10 Ton Packaged Heat Pump

COMBINED SYNOPSIS/SOLICITATION FA441825Q0077
10 Ton Packaged Heat Pump
JOINT BASE CHARLESTON (JB CHS), SC

(i)    This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii)    The Request for Quotation (RFQ) number is FA441825Q0077 and shall be used to reference any written quote provided under this RFQ.

(iii)    The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05; Effective 08/07/2025.

(iv)    This acquisition is 100% set-aside for Small Business concerns as a Brand Name requirement. The associated NAICS code is 333415 with a size standard of 1,250 employees.

(v)    The purpose of this combined synopsis and solicitations is for the delivery of a 10 Ton Packaged Heat Pump by TRANE U.S. INC. in accordance with (IAW) Salient Characteristics.

(vi)    The CLIN schedule is provided in Attachment 3: RFQ Fill-in Sheet.

(vii)    The contractor shall propose on the expected period of performance no later than 60 days after receipt of award (ARO).

(viii)    FAR Provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition and the following addendum applies. At a minimum, the offeror shall:

a.    There are four (4) attachments:

• Attachment 1: Salient Characteristics
• Attachment 2: Provisions and Clauses
• Attachment 3: FA441825Q0077 RFQ Fill-in Sheet
• Attachment 4: Brand Name Justification 

b.    A response to this RFQ shall consist of (1) completion of Attachment 3: RFQ Fill-in Sheet.

c.    A Firm-Fixed Priced Purchase Order is anticipated.

d.    Quotes shall remain valid for at least 45 days following the RFQ closing date.

e.    All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(ix)    FAR Provision 52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition with the following Addendum.

The Government will award a contract resulting from this solicitation on the basis of the lowest evaluated priced offer meeting or exceeding the acceptability standards for non-cost factors.

The following factors shall be used to evaluate offers in the following relative order of importance:

1.    Price

Price – Award will be based on initial response. Offerors are encouraged to quote their most advantageous pricing up front. The Government will first rank quotations in order from lowest to highest total price. The lowest priced quotation will then be evaluated to determine if it conforms to the requirement salient characteristics.

If the lowest priced quotation is determined to conform to the requirements of the solicitation then the offer represents the best value for the Government and the evaluation process stops at this point. If the lowest priced quotation is not determined to be conforming, then the next lowest priced quotation will be evaluated, and the process will continue until an offer is found to be conforming, or until all offers have been evaluated. The Government shall then make a best value award decision.

The Government intends to award a contract without interchanges with respective offerors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors.

(x)    All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications-Commercial Services or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

(xi)    The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See Attachment 2: “Provisions and Clauses” for FAR clauses cited in the clause that are applicable to the acquisition.

(xii)    The contract requirements or terms and conditions as determined by the Contracting Officer that apply to this acquisition are referenced in Attachment 2 “Clauses and Provisions”.

(xiii)    This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(xiv)    Offerors must submit responses to this Combined Synopsis/Solicitation electronically by email to the below individuals NLT Monday, 15 September 2025, 12:00PM EST.

Email To: luke.jackson@us.af.mil and taylor.mcdaniel.1@us.af.mil.