Zoom Bid Opening 12.17.25.docx

This is a Zoom bid opening meeting notice for the City of Salem Fleet Services Division in Oregon, scheduled for December 17, 2025, at 11:00 a.m. Pacific Time. The City is procuring a single street sweeping vehicle, specifically a Broce Broom 350 or Superior Broom DT74J, or an approved equal alternative. Electronic bids must be submitted through Equity Hub's Bid Locker by 11:00 a.m. local time on December 17, 2025, with the public bid opening conducted virtually via the provided Zoom meeting link (Meeting ID: 843 1010 5599). Substitution requests for approved equal equipment must be submitted by 5:00 p.m. local time on December 10, 2025. The City anticipates awarding the contract within seven calendar days following bid closing and intends to select the lowest responsive and responsible bidder.

The equipment must meet stringent specifications, including an engine from Cummins (preferred), John Deere, or Cat, and a fully functional cab with heat, defrost, air conditioning, air ride seat, down pressure limit valve, backup camera with color display screen, toolbox, fire extinguisher, beacon light, and four LED mini strobe lights. Bid pricing is F.O.B. delivered to City of Salem Fleet at 1455 22nd Street SE, Salem, Oregon, with full freight allowed and Net 30 invoice terms; quoted prices must remain firm for ninety calendar days after the award date. Federal excise taxes are to be excluded from quoted prices. Non-resident bidders will have reciprocal preference applied to their bids as determined by the Oregon Department of Administrative Services. The procurement is contingent upon appropriation or approval of funds, and prospective bidders must monitor the OregonBuys website for addenda or notices, as the City will not mail bid documents and is not responsible for communications outside official addenda.