1889th RSG Yellow Ribbon Event Butte, Montana

Amendment 1 to RFQ, W9124V24R0006, is issued to answer questions and RFIs that were submitted in response to the RFQ.  The period for questions is now closed. 

Below are the questions received in response to RFQ W9124V24R0006.  As a reminder, the closing date for this RFQ is 2 August 2024 at 10:00 MDT.  Quotes shall be emailed to michael.davies5.civ@army.mil  It is the offerors responsibility to ensure your quote has been received. 

Question 1: Must room rates and meals comply with per diem rate for Butte, Montana?

Answer:  No.  Room and meal rates for this requirement do not have to comply with per diem rates.

Question 2:  The total rooms for the two nights are 100.  There are 30 rooms requested for Friday and 70 rooms for Saturday. Will all attendees check out on Sunday, or will some check out on Saturday?

Answer:  All participants will check out on Sunday morning.

Question 3:  Would it be permissible to arrange for lodging and event meetings to be held at two separate venues?

Answer:  No, in accordance with PWS sections 1 and 2.

Question 4:  Is it possible to consider the possibility of extending the event's place of performance to include other cities?

Answer:  No, in accordance with PWS section 2.

Question 5: Is an incumbent providing service on this contract or is this level of effort a new need?

Answer:  This is a new level of effort.

Question 6:  Do all hotel room rates need to adhere to the per diem rate?

Answer:  All hotel rooms paid for under this award do not adhere to the per diem rate.  Additional rooms referenced in section 9 of the PWS will be procured separately. 

Question 7:  Is the potential vender/offeror required to attend the site/event planning visit?

Answer:  No.

(End Amendment 1)

The Montana Army National Guard has a requirement for lodging, conference space and catered meals.  This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 

W9124V-24-R-0006 is a solicitation issued as a request for proposals (RFP).   The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.

This requirement is 100% set aside for small business concerns under NAICS Code 721110.  

Pricing for quotes shall be submitted on the attached form, detailing pricing for each of the five Contract Line Items (CLINs).  Your submission shall contain your name, contact information, UEI, CAGE Code, and Small Business type.

CLIN 0001:  Lodging Rooms – Family Members

CLIN 0002:  Lodging Rooms – Single Soldiers

CLIN 0003:  Conference Rooms

CLIN 0004:  Meals – Family Members

CLIN 0005:  Meals – Soldiers

Details concerning approximate room counts, meal head count totals and conference room requirements are incorporated in the attached Performance Work Statement.

Proposals and pricing details shall be submitted via email to michael.davies5.civ@army.mil.   Quotes or proposals shall address all the requirements detailed in the PWS.  It is the offerors responsibility to ensure your proposal has been received.  Information relating to hotel room configurations, conference space requirements, and catered meals are contained in the attached PWS.   Pricing should be entered on the attached pricing matrix.  Offeror contact information, UEI/CAGE Code and the name of the business should be included on the pricing matrix.  Any additional information a potential offeror submits, such as venue information or amenities, will be used in the evaluation.

Questions concerning any portion of this requirement shall be directed to the primary contact at:  michael.davies5.civ@army.mil.   All questions concerning this requirement will be answered on a consolidated question and answer sheet.  The deadline for questions and RFIs  shall be 25 July 2024 at 1200 MDT.  A copy of the consolidated question and answer sheet will be attached to this solicitation when completed.

Proposals shall be evaluated on price, technical acceptability, and past performance. 

The period of performance for this action will be from 23 August 2024 through 25 August 2024. 

The deadline for proposal receipt is 2 August 2024 at 1000 MDT.

FAR provisions 52.212-1, 52.212-2, 52.212-4 and 52.212-5 both apply to this solicitation and are incorporated as such.   

CLAUSES INCORPORATED BY REFERENCE

52.204-13  System for Award Management Maintenance OCT 2018

52.204-18  Commercial and Government Entity Code Maintenance  AUG 2020

52.204-23  Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered                          Entities  DEC 2023

52.204-25  Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

                   NOV 2021

52.204-27  Prohibition on a ByteDance Covered Application  JUN 2023

52.209-10  Prohibition on Contracting With Inverted Domestic Corporations  NOV 2015

52.212-1  Instructions to Offerors--Commercial Products and Commercial Services  SEP 2023

52.212-4  Contract Terms and Conditions--Commercial Products and Commercial Services  NOV 2023

52.212-5 (Dev)  Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and                      Commercial Services (Deviation 2023-O0008)  MAY 2024

52.219-6  Notice Of Total Small Business Set-Aside  NOV 2020

52.219-28  Post-Award Small Business Program Representation  FEB 2024

52.222-3  Convict Labor  JUN 2003

52.222-19  Child Labor -- Cooperation with Authorities and Remedies  FEB 2024

52.222-21  Prohibition Of Segregated Facilities  APR 2015

52.222-26  Equal Opportunity  SEP 2016

52.222-36  Equal Opportunity for Workers with Disabilities  JUN 2020

52.222-50  Combating Trafficking in Persons  NOV 2021

52.225-13  Restrictions on Certain Foreign Purchases  FEB 2021

52.232-33  Payment by Electronic Funds Transfer--System for Award Management  OCT 2018

52.233-4  Applicable Law for Breach of Contract Claim  OCT 2004

252.203-7000  Requirements Relating to Compensation of Former DoD Officials  SEP 2011

252.203-7002  Requirement to Inform Employees of Whistleblower Rights  DEC 2022

252.204-7003  Control Of Government Personnel Work Product  APR 1992

252.204-7012  Safeguarding Covered Defense Information and Cyber Incident Reporting  MAY 2024

252.204-7015  Notice of Authorized Disclosure of Information for Litigation Support  JAN 2023

252.204-7018  Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services  JAN 2023

252.204-7020  NIST SP 800-171 DoD Assessment Requirements  NOV 2023

252.223-7008  Prohibition of Hexavalent Chromium  JAN 2023

252.225-7001  Buy American and Balance of Payments Program  FEB 2024

252.225-7012  Preference For Certain Domestic Commodities  APR 2022

252.225-7036  Buy American--Free Trade Agreements--Balance of Payments Program--Basic  FEB 2024

252.225-7048  Export-Controlled Items  JUN 2013

252.225-7056  Prohibition Regarding Business Operations with the Maduro Regime  JAN 2023

252.225-7972 (Dev)  Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems  (DEVIATION 2020-O0015)

                       MAY 2020

252.232-7003  Electronic Submission of Payment Requests and Receiving Reports  DEC 2018

252.232-7006  Wide Area WorkFlow Payment Instructions  JAN 2023

252.232-7010  Levies on Contract Payments  DEC 2006

252.247-7023  Transportation of Supplies by Sea  JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.252-2      CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

WWW.ACQUISITION.GOV

(End of clause)

52.252-6     AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DEFENSE FEDERAL ACQUISITION REGULATIONS

SUPPLEMENT (48 CFR CHAPTER 2)  clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)