Yale School District Floor Replacements 2025.pdf

INVITATION TO BID

The Yale Public School District is requesting bids for flooring installation according to the enclosed specifications and instructions. Sealed bids will be accepted in the Board Office, 198 School Drive, Yale, MI 48097, no later than 9 AM, Wednesday, June 4, 2025. No oral, telephonic, E-Mail, telegraphic or facsimile proposals will be accepted. Please mark on the outside of the envelope "FLOORING REPLACEMENT BID 2025". All bids shall be valid for not less than 90 days from the due date.

Owner reserves the right to reject any and all bids and to waive omissions, irregularities or clerical errors not affecting substantial compliance with the plans and specifications.

Buildings are available for inspection prior to bid submission by contacting Director of Operations, Jared Shutko. All material(s) used in this project must be asbestos free.

Smoking or use of tobacco products is not allowed in the school buildings or on district property according to State of Michigan law and district guidelines.

All questions should be directed to Jared Shutko, Director of Operations, 810 387-3231 x6270 or jshutko@ypsd.us.

INSTRUCTIONS AND SPECIFICATIONS

JOB LOCATIONS:

Yale Elementary School Avoca Elementary School Farrell Elementary 200 School Drive 8751 Willow Street 3300 Kinney Road Yale, MI 48097 Avoca, MI 48006 Emmett, MI 48022

1.0 - INSTRUCTIONS TO BIDDERS:

1.1 Work shall include but not be limited to:

a. furnishing and installation of floor tile, base molding, adhesives, underlayment and trim accessories.

b. where applicable, removal of the existing carpeting, VCT tile and base molding.

c. warranty the installation for a period of not less than two years from date of acceptance.

1.2 Rooms to be tiled are as follows:

BUILDING LOCATION(s) Yale Elementary Rooms 6, 7, 12, 13 Avoca Elementary Rooms 2, 3, 4 and Computer Lab Farrell Elementary Rooms 1, 5, 7, 9, 10, 11

Installation is as designated on the enclosed floor plans which are included in this package. Contractor is responsible for all field measurements and square footage of tile. Please verify in the field. NOTE: Install specified tile and base in the configuration chosen by the owner.

1.3 Sites will be available on July 1, 2025 and must be completed by August 1, 2025.

Sequencing of work will be coordinated between the owner and the contractor. The building staff will be responsible for the removal of furniture and fixtures that are in the work areas.

1.4 Bidder agrees to “indemnify and hold the district and its officers, employees, agents, volunteers, and board members harmless against any and all liabilities, claims, losses, actions, causes of action, costs, expenses, and attorney fees, of any kind, whether relating to property of Yale Public School District or any third party, or for personal injury or death, or for compensatory or economic damages, arising out of or in any way attributable to the acts of failure to act of contractor or its officers, agents, employees, and independent contractors.” SETSEG Insurance Clause

Bonding: For all proposals of $50,000 or more.

a. Security may be certified check, bank draft, irrevocable bank letter or credit or surety bond.

b. All bidders must be bondable and shall include in the Proposal the cost of furnishing Labor and Material Payment and Performance bonds each in the payable amount of 100% of the proposed bidding sum. The bonds shall hold Yale Public Schools as the oblige. A surety authorized by the State of Michigan must issue bonds. The surety must be listed on the current Federal Register or have an A. M. Best rating of B+ or better. Failure to meet these requirements will be cause for rejection of the bond.

2.0 - TILE SPECIFICATIONS:

Acceptable manufacturers are: Shaw - In the Grain II 20 mil, High Performance Luxury Vinyl Tile, 6” x 48”, direct glue. Contractor may offer an alternate product equivalent or superior to the above said product. Owner has final approval of alternates.

3.0 - SCOPE OF WORK:

3.1 Where required, remove and dispose of old carpeting, tile and base in accordance with all applicable ordinances, law and regulation. If shoe molding is present, remove with care and reinstall after carpet installation.

3.2 Prepare the floor to receive new products in accordance with the Manufacturer's instructions. Repair minor holes, cracks, depressions and rough areas using materials recommended by the tile and/or adhesive manufacturer. Where removed carpeting will be replaced with vinyl floor tile, include the cost of a leveling course of floor stone in your proposal. If this allowance is not needed, the cost is to be credited back to the Owner.

3.3 Commencement of installation constitutes acceptance of surface condition(s) by the flooring contractor.

3.4 Flooring shall be glued to new or existing surface. Adhesives shall be water-resistant, non-staining as recommended by flooring manufacturer, which complies with flammability requirements for installed flooring. After laying, lightly roll the entire floor to eliminate air pockets and ensure a uniform bond.

3.5 Install new rubber base in all areas where tile abuts walls, columns, pilasters, casework or other permanent fixtures in the room / area. Base thickness shall be .080.

3.6 Tile color(s) to be selected by the owner. Please enclose a manufacturer's standard size sample of materials showing a full range of colors, textures and patterns available with your bid. The owner may require larger samples of the color selections in order to determine actual colors and patterns and may choose multiple colors.

3.7 Proof of Workers' Compensation and General Liability insurance is required.

3.8 Contractor shall provide items of a minor nature not specifically listed to provide a complete Owner acceptable project.

YALE PUBLIC SCHOOL DISTRICT

BID SUBMISSION SHEET - FLOORING REPLACEMENT BID

Opening – 198 School Drive, Yale, MI – Wednesday, 6/4/2025 9:00 AM

Elementary Flooring Replacement Project $ (all buildings) Cost per square foot for leveling course $

Total Bid $

Name/Title Company Name

Telephone Number Fax Number Address

Approximate Installation Dates City/State/Zip Code SEE BID DOCUMENT for district-required installation timeline.

Terms

Exceptions, additions or deviations from specifications

I, , a duly authorized representative of the (please print name) Bidding firm, agree to provide all goods and services included in this bid submittal in accordance with all applicable federal, state and local laws, regulations and ordinances and, further, to hold the Yale Public School District harmless should any judgment be rendered against our firm for violations(s) during the performance of this project. The undersigned does, by his/her signature, indicate he/she has read, understands and will comply with all requirements and conditions of the specifications.

Signature Title Date

REQUIRED DOCUMENT – MUST BE SUBMITTED WITH BID

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized office of (the “Bidder”), pursuant to the familial disclosure requirement provided in the advertisement for the ___________________________ bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _______________________________ and any member of the Board of Education of the Yale Public School District or the Superintendent of the Yale Public School District.

List and describe any Familial Relationships:

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN

COUNTY OF

Signed and sworn to me on the day of , 20____, by .

Notary Public

___________ County, Michigan

My Commission Expires:

Acting in the County of:

REQUIRED DOCUMENT – MUST BE SUBMITTED WITH BID

Iran Business Relationship Affidavit

Effective April 1, 2013 all bids, proposals, and/or qualification statements received in the State of Michigan must comply with the “Iran Economic Sanctions Act”. The following certification is to be signed and included at time of submittal.

Certification

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business” as the term is defined in the Act.

Signature Title

Company Date

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN

COUNTY OF _________________

Signed and sworn to me on the day of , 20____, by .

Notary Public

___________ County, Michigan

My Commission Expires:

Acting in the County of: