ZNY SOW Snow Removal.pdf

6/15/25

Technical Specifications for Snow Removal Services Contract – New York Air Route Traffic Control Center (ARTCC)

1. Scope. Provide all labor, equipment, and materials to clear snow from all roadways, parking lots or areas, sidewalks, walkways, lot crosswalks, stairways, emergency exits, ramps, and other areas utilized by employees at the New York ARTCC facility, and the application of snow/ice melting compound to those surfaces. Contract also includes use of heavy equipment when required.

All services under this contract are to be supplied on an on-call basis ONLY. The Contracting Officer’s Representative (COR) or the Authorized Government Representative (AGR) will place a telephone call to the contractor when his services are required. If the contractor does not receive a telephone call then services are not required. The Contractor is not guaranteed ANY amount of service calls during a season. THERE ARE NO

GUARANTEED AMOUNTS IN THIS CONTRACT.

Location:

NEW YORK ARTCC

AFSSC 811B, MACARTHUR AIRPORT

4205 JOHNSON AVE, RONKONKOMA NY 11779

2. Response Times and Times of Performance. The contractor must provide snow removal services within two (2) hours of notification 7 days a week, 24 hours a day at the NY ARTCC.

The contractor must provide a telephone number within 10 days of contract award for purposes of notification.

When the contractor’s services are required, the contractor will be notified by telephone by a Government Representative authorized to request his services. The contractor will be provided with the names of these AGR’s.

The AGR will tell the contractor what services will be required (e.g, plowing, sidewalk clearing, sanding, etc.)

during the initial service call and again upon arrival of the contractor at the NY ARTCC site.

If the contractor employs a telephone answering service, the contractor must contact the above officials as soon as weather conditions warrant that the contractor services begin.

Contractor must be able to provide and sustain the required amount of personnel for coverage 24/7 including all weekends and holidays. Contractor must have the ability to increase the amount of personnel during a snow/ice event, if so requested.

3. Security Requirements. A list of all contractor’s employees must be provided to the COR upon award of the contract. Contractor employees must have Real ID to enter the facility. The NY ARTCC security guards will be in possession of this list. Employees must be on this list in order to be granted access to the site. In addition, upon arrival to the site all snow plow and other motor vehicle equipment drivers must present to the guard a valid driver’s license with photo. Non-drivers must either present a valid driver’s license with photo or other proper Government issued Photo ID. Persons unable to provide the valid and correct ID will not be granted access.

EACH of the contractor’s employees must register at the Guard Building upon arrival and receive a Visitor’s Badge.

Each employee must also log out upon departure and return their Visitor’s Badge. The guard will log the time of arrival and the time of departure of each contractor employee and each piece of the contractor’s equipment.

4. Equipment. The following list indicates minimum acceptable requirements for equipment used under this contract. Equipment to be used must be submitted for approval along with sufficient data as defined in Section 7.2 to demonstrate that they meet or exceed the specified requirements. ALL VEHICLES MUST HAVE REQUIRED

WARNING LIGHTS AND AUDIBLE DEVICES WHICH MUST BE IN FULL WORKING CONDITION AT

ALL TIMES.

When notified by the AGR for a service call, the contractor must send the appropriate type and number of units from the approved equipment list below in order to complete the job in a timely manner.

a. Small Plow Trucks. Two (2) Four-wheel drive, minimum 3/4 ton capacity, equipped with hydraulically operated snowplow blade.

b. Large Plow Trucks. Two (2) Dump or rack body, minimum 2-1/2 ton capacity equipped with hydraulic snowplow blade not less than 7-1/2 feet wide.

c. Salting Equipment. When called upon for sanding, the contractor must provide one vehicle, 7 yard capacity equipped with a rotary type sand spreader to be hitched to the vehicle and operated either by a PTO from the vehicle or by gears from its own wheels which wi l l not be less than 16" in diameter.

This will be for the entire facility. The contractor will be directed to sand the main entrance only.

d. Additional Equipment. The contractor will be required to provide heavy equipment for removal of snow from the roads and parking areas if the severity of the storm warrants it. Additional units are front-end bucket loader, 1 yard minimum capacity and dump truck, minimum 5-yard capacity.

5. Equipment Inspection - Contracting Officer will require an inspection of the contractor's equipment to determine if they meet the specifications of this contract. Contractor will make all equipment available for this inspection as requested by the COR. Equipment includes any provided by sub-contractors.

6. Snow/Ice Melter Compound - Contractor is required to provide salt material under the "sanding/salting provisions of this contract. Plain sand or other material is not acceptable. Material used under the "sanding" provisions of this contract will be that normally used on public roads in the Long Island Region and will not contain stone or pebbles.

7. Certification of Materials- Prior to start of work, contractor will specify composition of snow/ice melt to be used under this contract and the source of supply for the material. COR will periodically remove samples of the material from the contractor's equipment for analysis.

8. Roadways/Parking Lots- Snow removal operations on roadways and parking areas will proceed as follows:

a. One plow will clear two (2) lanes of roadway from main gates around building and will clear loading ramps, garage, storage and E/G building, driveways and reserved and visitor's parking areas.

b. The other vehicle will maintain the roads clear and will pass up and down the roads and aisle ways of the occupied parking lost so as to enable the cars to leave at the change of shift. The occupied lot will be cleared as much as possible.

(1) Plows will then be assigned to the one (1) parking lot that is empty or nearly so. One (1) truck will be assigned to clear the parking lot, pushing the snow to the designated snow storage areas. He will plow around any cars remaining in the lot, being careful not to damage them, but it will not be necessary to clear away snow any closer than three (3) feet on either side of such remaining cars. After the lot has been cleared, the entrance way to the lot will be cleared.

d. The contractor will be required to clear a path across the center portion of Johnson Avenue if the town snow plow fail to do so. This will be done at both gates to allow our traffic full access to Johnson Avenue.

e. The contractor must not move or assist in the moving of any private vehicles stuck in the parking spaces. The facility assumes no responsibility for damages resulting from the contractor's moving of private vehicles.

9. Salting Application of snow/ice melt mixture will proceed as follows: Mixture must be spread by means of a mechanical spreader. Spreading salt by shoveling it off the back of the truck will not be permitted. Each order will be 7 yards.

a. Beginning at the main gate and all main roadways.

b. Proceed back down the main road, then through the perimeter roads in the parking areas.

c. Proceed up and down the aisles between the parked cars in both parking lots.

d. Sand loading ramp, cafeteria driveways, garage area and E/G building driveways.

10. Heavy Equipment - In event of severe snow accumulation, COR will request use of heavy equipment in addition to plows. This contract does not require the removal of the snow from the premises. Only after very serious snowstorms will it be necessary to provide follow-on work to remove snow from the snow storage areas to discharge basin on premises. Such work must be authorized by the COR.

11. Storage - Contractor is allowed store his equipment in the facility parking lot at his own risk. Such storage requires the prior approval of the COR.

12. Use of Other Sources - Government reserves the right to use other sources of labor and equipment snow removal services if conditions warrant.

13. Damage - Contractor will be responsible for any damage to the facility (i.e., islands, buildings, etc), and or cars on the facility.