1232SA251151990 – NOI to make Award on Sole Source Basis for Chiller Service Agreement USDA-ARS-PA College Station TX

The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) Pacific West Area has issued a Notice of Intent to award a sole source contract for chiller service maintenance at their College Station, Texas facility. This procurement, valued under the Simplified Acquisition Threshold, will be processed under FAR Part 12 and FAR Part 13 procedures without issuing a formal solicitation. The agency intends to award a firm fixed price purchase order to HVAC Mechanical Services of Texas LTD for TRANE authorized preventative maintenance services. The notice serves as notification to the vendor community that the government plans to proceed with a non-competitive award unless other qualified sources come forward. The estimated period of performance runs from August 1, 2025 to July 31, 2026, with NAICS code 561210 assigned to this procurement.

The primary purpose of this notice is to provide potential competitors an opportunity to demonstrate their capability to perform the required chiller maintenance services before the government proceeds with the sole source award. Interested contractors must submit written substantiating documentation to the identified point of contact within five calendar days of the notice publication date (by July 15, 2025), with oral communications explicitly not acceptable. The government will use any responses received solely to determine whether to conduct a competitive procurement, though the decision to compete remains at the government's discretion. According to the attached justification document, the current intended vendor, Hunton Services (operating as an authorized Trane Service Representative), is considered the sole source because they have exclusive access to Trane service bulletins, technical support, and direct engineer access necessary to maintain the chiller warranty. The contract covers full-service parts and labor maintenance for two central plant chillers with provisions for both normal working hours service and emergency response capabilities.