Broce Broom or Superior Broom Bid Tabulation.pdf

This is a Bid Tabulation document for the City of Salem, Oregon, related to the procurement of a street sweeping vehicle. The solicitation sought bids for either a Broce Broom 350 or Superior Broom DT74J, or an approved equal alternative, with electronic submissions required through Equity Hub's Bid Locker by 11:00 a.m. local time on December 17, 2025. A public bid opening was conducted virtually via Zoom on the same date. Substitution requests for approved equal equipment were required by 5:00 p.m. local time on December 10, 2025. The City anticipated awarding the contract within seven calendar days following bid closing to the lowest responsive and responsible bidder. The equipment was to be delivered to City of Salem Fleet Services Division located at 1455 22nd Street SE, Salem, Oregon.

Two vendors submitted bids: PacWest Machinery from Portland, Oregon, at $75,690.00, and Pape Machinery from Portland, Oregon, at $79,810.05. Pricing was established on an F.O.B. delivered basis with full freight allowed and Net 30 invoice terms. Quoted prices were required to remain firm for ninety calendar days after the award date. The solicitation specified that federal excise taxes be excluded from quoted prices and that all items must be bid using City-provided forms with complete proposals submitted. Non-resident bidders were subject to reciprocal preference as determined by the Oregon Department of Administrative Services. The procurement was contingent upon appropriation or approval of funds.