12905B23Q0217 Generator and ATS Annual Maintenance Services USDA-ARS-PWA Corvallis OR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is 12905B23Q0217 and is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2023-04 dated 6/2/2023. Service Contract Labor Standards Wage Determination Number 2015-5567 Rev 20 dated 7/27/2023 for Benton County Oregon is applicable and is attached.

This solicitation is issued as 100% Total Small Business Set-Aside. The associated NAICS code is 561210 the small business size standard is $47M.

List CLINS, item descriptions, quantities and units of measure:

CLIN  Description                                                                  Price

0001    Provide all labor, materials, equipment, supplies,      $

            supervision, and transportation needed to complete

            Generator Annual Maintenance and Automatic

            Transfer Switch Inspections (March) and Load

            Testing and Inspection (October) on three USDA

            Back-up Electrical Generators and five Automatic

            Transfer Switches (ATS). The work shall be performed

            At three locations in Corvallis OR. All work shall be

            done in accordance with (IAW) the terms and conditions,

            drawings, SOW and other attachments set forth in

            the Purchase Order. Base Award Period of

            Performance (PoP) 1 Oct 2023 to 30 Sep 2024.

Option Year

1000    Provide all labor, materials, equipment, supplies,     $

            supervision, and transportation needed to complete

            Generator Annual Maintenance and Automatic

            Transfer Switch Inspections (March) and Load

            Testing and Inspection (October) on three USDA

            Back-up Electrical Generators and five Automatic

            Transfer Switches (ATS). The work shall be performed

            At three locations in Corvallis OR. All work shall be

            done in accordance with (IAW) the terms and conditions,

            drawings, SOW and other attachments set forth in

            the Purchase Order. Option Year 01 PoP 1 Oct 2024

            to 30 Sep 2025

Option Year

2000    Provide all labor, materials, equipment, supplies,      $

            supervision, and transportation needed to complete

            Generator Annual Maintenance and Automatic

            Transfer Switch Inspections (March) and Load

            Testing and Inspection (October) on three USDA

            Back-up Electrical Generators and five Automatic

            Transfer Switches (ATS). The work shall be performed

            At three locations in Corvallis OR. All work shall be

            done in accordance with (IAW) the terms and conditions,

            drawings, SOW and other attachments set forth in

            the Purchase Order. Option Year 02 1 Oct 2025 to

            30 Sep 2026

Option Year

3000    Provide all labor, materials, equipment, supplies,      $

            supervision, and transportation needed to complete

            Generator Annual Maintenance and Automatic

            Transfer Switch Inspections (March) and Load

            Testing and Inspection (October) on three USDA

            Back-up Electrical Generators and five Automatic

            Transfer Switches (ATS). The work shall be performed

            At three locations in Corvallis OR. All work shall be

            done in accordance with (IAW) the terms and conditions,

            drawings, SOW and other attachments set forth in

            the Purchase Order. Option Year 03 1 Oct 2026 to

            30 Sep 2027

Option Year

4000    Provide all labor, materials, equipment, supplies,      $

            supervision, and transportation needed to complete

            Generator Annual Maintenance and Automatic

            Transfer Switch Inspections (March) and Load

            Testing and Inspection (October) on three USDA

            Back-up Electrical Generators and five Automatic

            Transfer Switches (ATS). The work shall be performed

            At three locations in Corvallis OR. All work shall be

            done in accordance with (IAW) the terms and conditions,

            drawings, SOW and other attachments set forth in

            the Purchase Order. Option Year 04 1 Oct 2027 to

            30 Sep 2028.

                                                Total Price (Base + OY) $

Description/Statement of Work/Specification:

SEE ATTACHED SOW OR REQUIREMENT

Date(s) and place(s) of delivery and acceptance:

Equipment/Addresses:

1. 400 KW, Onan Generator, Model # DFCE/H, serial # L030575890

Located at: HCRU 3420 NW Orchard Ave Corvallis, Oregon 97330.

2. 400 KW Kohler Generator, Model #400REOZD, serial #0786795

Located at: FSCRU 3450 SW Campus Way Corvallis, Oregon 97331.

3. 180 KW Kohler Generator, Model #180REOZJB, serial # 07429

Located at: NCGR 33447 Peoria Road Corvallis, Oregon 97333.

Generator Annual Maintenance and Automated Transfer Switch Inspections – March

Load Testing and Inspections - October

FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.

Evaluation:

For the evaluation criteria, please see the attached RFQ terms and conditions.

Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov.  An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.

There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.

Date, time and place offers are due.

Offers are due by 6 September 2023, 5:00pm PDT.

Submit offers to the following e-mail address(es), by the offer due date and time:

Theodore.Blume@usda.gov

Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.

Any and all questions regarding this solicitation shall be submitted in writing on Attachment III – Contractor RFI to Theodore.Blume@usda.gov no later than 30 August 2023, 12:00pm Pacific Time.

A site visit is scheduled for 25 Aug 2023 at 10:00am PDT. This site visit is intended to give prospective offerors the opportunity to familiarize themselves with the locations and to gauge the scope of work required of the contract. Prospective attendees SHALL email Stefani Morgan at Stefani.morgan@usda.gov and Ruth Hamlyn at ruth.hamlyn@usda.gov with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, physical address, email address, and phone number. The deadline for requesting a site visit is 24 Aug 2023, 12:00pm PDT. Failure to comply with the registration instructions above will result in denial of access to the location and/or participation in site visit activities.

No Questions shall be answered at the site visit. Submit all questions in writing on Attachment III – Contractor RFI to theodore.blume@usda.gov NO LATER THAN 30 Aug 2023. Questions will not be entertained after this deadline.