267009 Bid Tabulation.pdf

This is a bid tabulation document for the City of Salem, Oregon Department of Public Works - Operations soliciting bids for fluorosilicic acid supply. The City requested 360,000 pounds of fluorosilicic acid, an aqueous solution used in drinking water treatment, with bids due electronically by April 1, 2026, at 11:00 a.m. local time through Equity Hub's Bid Locker. Written questions regarding bid specifications were required by March 25, 2026, at 5:00 p.m. local time. The successful bidder will deliver material within five City business days of order placement to the Geran Island Treatment Facility in Stayton, Oregon, on an F.O.B. destination basis. The contract will be a non-exclusive one-year annual agreement commencing upon execution and continuing until June 30, 2027, with provisions for four additional one-year renewal periods subject to City approval, satisfactory service determination, and budget authorization. The City anticipated awarding the contract within thirty days after the bid closing date.

The bid tabulation shows three vendors submitted proposals: Cascade Columbia Distribution (Seattle, WA) at $0.40 per pound ($144,000.00 total), Pennco (San Felipe, Texas) at $0.96 per pound ($345,600.00 total), and Univar Solutions (Kent, WA) with pricing information partially incomplete in the tabulation. All pricing must remain firm for thirty days after closing and throughout the initial agreement term except for price decreases; price escalation is permitted after the initial term only for documented material and raw material cost increases, capped at fifteen percent per thirty-day period. The successful bidder must provide NSF/ANSI Standard 60 certification documentation prior to award and maintain commercial general liability insurance with a combined single limit of not less than $2,000,000 per occurrence, naming the City as an additional insured. A resident bidder preference applies, with non-resident bidders subject to reciprocal preference percentages based on their home state's preferences.