Zoom Bid Opening Instructions 4.1.26~2.docx

This is a Zoom bid opening instructions document for the City of Salem, Oregon Department of Public Works - Operations soliciting bids for the supply of fluorosilicic acid. The City is requesting 360,000 pounds of fluorosilicic acid, an aqueous solution used in drinking water treatment. Bids must be submitted electronically through Equity Hub's Bid Locker by April 1, 2026, at 11:00 a.m. Pacific Time, with the public opening and reading conducted virtually via Zoom using Meeting ID 879 8804 4974. Written questions regarding bid specifications must be submitted by March 25, 2026, at 5:00 p.m. local time. The contract will be a non-exclusive one-year annual agreement commencing upon execution and continuing until June 30, 2027, with provisions for four additional one-year renewal periods subject to City approval, satisfactory service determination, and budget authorization. The City anticipates awarding the contract within thirty days after the bid closing date. Delivery is expected within five City business days of order placement to the Geran Island Treatment Facility in Stayton, Oregon, on an F.O.B. destination basis.

Bid pricing shall be quoted on a per-pound basis with prices firm for thirty days after closing and remaining firm throughout the initial agreement term except for price decreases; price escalation is permitted after the initial term only for documented material and raw material cost increases, capped at fifteen percent per thirty-day period. A resident bidder preference applies, with non-resident bidders subject to reciprocal preference percentages based on their home state's preferences. The successful bidder must provide NSF/ANSI Standard 60 certification documentation prior to award, comply with ANSI/AWWA B703-11 specifications for fluorosilicic acid quality and purity, furnish material safety data sheets with each shipment, and maintain commercial general liability insurance with a combined single limit of not less than $2,000,000 per occurrence naming the City as an additional insured. The City reserves the right to reject any or all bids and does not guarantee minimum or maximum purchase volumes.