2024 national water data training workshop
Closed Solicitation Posted
- Solicitation number
- 140G0124Q0053
- Agency
- Office of Acquisitions and Grants US Geological Survey, Department of the Interior
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Geological Survey Virginia-West Virginia Water Science Center is soliciting proposals for conference space and event planning services to support the 2024 National Water Data Training Workshop. Offerors must provide hotel accommodations, shuttle service, exhibit space, AV support, WiFi, meeting rooms, and signage to accommodate an 18-person pre-conference planning event from mid-April to mid-June 2024, as well as the main workshop event with approximately 600 attendees from July to August 2024 in St. Louis, Missouri. Proposals are due by December 18, 2023 and award will be made to the lowest-priced technically acceptable offeror.
The solicitation carries the NAICS code 561920 with no set-aside designation. Offerors must provide over 2,500 hotel room nights at the prevailing federal per diem rate to accommodate attendees. The statement of work requires over 12,000 square feet of ballroom space and 13 breakout rooms ranging from 300 to 2,000 square feet. No incumbent contractor is named and budget details are unspecified, but the scale of requirements indicates a substantial contract value. Proposals are due by December 18, 2023 and performance will take place in St. Louis, Missouri from mid-April 2024 through early August 2024.
Notice text
The U.S. Geological Survey (USGS) Virginia-West Virginia Water Science Center requires support to plan and execute the USGS National Water Data Training Workshop 2024 (NWDTW 2024) in July or August 2024. The event will comprise of approximately 600 USGS employees and will occur in St. Louis, MO. In addition to the workshop, a 4-day on-site planning session comprised of approximately 18 USGS employees to be held sometime between April and June 2024 is included in the request.
The purchase is contingent on the vendor's capability to furnish hotel rooms to attendees as follows:
For the on-site planning session, a block of tax-exempt rooms will be required to accommodate an estimated 18 attendees; total room-night estimates: approximately 72 room nights at local per diem.
For the workshop, A block of tax-exempt rooms will be required to accommodate an estimated 600 attendees; total room night estimates: approximately 2,519 room nights at local per diem.
Note: The USGS requires all that all attendees be lodged, and all meeting/event spaces be located, within the same primary facility.
Attendees will be responsible for reserving and paying for their personal hotel accommodations.
Support includes but is not limited to: shuttle service (to/from airport), exhibit space, AV support, WiFi, meeting rooms, meeting room signage, training rooms, access to water (drinking) or service.
All training/meeting rooms must be ADA compliant.
There are no option periods.
Competitive request for quotations (RFQ) 140G0124Q0053 will be issued on or about 12/18/2023 with written quotes due on or about 01/5/2024.
The NAICS code is 561920. The size standard is $20.0M.
The U.S. Geological Survey intends to issue a competitive RFQ in accordance with FAR Subpart 13. Simplified Acquisition Procedures - the RFQ will be competed using full and open competition procedures and will not be set aside for small business concerns. The anticipated award date of the contract is 05/05/2023. A vendor must be registered at http://www.sam.gov to be awarded the contract.
Responsible sources are encouraged to submit quotes which shall be considered by the agency.
Email responses to kweaver@usgs.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment_1_Statement_of_Work.pdf | ||
| Sol_140G0124Q0053.pdf |
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