1/1 ABCT Chaplain Event
Closed Solicitation Posted
- Solicitation number
- W911SG25Q0031
- Agency
- MICC Fort Hood Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Cloudcroft, New Mexico 88317, United States
- Points of contact
-
- Major Alan Lambert alan.r.lambert4.mil@army.mil (520) 944-3856
- Tamika Williams tamika.l.williams32.mil@army.mil (915) 568-7373
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Hood is seeking a hotel and event services contractor to support a chaplain-led family wellness event for the 1st Armored Brigade Combat Team. The solicitation requires a three-star hotel located 100-140 miles from Fort Bliss to provide accommodations and services for a two-night event from February 7-9, 2025. Key contract requirements include 35 guest rooms for up to 70 personnel and spouses, a breakout room with audio-visual support, childcare facilities for 25 children with licensed professionals, and meals for all attendees. The evaluation will be based on the lowest-priced technically acceptable offer, with contractors required to submit an SF 1449, detailed cost breakdown, technical approach document, and quality assurance plan. Potential bidders must have NAICS 721110 in their profile, and all questions were due by January 28, 2025, with proposal submissions required by January 30, 2025.
This procurement is a total small business set-aside under the Hotels and Motels NAICS category. The event will take place in Cloudcroft, New Mexico, and will provide 70 parking spaces for attendees. The contractor must facilitate childcare for 25 children aged 1-12 during specific timeframes, including Friday evening and Saturday daytime and evening sessions. The total event spans from Friday evening at 5:00 pm to Thursday at 12:00 pm, with specific meal requirements including dinner on February 7, and breakfast, lunch, and dinner on February 8, with a final breakfast on February 9. While no specific incumbent is mentioned, the event aims to support mission readiness by strengthening family wellness for the 1st Armored Brigade Combat Team, with upcoming National Training Center and EUCOM rotations in mind. The contract will be a firm-fixed-price arrangement, with the government prioritizing technical acceptability and cost-effectiveness.
Notice text
1st Armored Brigade Combat Team believes in mission readiness. This mission readiness includes building cohesive teams including healthy and thriving families that can meet the challenges presented by a high operations tempo, upcoming National Training Center rotation, a future EUCOM rotation, and demands of the 1ABCT mission. This event supports this mission and ensures the strengthening and readiness of family wellness inside of the 1ABCT staff. This event should take place between one hundred (100) to one hundred and forty (140) miles from Ft. Bliss and will consist of a two (2) night hotel stay, a room where breakout sessions will be conducted, and meals for those attending. A room for childcare along with properly certified childcare professionals needs to be available, and parking needs to be available for all attendees.
Contractor shall provide 35 guest rooms for two nights (07 FEB & 08 FEB, checkout on 09 FEB ) to accommodate up to 70 personnel, spouses, and an additional 25 children, for 95 personnel total; 70 parking spaces for attendees vehicles; A breakout room to host the chaplain led event with audio-visual support; a childcare room to facilitate 25 children (ages 1-12) with properly licensed childcare professionals available on 07 February from 6:00 pm-8:00 pm, and on 08 February from 9:00 am-3:00 pm and 5:00 pm-9:00 pm; A dinner meal for 07 February , Breakfast, Lunch, and Dinner for 08 February, and breakfast for 09 February . The period of performance is 07-09 February 2025. The hotel will be no less than a three-star hotel. Hotel stay consists of a two night stay on 07-08 FEB 25 with checkout on 09 February. This event will span from Friday evening from 5:00 pm to 8:00 pm, until Thursday at 12:00 pm. Registration will be conducted through Government Personnel and forwarded to the hotel.
Required Submittals:
- SF 1449 with signature and pricing information
- Official Quote with Cost Breakdown for each requirement contained in Performance Work Statement
- Detailed Technical Approach Document outlining how each requirement will be met.
- Quality Assurance Plan
Merely restating the requirement of the PWS does not demonstrate the contractor’s technical ability and understanding of the PWS and will be evaluated as such. To be considered for award the proper NAICS: 721110 must be listed in your profile.
All questions are due NLT 5:00 pm MST, 28 January 2025
Attachments
| File | Type | Posted |
|---|---|---|
| Compiled Questions.docx | DOCX document | |
| W911SG25Q0031 (Chaplain Event).pdf |
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