Zoom Bid Opening Instructions 12.21.21.docx

This is a Zoom bid opening instruction document issued by Lindsey Bergerson for the Oregon Department of Fish and Wildlife related to a sole source procurement of Lotek Nanotag NFT-2-1 Freshwater VFH radio tags. The bid opening meeting was scheduled for December 21, 2021, at 2:30 PM Pacific Time via Zoom video conference, with meeting access provided through multiple dial-in numbers and a web link for participants joining remotely. The procurement covers 100 specialized radio tags designed to track Spring Chinook Salmon and summer steelhead smolts in the Crooked River watershed, with tags weighing 0.3 grams or less and capable of operating for 80 days. The proposal submission deadline was November 29, 2021, and the estimated total contract value is $18,000.

This sole source procurement is restricted to Lotek as the exclusive supplier due to proprietary code and frequency combinations required for integration with existing radio receiver networks already deployed at Opal Spring Dam and along the Crooked and Deschutes Rivers. The procurement is designated as an unrestricted competitive opportunity with no specific set-aside requirements for disadvantaged enterprises. The specialized technical specifications and existing infrastructure compatibility requirements justify the single-source acquisition approach, eliminating the possibility of multiple awards or alternative vendor consideration. No renewal options or extended contract terms are indicated in the documentation.