1232SA26Q1203 - Combination Synopsis/Solicitation HVAC Maintenance-Services USDA-ARS-PWA Adams OR
Closed Solicitation Posted
- Solicitation number
- 1232SA26Q1203
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Adams, Oregon 97810, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service seeks HVAC maintenance services for its Pendleton facility in Adams, Oregon, under a Total Small Business set-aside, with quotations due September 17, 2026, and questions due September 9, 2026 at 10:00 AM PDT. A mandatory site visit is scheduled for September 3, 2026 at 10:00 AM PDT.
Place of performance is 48037 Tubbs Ranch Road, Adams, Oregon 97810. The contract period runs October 1, 2026, through September 30, 2027, on a firm-fixed-price basis. The NAICS code is 811310 with a $12.5 million size standard; PSC is J041. The contractor must provide all labor, filters, belts, lubricants, materials, and equipment for biannual scheduled maintenance of HVAC systems and Alerton Building Automation System controls across all facility buildings, with all costs borne by the contractor. Emergency repairs are excluded from this contract and will be a separate requirement.
Minimum qualifications include current Oregon State contractor registration, five or more years of commercial HVAC services experience, and three years of documented experience maintaining boilers, chillers, hot water systems, variable volume air handlers, laboratory pressure controls, exhaust systems, fume hoods, and Alerton building automation systems. A minimum of two technicians must hold Alerton Certified Engineer status. All technicians require Federal HSPD-12 Tier 1 background checks for equipment work and Tier 2 checks for BAS work prior to site access. Subcontracting is prohibited without prior written consent.
The solicitation incorporates Department of Labor Work Document 2015-5589 Rev 32 (dated August 17, 2026), establishing prevailing wage rates for Oregon. Award will be made to the lowest-priced technically acceptable offer with acceptable or neutral past performance. Evaluation criteria include technical acceptability, price, and past performance via three contractor-provided references and Government sources. Prices must remain firm for 90 calendar days. Questions must reference specific solicitation or specification sections and be submitted via the Contractor RFI Form to Theodore Blume at theodore.blume@usda.gov.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
A site visit is scheduled for Thursday, 3 September 2026 starting at 10:00am PDT. See Site Visit details in Attachment I – Terms and Conditions under Solicitation Procedures.
Questions close on Wednesday, 9 September 2026 at 10:00am PDT. QUESTIONS MUST BE SUBMITTED ON ATTACHMENT V - Contractor RFIs.
Solicitation number 1232SA26Q1203 is issued as a Request for Quotation (RFQ) for maintenance services which shall extend for a period of one (1) year commencing after notice to proceed from the Government, and shall include all labor, filters, belts, lubricants, materials, and equipment necessary to service the HVAC systems and Alerton Building Automation System controls of all buildings. All costs for the scheduled biannual maintenance shall be borne by the Contractor.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
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