YOUTH_SPORTS_PHOTOGRAPHY.pdf

REQUEST FOR PROPOSALS

YOUTH SPORTS PHOTOGRAPHY

RFP: 2025-RFP-051

Prepared by:

CITY OF GREENVILLE

Parks and Rec

REQUEST FOR PROPOSAL

YOUTH SPORTS PHOTOGRAPHY

I. Purpose

II. Timeline

III. Questions

IV. Proposal Acceptance Period

V. Scope of Work to be Performed

VI. Vendor Responses

1. Purpose

With this Request for Proposals (RFP) the City of Greenville, Texas (City) seek proposals from qualified and experienced public accounting firms whose principal officers are independent certified public accountants (Respondent or Respondents) to obtain audit services for performance of the City's annual financial audit (in the form of an Annual Comprehensive

Financial Report, ACFR) and single audit of state and federal grants (if required based on state/federal single audit threshold requirement) for the fiscal years ending September 30, 2025 and September 30, 2026 1 YEAR contract, with the option to renew for two additional one year periods each upon the agreement of the City (and affiliates) and audit firm.

The City of Greenville is accepting quotes for Youth Sports Photography services for the 2025–

2026 recreation seasons. Please provide pricing packages for individual and team photos. Upload photo samples or a link to your website showcasing your photography portfolio as part of your bid submission. If awarded, the vendor must maintain the bid prices from the award date through

September 30, 2026. Please submit the quote no later than October 30th, 2025.

2. Timeline

RFP Advertised & Mailed: September 25, 2025

Deadline for Submission of Proposals: October 30, 2025, 3:00pm

3. Questions

All questions related to this request for proposals must be received by the City prior to the adjournment of the pre-proposal conference on TBD at NO VALUE. Questions should be addressed to:

City of Greenville

Brenna Hazelip, Purchasing Agent

2821 Washington Street

Greenville, TX 75401

Or by e-mail to bhazelip@ci.greenville.tx.us

Or by the eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx/projects/202312

4. Proposal Acceptance Period https://procurement.opengov.com/portal/greenvilletx/projects/202312

All proposals must include a statement that they are valid for a minimum period of 90 days subsequent to the closing date of this RFP. The City expects that a firm will be selected by City

Council on N/A and that a contract will be executed by N/A.

5. Scope of Work to be Performed

5.1. SPORTS PHOTOGRAPHY

The City of Greenville is accepting quotes for Youth Sports Photography services for the 2025–

2026 recreation seasons. Please provide pricing packages for individual and team photos. Upload photo samples or a link to your website showcasing your photography portfolio as part of your bid submission. If awarded, the vendor must maintain the bid prices from the award date through

September 30, 2026. Please submit the quote no later than October 30th, 2025.

6. Vendor Responses

1. Cover Letter*

Must be signed by a partner authorized to bind the company and contain the name of the proposing firm, certification of its independence, address of the proposing office, and contact persons authorized to answer technical, price, or contract questions together with their telephone number, email and mailing addresses.

*Response required

2. Cost Proposal*

*Response required

3. Executive Summary*

A concise summary of your proposal (5 pages or less) should be provided.

*Response required

4. Proposed Schedule*

Comment on the firm's ability to meet the timelines indicated in this request and present a schedule of when information to be provided by the City should be available. Provide any recommended changes to the schedule that you think are required to enhance the timelines and quality of the engagement.

*Response required

5. Other References *

Describe recent local and regional office auditing experience similar to the type of audit requested and give the name, email addresses and/or telephone numbers of client officials responsible for three of the audits listed.

*Response required

6. Additional Information and Concluding Remarks *

Since data not specifically requested should not be included in the foregoing sections, provide any additional information considered essential to the proposal in this section. Use this section to include any final remarks or elaboration which the Respondent believes is important to a clear understanding of the proposed services and/or the Respondent's capabilities.

*Response required

Attachments:

B - 25-26 Youth Photography Bid