25-26_Youth_Photography_Bid.pdf
PDF 138 KB Posted
- Attached to
- YOUTH SPORTS PHOTOGRAPHY
- Solicitation number
- 2025-RFP-051
- Issued by
- Hockley County, Texas
About this file
This document is a Request for Quotes (RFQ) issued by the City of Greenville Parks and Recreation Department for Youth Sports Photography services for the 2025-2026 recreation seasons. The city is seeking a professional photography vendor to provide team and individual photographs for six youth sports programs: Basketball, Soccer, Baseball, Softball, Volleyball, and Flag Football, with a total of approximately 1,700 players. Scheduled picture dates are November 8, 2025, February 7, 2026, and April 25, 2026. Photography companies are required to submit quotes by October 30th, 2025, with the awarded vendor maintaining bid prices through September 30, 2026.
The RFQ specifies detailed requirements for the photography vendor, including on-site staff assistance, coordinating with the Recreation Department to minimize disruption to games/practices, offering reasonably priced package options, delivering printed photos within 3 weeks, and providing complimentary coach and department team photos. Vendors must submit comprehensive bid materials including package details, pricing for additional items, potential team/player limits, rescheduling fees, and a portfolio or website showcasing their photography work. The scope covers professional photography services across six youth sports programs with player counts ranging from 150 to 450 participants per program.
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| File | Type | Posted |
|---|---|---|
| YOUTH_SPORTS_PHOTOGRAPHY.pdf |
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Text version
To: Photography Companies
From: Brett Quarles, Director of Parks and Recreation
Date: September 23, 2025
Subject: Quotes for the City of Greenville – Youth Sports Photography
The City of Greenville is accepting quotes for Youth Sports Photography services for the 2025– 2026 recreation seasons. Please provide pricing packages for individual and team photos. Upload photo samples or a link to your website showcasing your photography portfolio as part of your bid submission. If awarded, the vendor must maintain the bid prices from the award date through September 30, 2026. Please submit the quote no later than October 30th, 2025.
Scheduled Picture Dates:
November 8, 2025
February 7, 2026
April 25, 2026
Requirements:
• Vendor must provide professional team and individual photographs for all youth sports leagues on the scheduled dates listed above.
• Scheduling must be coordinated with the Recreation Department to ensure minimal disruption to games/practices.
• Photographers must provide staff on-site for picture day(s) to assist with forms, organizing teams, and handling payments.
• Packages must be reasonably priced for families and offer multiple options (e.g., basic, standard, deluxe).
• Vendor must provide sample packages and pricing with the bid.
• All printed photos must be delivered within 3 weeks of picture day.
• Vendor must provide a complimentary coach’s team photo and one complimentary team photo for department records.
• Please include the following with your quote:
• Package details (what is included at each price point)
• Price list for additional items (magnets, buttons, memory mates, digital downloads, etc.)
• Minimum/maximum number of teams or players per picture day (if applicable)
• Any fees for rescheduling, late orders, or shipping
Programs include (approximate team counts may vary):
Basketball: 300 players
Soccer: 450 players
Baseball: 400 players
Softball: 200 players
Volleyball: 150 players
Flag Football: 200 players
If you have any questions, please feel free to contact me.
Thank You, Brett Quarles
Director of Parks & Recreation
City of Greenville bquarles@ci.greenville.tx.us
903-457-2994
File details come from the government source that posted it. Updated .