12-Month Maintenance Agreement for Nine Copiers

Questions and Answers:
1.  Age of each device - install date
2.  Actual meter reads as of this month.  (page counts for each function (fax, print, cope, scan) and toner type (mono and color).
3.  What accessories are attached to each machine (finishers, large capacity paper feeds, cabinets, etc.

Please see answers under clins 1 through 9 below:

This is a combined synopsis/solicitation for a twelve month maintenance agreement for nine (9) copiers at the Morgantown, WV, NIOSH Facility prepared in accordance with the format in Federal Acquisition Requirements (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
The solicitation number for this requirement is 00HCCA16-2016-08552 and is hereby issued as a Request for Quote (RFQ) using FAR Subpart 13.1 Simplified Acquisition Procedures.
The Centers for Disease Control and Prevention intends to award a firm-fixed-price contract for the following requirement, please either fill in the dollar amounts or provide a separate excel spreadsheet containing the same information including a list of line item number(s) and items, quantities, units of measure, and options, if applicable:
Maintenance Agreement for nine (9) copiers, Model #, Serial Number and copies required:
CLIN 0001:
RICOH/Aficio 3035 copier, Serial Number K9162500019. Allowance of 15,000 B/W copies per month at ____ per copy for 12 months, All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2009
Actual Meter reads: 0093096
Accessories: Stapler

CLIN 0002:
RICOH/Aficio MP5500 copier, Serial Number L7785100462, Allowance of 15,000 B/W copies per month at ____ for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2008
Actual Meter reads: 727455
Accessories: Finisher, stapler

CLIN 0003:
RICOH/Aficio MP C3501G copier, Serial Number V9415100134, Allowance of 3,750 B/W copies per month at ____per 12 months and 1,250 color copies per month at ___per 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2011
Actual Meter reads: Color: 60380 : BW: 19850
Accessories: Finisher, 3-hole punch, stapler, extenal paper tray

CLIN 0004:
RICOH/Aficio MP6000 Copier, Serial NumberM9285400528, Allowance of 25,000 B/W copies per month at ____per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2008
Actual Meter reads: 867443
Accessories: Finisher, external paper tray

 CLIN 0005:
RICOH/Aficio MP7001 copier, Serial Number V7005400310. Allowance of 15,000 B/W copies per month at ____ per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2010
Actual Meter reads: 236427
Accessories: Finisher, external paper tray

CLIN 0006:
RICOH/Aficio MP7001 copier, Serial Number V7005400300 Allowance of 15,000 B/W copies per month at ____ per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2010
Actual Meter reads: 187995
Accessories: Finisher, external paper tray

CLIN 0007:
RICOH/Aficio MP7502SP, Serial Number W875L200207. Allowance if 15,000 B/W copies per month at ____ per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2015
Actual Meter reads: 112119
Accessories: Finish, external paper tray, 3-hole punch, fax scan copy

CLIN 0008:
RICOH/Aficio MP7502SP, Serial Number W875L500252, # 7987. Allowance of 15,000 B/W copies per month at ___ per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2015
Actual Meter reads: 121341
Accessories: Finisher, stapler, 3-hole punch, extended paper tray

 CLIN 0009:
RICOH/Aficio MP7502SP, Serial Number W875L300039. Allowance of 15,000 B/W copies per month at ___ per copy for 12 months. All parts, labor, toner and drum units are covered. Paper and staples are excluded.
Age of device: Purchased in 2016
Actual Meter reads: 98227
Accessories: Finisher, 3-hole punch, stapler, external paper tray

CLIN 0010:
Extra Copies: Allowance for extra copies, staples, supplies and shipping freight for toner.
Scope of Work
The contractor will repair or replace any part of the equipment which becomes unserviceable due to normal usage. Replacement parts to be furnished on an exchange bases. Services will be provided at the NIOSH facility during regular business hours M-F 8:00 am - 4:30 pm. Preventative maintenance will be provided after notification by the customer.

Equipment

Equipment to be included under this agreement:
• RICOH/AFICIO 3035
• RICOH/AFICIO MP 5500
• RICOH/AFICIO MP C3501G
• RICOH/AFICIO MP 6000
• RICOH/AFICIO 7001 (2 each)
• RICOH/AFICIO MP 7502SP (3 each)

Estimated Period of Performance:

04/01/17 - 03/31/18

Total ______________

The quote format is at the discretion of the offeror.
It is the offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions may be accessed via the Internet at website http://farsite.hill.af.mil.
This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-66 (February 28, 2013).
This acquisition is under North American Industry Classification System (NAICS) code 454390. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management. To register apply via the Internet at http://www.sam.gov. For questions on registration contact Federal Service Desk at 866-606-8220.

Include FAR 52.212-3, Offeror Representations and Certifications with Offer or indicate if it is available online at SAM.gov.

No telephonic quotes will be processed. All responses must be received no later than 11:59 P.M., Eastern Standard Time on March 13, 2016. Please send any questions and quotes to Rebecca Mullenax at rmullenax@cdc.gov. The lowest priced technically acceptable bid will be chosen.