19AS2025Q0031 Supply & Installation of two (2) Cooling Towers for Chillers
Closed Solicitation Posted
- Solicitation number
- 19AS2025Q0031
- Agency
-
US Embassy Canberra
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Canberra Australian Capital Territory 2600 Australia
- Points of contact
-
- Paul Rau cnbgsoprocurement@state.gov +610403341460
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Canberra, Australia is seeking contractors to provide the comprehensive removal, supply, and installation of two Baltimore Aircoil Company cooling towers for chillers at their utility building. The solicitation requires offerors to handle all aspects of the project including design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities to replace existing Baltimore cooling towers. Contractors must be registered in the System for Award Management (SAM), provide a Project Manager fluent in English, and demonstrate relevant experience in similar installations. The government intends to award a firm-fixed-price contract to the responsible company submitting the lowest acceptable price, potentially based on initial quotations without discussions. Critical dates include a mandatory pre-quotation conference on August 21, 2025, at 11:00 AM AEST (with registration required by August 19, 2025, at 5:00 PM AEST), and a quotation submission deadline of September 11, 2025, at 5:00 PM AEST.
This solicitation operates under no set-aside designation, making it open to all eligible contractors. The project involves replacing two specific Baltimore Aircoil PCT0505-P3-I Series cooling towers, each with a flow rate of 19.81 L/s, heat rejection capacity of 460 kW, and 3.73 kW motors. The replacement must be performed sequentially to ensure continuous HVAC system operation, maintaining at least one chiller fully operational at all times to prevent disruption to embassy operations. Each cooling tower unit measures 1.67 m x 1.67 m x 2.90 m and weighs approximately 1,325 kg when operational. The work will be performed at the U.S. Embassy facility located in Harman ACT 2600, Australia. While no specific contract value is disclosed in the available documents, the technical complexity and specialized nature of the equipment suggest this is a substantial procurement requiring experienced HVAC contractors with international project capabilities.
Notice text
2 versions
Update #2 · Latest ·
Supply & Installation of two (2) Cooling Towers for Chillers. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy will hold a Pre-Quotation Conference at the site on August 21st , 2025, at 11:00 AM AEST at the U.S. Embassy in Canberra. Prospective offerors/quoters should contact CNBGSOProcurement@state.gov by August 19th, 2025, at 5:00 PM AEST for additional information or to arrange entry to the building site.
Quotations are due by September 11th, 2025, at 5:00 PM AEST. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
The Scope of Works details the comprehensive removal, supply and installation of removal, supply and installation of two BALTIMORE Cooling Towers located at the utility building. The project includes all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities
Please review the attached information for the detailed scope of work and submittal instructions
8/27/2025 updates include Q&A responses
Update #1 ·
Supply & Installation of two (2) Cooling Towers for Chillers. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy will hold a Pre-Quotation Conference at the site on August 21st , 2025, at 11:00 AM AEST at the U.S. Embassy in Canberra. Prospective offerors/quoters should contact CNBGSOProcurement@state.gov by August 19th, 2025, at 5:00 PM AEST for additional information or to arrange entry to the building site.
Quotations are due by September 11th, 2025, at 5:00 PM AEST. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
The Scope of Works details the comprehensive removal, supply and installation of removal, supply and installation of two BALTIMORE Cooling Towers located at the utility building. The project includes all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities
Please review the attached information for the detailed scope of work and submittal instructions
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