1084 TC Pre-Deployment Yellow Ribbon BR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for proposal (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2025-03 Effective on January 17, 2025. Provisions and clauses incorporated by reference has the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov. The solicitation W912NR-25-Q-A011 is issued as a Request for Quote. This procurement is solicited as a total small business set-aside. The NAICS code for this acquisition is 721110 - Hotels (except Casino Hotels). This solicitation is for a firm fixed price contract and will be awarded as best value using trade off method where technical is considered most important than past performance and price. Offer must include proof of adherence to provided specifications (offers will be checked for technical acceptableness based on requirements) and have a satisfactory past performance with Government contracts. The contractor shall return the completed provision (52.204-24) and return with offer.

The Louisiana Army National Guard Family Programs Office has a Lodging and Meeting requirement for a Louisiana National Guard 1084 TC Pre-Deployment Yellow Ribbon event held in Baton Rouge, LA 21-22 May 2025 see the PERFORMANCE WORK STATEMENT. This is an all or none award. The Government reserves the right to cancel the contract in its entirety or parts of the requirement within a seven (7) day notice.

The provision at FAR 5 2.212-1, Instruction to Offerors-Commercial, applies to this acquisition.

Offer must include:

-Proof of adherence to provided specifications (offers will be checked for technical acceptableness based on requirement)

- Past performance with Government Yellow Ribbon Event contracts with the past for (4) years. Limit of three (3) past performance submitted with proposal.

- Price information must include all costs required to manage and perform all outlined tasks identified in the PWS

FAR provision 52.212-2 is applicable to this solicitation.

52.2312-2 Evaluation-Commercial Service

The Government will award a contract resulting from this solicitation to the responsive, responsible, offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Factor 1- Technical Acceptable- Technical Proposal will be evaluated to determine that the Government requirements in the Statement of Work can be achieved

Rating                  Description

Acceptable            Meet the  requirements of the Performance Work Statement (Part 5)

Unacceptable         Does not clearly meet the minimum requirements of Performance Work Statement.

Factor 2-Past Performance-The Government will review the past performance information provided by the offerors in their proposal and any other past performance information independently uncovered.  The Government will first determined if the past performance is relevant to the similar scope, magnitude, and complexity as the requirement described in the PWS. Offerors must include a completed copy of FAR Provision 52.212-3, Offeror Representation and Certification- Commercial Items with their proposal.

Rating                             Description

Acceptable            Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror                                   will successfully perform the required effort, or the offeror’s performance record is unknown. (See note above)

Unacceptable    Based on the offeror’s performance record, the Government does not have a reasonable expectation that the                                offeror will be able to successfully perform the required effort.

Neutral            Offeror does not have a record of relevant past performance or it is so sparse that no meaningful past                                             performance rating can be reasonably assigned.

Factor 3-Price-Price will be evaluated to determine if the offerors’ propped price is fair and price reasonableness

(End of Provision)

TimeLine

3 April 2025 – Combined Synopsis/Solicitation posted

15 April 2025 – Questions Period Ends

16 April 2025 - Solicitation closes 10:00 a.m. CST

Location

See PERFORMANCE WORK STATEMENT

Bidding Format

DESCRIPTION   QTY   UNIT OF ISSUE (EACH)   TOTAL

0001 Lunch Meals 22 May 2025 (385) QTY Unit of Issue EA Per Meal

0002 Meeting Space 21-22 May 2025 QTY Unit of Issue EA Price

0003 Lodging 21 May 2025 (100) QTY Unit of Issue EA Price per room

0004 Audio/Visual  21-22 May 2025 QTY Unit of Issue EA Price

0005 Wifi 21-22 May 2025 QTY Unit of Issue EA Price

0006 Gratuity & Staffing 21-22 May 2025 QTY Unit of Issue EA Price

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions JAN 2012

52.203-3 Gratuities APR 1984

52.203-5 Covenant against Contingent Fees APR 1984

52.203-7 Anti-Kickback Procedures OCT 2010

52.204-7 System for Award Management JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)

52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012

52.216-24 Limitation of Government Liability APR 1984

52.216-25 Contract Definitization OCT 2010

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012

52.222-21 Prohibition of Segregated Facilities FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-35 Equal Opportunity for Veterans SEP 2010

52.222-36 Affirmative Action For Workers with Disabilities OCT 2010

52.222-37 Employment Reports on Veterans SEP 2010

52.222-50 Combating Trafficking in Persons FEB 2009

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications DEC 2012

52.232-1 Payments APR 1984 52.232-18 Availability if Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013

52.233-1 Disputes JUL 2002

52.233-2 Service Of Protest SEP 2006

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.243-1 Changes--Fixed Price AUG 1987

52.252-2 Clauses Incorporated By Reference FEB 1998

252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 

252.232-7006 Wide Area Workflow Payment Instructions MAY 2013 Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance (OCT 2009) 

To be awarded this contract, the offeror must be registered in the SAM and remain active during period of performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Unique Entity Identifier(UEI),CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions.

Contracting Office Address: USPFO for Louisiana, 420 F Street, Camp Beauregard, Pineville, LA 71360 Point of Contact(s) LT Jake Howard (318) 290-5984 jake.b.howard.mil@army.mil or Mrs. Crystal L. Stiles STILES (318) 290-5982 crystal.l.stiles2.mil@mail.mil

Representation. As prescribed in 4.2105(a), complete the following representation in FAR Clause 52.204-24(d) Representation. The Offeror represents that —

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (c)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (c) (2) of this section if the Offeror responds “does” in paragraph (d) (2) of this section.

Vendor Name: _________________________________________________________________

Authorized Representative Name/Title: __________                   __________________________ 

                                                                                  (Print Name/Title)

Authorized Representative Signature: ________________________________                    _____

NOTE: For your offer to be considered ensure the following:

ü         Registration in SAM is current and accurate.

ü         pricing for all items listed and total of all items complete. 

ü         Representation selection has been made (#1 & #2).

ü         Submission made via email by the specified time and date.