C04_Attachment II - SOW_1232SA26Q1203.pdf

Attachment II

USDA-ARS-PWA

48037 Tubbs Ranch Rd.

Adams, OR 97810

PENDLETON HVAC BI-ANNUAL SERVICES

STATEMENT OF WORK

1. CONTRACTOR SERVICES:

The maintenance services shall extend for a period of one (1) year commencing after notice to proceed from the Government, and shall include all labor, filters, belts, lubricants, materials, and equipment necessary to service the HVAC systems and Alerton Building Automation System controls of all buildings. All costs for the scheduled biannual maintenance shall be borne by the Contractor.

Pre-summer maintenance to be performed in the month of April. Pre-winter maintenance to be performed in the month of October. BAS summer service to be performed in the month of June. winter service to be performed in the month of December.

The Contractor shall verify all dimensions, quantities, and equipment specifications prior to submitting bid. Any discrepancies found shall be submitted in writing to the Contracting Officer.

All services performed by the Contractor shall include applicable items listed but shall not be limited to the following maintenance tasks:

A. Air Handling Units:

AHU-001-01 AHU-001-02 AHU-001-05 AHU-003-01

AHU-003-02 AHU-003-03 AHU-011-01 CU-001-01

CU-001-05 CU-003-02 CU-003-03 RTU-001-01

Biannual Service

(1) Supply and replace all air filters and dispose of used filters.

(2) Clean fresh air intake grilles and dampers and repair or replace deteriorated bird screens.

(3) Adjust alignment of bearings and sheaves; lubricate fan and motor bearings. Report worn or noisy bearings or sheaves. Submit cost proposal for repair work.

(4) Replace all drive belts.

(5) Clean cooling coils of dirt accumulation using water.

(6) Check pressure and temperature differential across cooling coils and log readings.

Clean strainers, check vents and drains on all chilled water coils.

(7) Operate equipment to check for proper operation, unusual noise and vibration; adjust all equipment and controls as required; clean up all equipment.

(8) Secure all loose housing, seal leaks.

B. Chillers:

CH-001-01 CH-011-01 --- ---

(1) Check and record entering and leaving water temperatures and pressures of chiller in "maintenance logbook".

(2) Check and record refrigerant compressor suction and discharge and oil pressures. Add freon if needed.

(3) Check operation of freeze stat and oil failure switch, record settings.

(4) Test compressor crankcase oil and replace if contaminated or submit oil test results;

clean or replace strainer and oil filter. Cost and disposal of oil shall be by Contractor.

(5) Clean cooling coils of dirt accumulation using water.

(6) Visually check for water, refrigerant and oil leakage; report problems as required.

Check vibration isolator mounts.

(7) Test & adjust "make-up" water and expansion tank.

(8) Test operating control switches, compressor unloading and safeties; calibrate and record settings. Adjust as required.

(9) Check compressor and motor bearings for abnormal temperature and unusual noise; lubricate as required.

C. Diesel Boilers:

B-001-01 B-001-02 --- ---

(1) Run Combustion Analysis one time annually.

(2) Replace oil filters and burner nozzles and discard used parts.

(3) Clean combustion chamber.

(4) Brush cast iron flue sections free of soot.

(5) Reinstall all guards and shield.

(6) Check water safety valve.

(7) Test run and adjust for highest efficiency.

D. Propane Boilers:

B-003-01 B-003-02 B-011-01 B-011-02

(3) Run Combustion Analysis one time annually.

(4) Remove flame sensor and check condition. Replace it if needed.

(3)Remove pilot assembly clean and check condition. Replace it if needed.

(5) Reinstall all guards and shield.

(6) Remove condensate neutralizers and clean. Install new media and replace.

(7) Test run and adjust for highest efficiency.

E. Fume Hoods & Exhaust Fans:

FH-001-01 FH-001-02 FH-003-01 FH-011-01

EF-001-01 EF-001-02 EF-003-01 FX-001-01

FX-001-02 FX-011-01 --- ---

(1) Lubricate fan motors and bearings.

(2) Replace belt and check tension; adjust as needed.

(3) Check sheaves for wear, replace as needed.

(4) Check fan collar, bearings and shaft for wear, repair or replace as needed.

(5) Check and clean all fan wheels and housings of dust, dirt, and grease.

F. Pumps:

a. Heating Hot Water Circulation Pumps:

HWC-001-01 HWC-001-02 HWC-001-03 HWC-001-04

HWC-001-05 HWC-001-06 HWC-003-01 HWC-003-02

HWC-003-03 HWC-011-01 HWC-011-02 ---

b. Chilled Water Circulation Pumps:

CWC-001-01 CWC-001-02 --- ---

c. Boiler Circulation Pumps:

BP-001-01 BP-001-02 BP-003-01 BP-003-02

BP-011-01 BP-011-02 --- ---

(1) Lubricate and check pump and motor bearings for abnormal temperature and unusual noise or vibration. Report and submit cost proposal for any repairs that are needed.

(2) Check motor coupling for alignment; mounting bolts are secure.

(3) Check and blow down strainer to pumps. Remove and clean strainer if excessive debris is noted.

(4) Check packing glands and seals for excessive leakage. Adjust and/or tighten as required.

(5) Check operation and set points on packaged pumping unit. Verify proper settings and operation of variable speed drive.

(6) Check condition of insulation, reinsulate as necessary.

G. Hydronic Pipe, Valves, Equipment and Supports:

(1) The Contractor shall exercise all equipment shut off valves annually for proper operation. Verify valve will shut off and open with no seal leakage. Prepare a quote to replace, that includes parts and labor, if non-functional or leaks.

(2) Inspect hot and chilled water hydronic pipe, valves and supports for noticeable leaks or defects.

H. Heat Pump Units:

HP-001-01 HP-001-02 HPCU-001-01 HP-003-01

HPCU-003-01 --- --- ---

(1) Clean cooling coils of dirt accumulation using water.

(3) Replace all air filters.

(4) Operate equipment to check for proper operation, unusual noise and vibration; adjust all equipment and controls as required; clean up all equipment.

(5) Clean condensate drain reservoir.

(6) Check fan bearings for excessive wear. Replace if needed.

I. Building Automation System: Alerton Controls

Biannual Service

(1) Perform a Trend Log Review of the Building Management Controls program to look for anomalies and for energy efficiencies.

(2) Physically inspect controls equipment that was detected as an anomaly in the Trend

Log Review. Adjust, repair or replace as needed.

(3) Look for devices that are offline in the review. Inspect, repair or replace as needed to bring back online.

(4) Review setpoints and adjust back to design if needed.

J. Biannual Service Reports:

Biannual Service

(1) Certify performance of all biannual maintenance service performed in USDA-

ARS Pendleton Location Logbook located in mechanical room of Main Building 001.

(2) Report all discrepancies USDA Facilities Manager.

(3) Report any recommended preventive maintenance/repair work and submit cost proposal to USDA Facilities Manager.

2. WORK SCHEDULE:

All maintenance work shall be performed between the hours of 7:30 a.m. and 4:00 p.m.

Pacific Time on normal working days, Monday through Friday, excluding Federal holidays.

The Contractor shall notify the Facility Manager or Administrative Officer of any need to shut down the HVAC system for repair or maintenance. Notification shall be a minimum of one workday in advance of the shutdown.

3. MAINTENANCE REPORT/CHECKLIST:

The Contractor shall prepare and maintain a maintenance service report/checklist which shall include the following:

(1) Date maintenance service was performed.

(2) The name of the mechanic who performed said maintenance.

(3) The type and cost (labor, materials, parts, and equipment) of repair work performed on the unit, if any.

(4) Documents and other data pertaining to the maintenance performed.

It will be the responsibility of the Contractor to maintain the report/checklist by recording the above noted data after each scheduled maintenance and emergency repair and have the checklist available for inspection at the building site. The report shall be sufficiently detailed to properly reflect the past maintenance history of the equipment.

Reports/Checklists shall be prepared on contractor furnished standardized forms and certified by a representative of the facility being served. A copy of the report/checklist shall be submitted after each visit to the user's representative at the facility being served.

4. CLEANUP AND WORK PRACTICES:

The Contractor shall keep the job site free of debris, litter, discarded parts, etc. and shall clean all oil drippings during the daily progress of work. Waste oil and chemicals shall be properly disposed of site at no cost to the Government. Used air filters and large debris shall be taken off site for disposal. The Contractor will be responsible for any disposal fees.

The Contractor shall remove all tools, parts, and equipment from the service areas upon completion of the work.

The Contractor shall exercise caution during the progress of his maintenance and repair work to prevent damage to the ceilings, roofing, and other building structure. The Contractor shall restore all damages caused by his negligence to its original condition at his own expense.

5. Contractor’s Key Personnel:

The Project Manager is the only key personnel for the services being performed. The key personnel resume shall, at a minimum, demonstrate that the individual meets the educational and experience qualifications specified, e.g., experience which correlates to SOW requirements, education, and past performance on similar projects.

NOTES:

1. Major Equipment Building 001 - Main

EQUIP. NO. MANUFACTURER MODEL NO. SERIAL NO.

AHU-001-01

Air Handling Unit

McQuay CAH030FBDC FBOU040500938

AHU-001-01

Supply Fan Motor

Super E EN2513T-8 39K057W947

AHU-001-01

Return Fan Motor

Century 7-850118-01-OJ BY09

AHU-001-02

Air Handling Unit

Venmarces P-2-04e-BF-HW-CW-X-P 00840557-C12692

AHU-001-02

Supply Fan Motor

Baldor EM3218T-8 F2003162710

AHU-001-02

Return Fan Motor

Baldor EM3211T-8 F2101132550

AHU-001-05

Air Handling Unit

Lennox CB29M-41-1P 5899E 06304

CU-001-05

Condensing Unit

Lennox HS29-024-1P 5899E 53840

RTU-001-01

Roof Top AC Unit

Lennox CHA16-30-1P 5606020101

HP-001-01

Heat Pump

LG LMN248HVT 706KCBD1BG61

HP-001-02

Heat Pump

LG LMN248HVT 706KCJZ1BG60

HPCU-001-01

Heat Pump Cond. Unit

LG LMU36CHV 506KCPY09992

B-001-01 Boiler

Burnham V908A 66001675

B-001-01 Burner

Weishaupt WL-40Z-A 40867581

BP-001-01

Boiler Pump

Armstrong 119041-400 2450-0058

B-001-02 Boiler

Burnham V908A 66001676

B-001-02 Burner

Weishaupt WL-40Z-A 40867580

BP-001-02

Boiler Pump

Armstrong 119041-400 2450-0088

HWC-001-01

Hot Water Circ. Pump

Bell & Gossett 2X7 620T 172G73 ---

HWC-001-02

Hot Water Circ. Pump

Bell & Gossett 2X7 620T 172G73 ---

HWC-001-03

Hot Water Circ. Pump

Armstrong 1.5x1.5x8 4380 501273

HWC-001-04

Hot Water Circ. Pump

Armstrong H-53 BF 0912

HWC-001-05 Armstrong H-53-3 BF 116443MF-136A

Hot Water Circ. Pump

HWC-001-06

Hot Water Circ. Pump

Taco KV1507AE2HCB862 ---

HX-001-01

Heat Exchanger

Taco PF0022BB025-658A-A023000 518772

CHLR-001-01

Chiller

Carrier 30RAP0505DC08110 5116Q58266

CWC-001-01

Chld. Water Circ. Pump

Armstrong ASGANE005-4-2/4 CP3431030035

CWP-001-02

Chld. Water Circ. Pump

Armstrong ASGANE005-4-2/4 CP3431030037

FH-001-01

Fume Hood

Labconco 14151000035008B 260360221

FX-001-01

Fume Hood Ex. Motor

Greenheck Vektor-H-10-M10-X 28550343

FH-001-02

Fume Hood

Labconco

10050000035008B 260360219

FX-001-02

Fume Hood Ex. Motor

Greenheck Vektor-H-10-M10-X 28550351

EF-001-01

Exhaust Fan Motor

Carnes VUBK10L1A1UA20SPC9 798331.001

EF-001-01

Exhaust Fan Motor

Marathon Electric BQF 48S17D2055N P --

EF-001-02

Exhaust Fan Motor

EF-001-03

Century F48Y33A01 04717M1

2. Major Equipment Building 003 - Shop

AHU-003-01

Air Handling Unit

Daikin DPS012AHMW2DW-4 FB0U230100251

AHU-003-01

Supply Fan Motor

Edmpapst R3G560-AQ11-16 ---

AHU-003-01

Return Fan Motor

Edmpapst R3G400-AQ29-16

AHU-003-02

Air Handling Unit

Lennox GHR26Q4/5-100-6 5802D 52626

AHU-003-03

Air Handling Unit

Lennox GHR26Q3/4-100-6 5802D-52578

CU-003-02

Condensing Unit

Lennox 10ACC-048-230-02 5802G 06806

CU-003-03

Condensing Unit

Lennox HS29-036-9Y-OPT 5801K 32358

HP-003-01

Heat Pump

LG LSU243HLV3 205KAYR0VX90

HPCU-003-01

Heat Pump Cond. Unit

LG LSN243HLV3 206KAPB0GX64

B-003-01 Boiler

Lochinvar WHB285N 2208 128289394

BP-003-01

Boiler Pump

Grundfos UPMXL 25-125 165F VDC ---

B-003-02 Boiler

Lochinvar WHB285N 2208 128289389

BP-003-02

Boiler Pump

Grundfos UPMXL 25-125 165F VDC ---

HWC-003-01

Hot Water Circ. Pump

Bell & Gossett E90 - 1.25AABSIC PRO-08255-2

HWC-003-02

Hot Water Circ. Pump

Bell & Gossett E90 - 1.25AABSIC PRO-08255-1

HWC-003-02

Hot Water Circ. Pump

Future --- ---

DIPM-011-01

Deionized Pump Motor

WEG 99882379 ---

DIP-011-01

Deionized Pump

Grundfos A-99916344 10000169

EF-011-01

Future --- ---

3. Major Equipment Building 011 - Microlab

AHU-011-01

Air Handling Unit

Daikin DPS012AHMW2DW-4 FB0U200900425

AHU-011-01

Supply Fan Motor

Edmpapst R3G560-AQ11-16 ---

AHU-011-01

Return Fan Motor

Edmpapst R3G400-AQ29-16 ---

B-011-01 Boiler

Lochinvar WHB110N 1922 115078210

BP-011-01

Boiler Pump

Grundfos UPML 25-104 165F VDC ---

B-011-02 Boiler

Lochinvar WHB110N 1950 117398738

BP-011-02

Boiler Pump

Grundfos UPML 25-104 165F VDC ---

HWC-011-01

Hot Water Circ. Pump

Bell & Gossett E90 - 1.5ABSIC ---

HWC-011-02

Hot Water Circ. Pump

Bell & Gossett E90 - 1.5ABSIC ---

CHLR-011-01

Chiller

Carrier 30RAP0165JCCGF60 1320Q67437

DIPM-011-01

Deionized Pump Motor

US Motors P63ALF-1394 0855190200608

DIP-011-01

Deionized Pump

Goulds 5SV10FA30 J2009009

FH-011-01

Fume Hood

Labconco 10050000035008B 260360220

FX-011-01

Fume Hood Ex. Motor

Greenheck Vector-H-10-M10-X 28550518

4. Replaceable Air Filters Minimum Specifications

MERV 10 general purpose pleated air filters to provide between 75% and 80% efficiency for filtering particles between 3 and 10 microns in size. They also should provide between 35% and 50% efficiency for filtering particles between 1 and 3 microns in size.

5. Filter Schedule

Contractor to verify quantities and dimensions prior to submitting bid. The following schedule is provided for guidance only.

EQUIPMENT FILTER SIZE AND QUATITIY

AHU-001-01 24”x24”x2” (12 EA) Supply AHU-001-02 20”x24”x4” (3 EA) Intake

20”x24”x2” (3 EA) Supply AHU-003-01 18”x20”x4” (3 EA) Intake

18”x24”x2” (6 EA) Supply 18”x20”x2” (3 EA) Return

AHU-011-01 18”x20”x4” (3 EA) Intake 18”x24”x2” (6 EA) Supply 18”x20”x2” (3 EA) Return

HPU-003-01 20”x25”x4” (1 EA) HPU-003-02 20”x25”x1” (1 EA) RTU-001-01 16”x25”x1” (1 EA) Supply

20”x20”x1” (1 EA) Return HPU-001-01 20”x20”x1” (1 EA)

6. Filter Schedule

Contractor to verify quantities and dimensions prior to submitting bid. The following schedule is provided for guidance only.

EQUIPMENT BELT NUMBER

AHU-001-01

Supply Return

B-88 (2) B-74 (2)

AHU-001-02

BX53 (2)

BX47 (2)

AHU-003-03

Direct drive

AHU-011-03

FX-001-01 Direct drive FX-001-02 Direct drive FX-011-01 Direct drive

EF-001-01 4L210 (1)

EF-001-02 Direct drive EF-001-03 Direct drive