12-month Maintenance Agreement for Nine Copiers

This is a combined synopsis/solicitation for a twelve month maintenance agreement for nine (9) copiers at the Morgantown, WV, NIOSH Facility prepared in accordance with the format in Federal Acquisition Requirements (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
The solicitation number for this requirement is OOHCCA16-2018-20371 and is hereby issued as a Request for Quote (RFQ) using FAR Subpart 13.1 Simplified Acquisition Procedures.
The Centers for Disease Control and Prevention intends to award a firm-fixed-price contract for the following requirement, please either fill in the dollar amounts or provide a separate excel spreadsheet containing the same information including a list of line item number(s) and items, quantities, units of measure, and options, if applicable:
Maintenance Agreement for nine (9) copiers, Model #, Serial Number and copies required:
CLIN 0001:
RICOH/Aficio 3035 copier, Serial Number K9162500019. Allowance of 15,000 B/W copies per month per copy for 12 months, All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2009
Actual Meter reads: 0095642
Accessories: Stapler
CLIN 0002:
RICOH/Aficio 7503SP copier, Serial Number G667L100234, Allowance of 15,000 B/W copies per month for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2017
Actual Meter reads: 32531
Accessories: 3-hole punch, switch stapler

CLIN 0003:
RICOH/Aficio MP C3501G copier, Serial Number V9415100134, Allowance of 3,750 B/W copies per month per 12 months and 1,250 color copies per month per 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2011
Actual Meter reads: Color: 69650: BW: 21736
Accessories: Finisher, 3-hole punch
CLIN 0004:
RICOH/Aficio MP6000 Copier, Serial NumberM9285400528, Allowance of 25,000 B/W copies per month per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2008
Actual Meter reads: 873973
Accessories: Finisher, external paper tray, and one stapler
CLIN 0005:
RICOH/Aficio MP7001 copier, Serial Number V7005400310. Allowance of 15,000 B/W copies per month per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2010
Actual Meter reads: 254416
Accessories: Finisher, external paper tray and one stapler
CLIN 0006:
RICOH/Aficio MP7001 copier, Serial Number V7005400300 Allowance of 15,000 B/W copies per month per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2010
Actual Meter reads: 195194
Accessories: Finisher, external paper tray

CLIN 0007:
RICOH/Aficio MP7502SP, Serial Number W875L200207. Allowance if 15,000 B/W copies per month per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2015
Actual Meter reads: 150819
Accessories: Finish, external paper tray, 3-hole punch, fax scan copy
CLIN 0008:
RICOH/Aficio MP7502SP, Serial Number W875L500252, # 7987. Allowance of 15,000 B/W copies per month per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2015
Actual Meter reads: 159798
Accessories: Finisher, stapler, 3-hole punch, extended paper tray
CLIN 0009:
RICOH/Aficio MP7502SP, Serial Number W875L300039. Allowance of 15,000 B/W copies per month per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2016
Actual Meter reads: 160402
Accessories: Finisher, 3-hole punch, stapler, external paper tray
CLIN 0010:
Extra Copies: Allowance for extra copies, staples, supplies and shipping freight for toner.

STATEMENT OF WORK

Introduction/Background
The NIOSH Morgantown facility located at 1095 Willowdale Road, Morgantown, WV, 26505 is a combination office and research lab facility.

Objectives
The objective of this project is to provide maintenance / service for the copiers throughout the facility.

Scope of Work
The contractor will repair or replace any part of the equipment which becomes unserviceable due to normal usage. Replacement parts to be furnished on an exchange basis. Services will be provided at the NIOSH facility during regular business hours, Monday through Friday, 8:00 AM - 4:30 PM. Preventative maintenance will be provided as determined by the contractor. Remedial maintenance will be provided after notification by the customer. Within one hour of receiving a request for remedial maintenance, the contractor shall provide the onsite NIOSH representative with an anticipated arrival time at the NIOSH facility.

Equipment
Equipment to be included under this agreement:
• RICOH/AFICIO 3035
• RICOH/AFICIO MP 7503SP
• RICOH/AFICIO MP C3501G
• RICOH/AFICIO MP 6000
• RICOH/AFICIO 7001 (2 each)
• RICOH/AFICIO MP 7502SP (3 each)

Facility Access
Contractor personnel will be required to comply with all NIOSH Morgantown security protocols in effect. Facility access, personnel identification badges, and parking tags must be coordinated through the security office at the L-Building entrance. The contractor shall be required to sign-in and out with NIOSH Security at the security entrance. All contractor personnel are required to present valid personal photo identification for the facility visitor sign-in procedure. All contractor vehicles are subject to search by CDC Security. Vehicles containing prohibited items will not be allowed to enter the NIOSH Morgantown facility and the contractor shall be directed to leave and shall schedule a return site visit as necessary to perform the service.

Estimated Period of Performance:

04/01/2018 through 3/31/2019

Total ______________

The quote format is at the discretion of the offeror.
It is the offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions may be accessed via the Internet at website http://farsite.hill.af.mil.
This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-66 (February 28, 2013).
This acquisition is under North American Industry Classification System (NAICS) code 454390. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management. To register apply via the Internet at http://www.sam.gov. For questions on registration contact Federal Service Desk at 866-606-8220.

Include FAR 52.212-3, Offeror Representations and Certifications with Offer or indicate if it is available online at SAM.gov.

No telephonic quotes will be processed. All responses must be received no later than 11:59 P.M., Eastern Standard Time on March 1, 2018. Please send any questions and quotes to Rebecca Mullenax at rmullenax@cdc.gov. The lowest priced technically acceptable bid will be chosen.