2024 Minerva Meeting Facility Rentals

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on SAM.gov.

The RFQ number is HQ003424R0088. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-03 and DFARS Change 02/15/2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and https://www.acquisition.gov/dfars. The NAICS code is 721110 and the Small Business Standard is $40M. This is a competitive, 100% small business set-aside. The Small Business Office concurs with the set-aside decision.

The Washington Headquarters Services, Acquisition Directorate (WHS/AD) requests responses from qualified sources capable of providing:

CLIN 0001: A theater style conference room with 200 seats to accommodate 200 participants. Two breakout rooms with a minimum of 50–75 seats and registration area. The rooms shall be setup with head tables and chairs and an audio visual system. The venue should be within close proximity (within four blocks or 0.5 miles) to metro rail stations in Washington D.C or the immediate metropolitan area. Refer to attached RFQ HQ003424R0088 for Statement of Work (SOW) and its performance requirements. The Period of performance is April 16, 2024 through April 17, 2024.

Quantity and Unit of Issue: 1 Lot

Attachments:

1. RFQ HQ003424R0088 (SF1449)

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. 

The following FAR provision and clauses are applicable to this procurement: 

52.204-7 System for Award Management

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-20 Predecessor of Offeror

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services-Representation

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services  

52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Products and Commercial Services

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services

52.212-5 Class Deviaition 2018-O0021 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services

52.219-28 Post-Award Small Business Program Rerepresentation

52.219-6 Notice of Total Small Business Set-Aside

52.222-3 Convict Labor

52.222-21 Prohibition of Segregated Facilities

52.222-22 Previous Contracts and Compliance Reports

52.222-25 Affirmative Action Compliance

52.222-26 Equal Opportunity

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest after Award

52.233-4 Applicable Law for Breach of Contract Claim

 Additional contract terms and conditions applicable to this procurement are: 

252.203-7000  Requirements Relating To Compensation of Former DoD Officials

252.203-7002    Requirement to Inform Employees of Whistleblower Rights

252.203-7005  Representation Relating To Compensation of Former DoD Officials

252.204-7003    Control of Government Personnel Work Product

252.204-7008    Compliance with Safeguarding Covered Defense Information

252.204-7012  Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015  Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016    Covered Defense Telecommunications Equipment or Services-Representation

252.204-7017    Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation

252.204-7018    Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7019    Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7020    Notice SP 800-171 DoD Assessment Requirements

252.225-7012    Preference for Certain Domestic Commodities

252.232-7003  Electronic Submission of Payment Requests And Receiving Reports

252.232-7006    Wide Area WorkFlow Payment Instructions

252.232-7010  Levies On Contract Payments

252.244-7000  Subcontracts For Commercial Items And Commercial Components (DoD Contracts)

252.247-7023    Transportation of Supplies by Sea-Basic

Instructions to Quoters:

1. Quoters shall complete the total price amount in CLIN 0001 found on page 3 of the attached RFP.

2. Quoters are reminded to complete clauses FAR 52.212-3 and its Alt I, FAR 52.204-24 and FAR 52.204-26 within the attached RFQ HQ003424R0088 (SF1449). If the quote is received without the requested completed clauses the Contracting Officer may consider quote unacceptable and the offeror non-responsive to the RFQ.

3. Quoters may include their detailed quote with their submission. The quote shall include price(s), a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Quotes over five (5) pages in total will not be accepted (This page count does not include the SF1449). Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

Questions – The cutoff date and time for questions is March 25, 2024 at 12:00pm ET. Quoters are requested to email questions to jimmie.j.toloumu.civ@mail.mil. WHS/AD assumes no responsibility for non-delivery due to problems with servers and extensions will not be granted for these matters. Response to all questions may be in the form of an email or an amendment to the RFQ and electronically distributed through all quoters. No telephone requests will be entertained.

Due Date – Quoters shall electronically submit their proposals to jimmie.j.toloumu.civ@mail.mil before the due date and time for this solicitation. The due date and time for quotes is March 28, 2024 at 12:00pm ET. Email transmission to a Government address is not instantaneous and delays in transmission often occur. Quoters are responsible for ensuring timely receipt of proposals.

A determination by the Government to not compete this proposed effort on a full and open competitive basis, based upon responses to this notice is solely within the discretion of the Government. Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency. 

Evaluation of Quotes: Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors - a combination of price and technically acceptable low bids. In order to be considered technically acceptable, the offeror shall provide the requirements described in the SOW. By submitting an offer, the quoter takes no exception to the SOW in its entirety.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

******* End of Combined Synopsis/Solicitation ********