2025 Air Show Table, Tents and Chairs
Cancelled Pre-Solicitation Posted
- Solicitation number
- AS0001
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- Place of performance
- Tinker AFB, Oklahoma, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a small business contractor to provide tent, table, and chair rentals for the Star Spangled Salute Air and Space show at Tinker Air Force Base from June 27-29, 2025. The requirement involves supplying multiple tents, including a 40x100 foot tent with green carpeting, along with 200 white wedding chairs, 90 tables (8' and 6' sizes), and 300 metal folding chairs. Contractors must submit detailed cost pricing broken down by materials and labor, with a comprehensive period of performance that accounts for preparation, delivery, potential weather delays, and final inspections. The government will evaluate proposals based on the quality of equipment, with strict requirements that all items must be in pristine condition - clean, undamaged, and free of any visual defects. Proposals are due by January 17, 2025, with contractors expected to provide staff information by April 18 and maintain 24/7 emergency contact capabilities.
This opportunity is set aside exclusively for small businesses and is categorized under NAICS code 532289 for consumer goods rental. The event is expected to draw approximately 200,000 visitors over two days, necessitating high-quality and reliable equipment. Tent installation will require water barrel tie-downs with brightly colored ribbons, and all equipment must meet specific safety and appearance standards. The total contract will cover equipment delivery by June 26, full setup by June 27 at 1200 hours, and complete removal starting at 1700 hours on June 29, 2025. Multiple locations at Tinker Air Force Base will be used, including the flight line runway area, Building 3102, Building 9001, Building 469, and a designated parking area. While a specific award value is not mentioned, the comprehensive requirements suggest a significant contract scope for the selected vendor.
Notice text
This requirement is for the rental of tents, tables, chairs and tent accessories to support the Open House, Star Spangled Salute Air and Space show on 27-29 June 2025 at Tinker Air Force Base.
The Contractor shall:
1. Provide detailed cost pricing - at a minimum, pricing shall be broken out by materials and labor.
2. Include a PoP (period of performance) as a part of the proposal - PoP should account for (but is not limited to) the following:
a. preparation and review of submittal(s)
b. lead times and delivery
c. work time
d. potential weather delays (as described in Tinker AFB Specification Standards 00700)
e. closeout document preparation and review
f. scheduling/performing final inspections.
The tents, tables and chairs will be used to support requirements of various support activities at the Open House.
The Open House, Star Spangled Salute Air and Space show will have approximately 200K anticipated visitors for two days. The appearance and proper installation of the tents, tables and chairs must be of high quality and reliable.
LOM (List of Materials)
Three 10 X 20 tents top, concrete surface: requires water barrel tie down (brightly colored ribbons is required on all tie downs)
Five 10 X 10 Tents water barrel tied down, all on concrete surface. (all tie downs will have a brightly colored ribbon installed halfway between stake and tent)
The 40 x 100 Tent interior shall have secured floor and be completely carpeted with clean green outdoor carpet. Inside the tent shall be 200 white wedding chairs and 20 each 8’ – all matching tables – all of which must be in pristine condition – clean, free of any gouges, tape, dirt etc.
70 each 8’ tables – Surface will not be chipped, cracked or frail – tables will not “bow” and must be usable, neat and clean in appearance. Any wood tables cannot have any protruding wood or steel/aluminum.
20 each 6’ tables – cannot be chipped, cracked or frail – tables will not “bow” and must be usable, neat and clean in appearance. Any wood tables will not have any protruding wood or steel/aluminum.
300 Regular metal folding chairs without padding.
Files
| File | Type | Posted |
|---|---|---|
| SOW Tents 2025Alpha.docx | DOCX document | |
| SOW Tents 2025.docx | DOCX document |
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