesses in the equipment maintenance and repair sector, with potential for long-term engagement through the multiple optional extension periods.