Y27-802_Chuluota_Rd_Phase_I_and_Signalization_Safety_Improvements.pdf

ISSUE DATE: November 12, 2026

NOTICE

REQUEST FOR PROPOSALS

FOR

DESIGN SERVICES FOR CHULUOTA ROAD WIDENING PHASE 1 AND

SIGNALIZATION SAFETY IMPROVEMENTS

RFP #Y27-802-GO

The Board of Orange County, Florida, is accepting sealed electronic Proposals to be received Design Services for Chuluota Road Widening Phase 1 and Signalization Safety Improvements.

Copies of the Request for Proposals (RFP) documents may be obtained from the Orange County Procurement Division by download at:

https://secure.procurenow.com/portal/orangecountyfl

SUBMISSION DUE DATE:

Sealed Electronic offers for furnishing the above will be accepted up to 4:00 PM (local time), Wednesday, December 16, 2026, via the electronic procurement portal referenced above.

To maintain a secured sealed process electronic submissions are required to be made through the OpenGov Procurement portal only at:

https://secure.procurenow.com/portal/orangecountyfl.

Firms are instructed not to hand-deliver, mail, telephone, fax or email offers. Responses received after the submission deadline and/or transmitted outside of the designated OpenGov Procurement portal shall be rejected.

PRE-PROPOSAL CONFERENCE:

A Non-Mandatory Virtual Pre-Proposal Conference will be held on Thursday, November 19, 2026, 10:00 AM, via Webex Events at the following website:

Call-in toll number: 1-408-792-6300 Meeting number (access code): 2338 787 2164

Attendance is not mandatory but is encouraged.

Carrie Mathes, MPA, CFCM, NIGP-CPP, CPPO, C.P.M.

Manager II, Procurement Division https://ocfl.webex.com/ocfl/j.php?MTID=mcce2147490edc2bb5d4579285411dd5b https://secure.procurenow.com/portal/orangecountyfl

NOTICE TO PROPOSERS

To ensure that your Proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response.

Your point-of-contact for this solicitation is Gian Otero at (407) 836-5634. You may contact Gian Otero at any time during this process, including during the blackout period.

RFP # Y27-802-GO

TABLE OF CONTENTS

NOTICE

PAGE

PURPOSE 1

INSTRUCTION TO PROPOSERS 1

TERMS AND CONDITIONS 3

SHORTLISTS, PROTESTS AND LOBBYING 6

ETHICS COMPLIANCE 6

PUBLIC ENTITY CRIME STATEMENT (FS 287.133) 7

SUBCONSULTANTS 7

BONUS POINTS FOR HIRING OF DISLOCATED WORKERS 8

BOUNS POINTS FOR HIRING SERVICE DISABLED VETERANS (SDV) 9

CONTRACT AWARD CRITERIA 9

KEY PERSONNEL 9

REFERENCE CHECKS 9

VERIFICATION OF EMPLOYMENT STATUS 10

WEIGHTED CRITERIA 11

SIMILAR PROJECTS 12

EXPERIENCE OF PROJECT TEAM 12

ORAL PRESENTATIONS 13

PROCEDURES AFTER RECEIPT OF PROPOSALS 13

COST AND PRICING DATA 13

SUPPORTING DOCUMENTATION 14

DEBRIEFING OF PROPOSERS 14

PROPRIETARY INFORMATION 15

DEVELOPMENT OR ASSISTANCE IN DEVELOPMENT OF SPECIFICATIONS/

REQUIREMENTS/STATEMENTS OF WORK 17

EXHIBIT A SCOPE OF SERVICES

EXHIBIT B DRAFT CONTRACT

PROPOSER INFORMATION FORM A

PROJECT TEAM FORM B

LOCATION FORM C

SIMILAR PROJECTS (PROJECT MANAGER) FORM D

SIMILAR PROJECTS (PROJECT ENGINEER) FORM E

SKILLS & EXPERIENCE OF PROJECT TEAM FORM F

NOT USED FORM G

PROJECT SCOPE, APPROACH & UNDERSTANDING FORM H

CONFLICT/NON-CONFLICT OF INTEREST STATEMENT FORM I

JOINT VENTURE INFORMATION FORM K

DRUG-FREE WORKPLACE FORM FORM L

DRAFT CONTRACT EXCEPTIONS AND REDLINES TABLE FORM M

SPECIFIC PROJECT EXPENDITURE REPORT FORM N

RELATIONSHIP DISCLOSURE FORM FORM O

E-VERIFICATION CERTIFICATION FORM P

DISLOCATED WORKERS FORM WR

INSURANCE SAMPLE ENDORSEMENTS

REQUEST FOR PROPOSALS

FOR

DESIGN SERVICES FOR CHULUOTA ROAD WIDENING PHASE 1 AND

SIGNALIZATION SAFETY IMPROVEMENTS

RFP # Y27-802-GO

PURPOSE:

The Board of County Commissioners, Orange County, Florida, is soliciting Proposals to provide Design Services for Chuluota Road Widening Phase 1 and Signalization Safety Improvements.

Sealed Electronic offers for furnishing the above will be accepted up to 4:00 PM (local time), Wednesday, December 16, 2026, via the electronic procurement portal referenced above.

To maintain a secured sealed process electronic submissions are required to be made through the OpenGov Procurement portal only at:

https://secure.procurenow.com/portal/orangecountyfl.

Firms are instructed not to hand-deliver, mail, telephone, fax or email offers. Responses received after the submission deadline and/or transmitted outside of the designated OpenGov Procurement portal shall be rejected.

PRE-PROPOSAL CONFERENCE:

Call-in toll number: 1-408-792-6300 Meeting number (access code): 2338 787 2164

Attendance is not mandatory but is encouraged.

1. The time and date for receipt of proposals will be strictly observed. The time/date stamp clock in the electronic submittal portal shall serve as the official authority to determine timeliness of the Proposal.

2. The decision to refuse to consider a proposal that was received beyond the date/time established in the solicitation shall not be the basis for a protest pursuant to the Orange County (Procurement Ordinance).

3. All proposals will be opened publicly, in accordance with the public notice, and the names of all timely Proposers shall be read aloud.

Public Openings are held each Wednesday at 9:30am and Friday at 9:30am. A public opening of responses will be conducted at the next posted Procurement Public Meeting following the submission deadline. In the event of a County Holiday or unforeseen delay, responses shall remain sealed until the next public meeting.

Firms will be able to attend the public opening virtually, see the following

A Non-Mandatory Virtual Pre-Proposal Conference will be held on Thursday, November 19, 2026, 10:00 AM, via Webex Events at the following website:

https://ocfl.webex.com/ocfl/j.php?MTID=mcce2147490edc2bb5d4579285411dd5b instructions:

Visit:

https://ocfl.webex.com/ocfl/j.php?MTID=m59bb20319c748f1e60a933cf59c7125b

Meeting number: 286 177 361 Password: Go2Meeting Join by phone Option 1: 1-408-792-6300 Access code: 286 177 361 Join by phone Option 2: 1-617-315-0740 Access code: 286 177 361 Join by phone Option 3: 1-602-666-0783 Access code: 286 177 361 The physical meeting location is:

400 E. South Street, 2nd Floor, Orlando, Florida 32801

4. Proposers must submit ONLY the attached forms, lettered A through P, in the same order as presented herein. Failure to submit all forms may result in disqualification of your Proposal. However, failure to submit forms B, C, D, E, F, and H may negatively impact the evaluation of the Proposal. This shall also apply to Form K if the Proposer is submitting as a Joint Venture.

The County shall not be responsible for re-calculation or interpretations of information provided on any form.

NOTE: These forms are periodically edited. Proposers must use the forms as they appear herein for this project. Form G is not used.

5. Modification or alteration of the documents contained in this solicitation or the contract resulting from this solicitation shall only be made upon receipt of prior written consent of the County.

6. The submission of GSA Forms 254 or 255 are not acceptable. The submission of these forms shall result in disqualification of your Proposal as non-responsive.

7. Proposers are instructed NOT to include pictures, drawings, graphs, dividers or table of contents. Submittal of pictures, drawings, graphs, dividers and/or table of contents may result in disqualification of your proposal as non-responsive.

8. With respect to Forms D, E, F and H, no sideways printing on pages will be permitted. Also with respect to Forms D, E, F and H, print must be no smaller than 12 point.

9. Respondents are instructed not to include any QR codes, embedded hyperlinks, or other electronic access points to external information or materials. Any information accessible through such means will not be reviewed or considered during the evaluation process.

10. QUESTIONS

The question and answer module within OpenGov is being utilized for this solicitation. Proposers are instructed to submit all questions concerning this solicitation through the OpenGov Question and Answer module by the Question & Answer Submission Date at Question & Answer Submission Time EST.

Proposers are instructed to request any modification or alteration of the solicitation documents during the specified question period and before the applicable deadline. Responses to timely submitted questions will be provided through the OpenGov Question and Answer module or by addendum to this solicitation, https://ocfl.webex.com/ocfl/j.php?MTID=m59bb20319c748f1e60a933cf59c7125b depending on the volume of questions received. Participants are encouraged to subscribe as a follower and monitor all notifications. Responses to questions and any addenda will be made available online for access by all potential proposers.

Proposers are instructed not to contact the initiating division directly.

Proposers are instructed not direct any queries or statements concerning their proposal to the Orange County Procurement Committee or County staff during the selection process, from the time of submission of a proposal until the execution of a contract.

Any proposer who initiates any discussions with staff in any manner other than that described below is subject to disqualification from this procurement. However, you may contact the Contracting Agent at any time during this process, including during the Black Out Period.

No oral interpretation of this Request for Proposals shall be considered binding.

The County shall be bound by information and statements only when such statements are written and executed under the authority of the Procurement Division Manager.

Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No proposer or other third party gains any rights by virtue of this provision or the application thereof, nor shall any proposer or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email 'Procurement Contact Email. Critical clarifications may be made via addenda, however, untimely questions may not be considered.

11. Information regarding Procurement Committee scheduling and Board approvals are available by calling the Procurement Division Reception Desk at (407) 836-5635 or by accessing the Procurement Committee schedule at http://apps.ocfl.net/OrangeBids/Procurement/default.asp.

12. If your response contains any information deemed confidential, in accordance with

Chapter 119 of the Florida Statutes, provide an additional upload with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version.

13. ORAL INTERPRETATION

No oral interpretation of this Request for Proposals shall be considered binding.

The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager of the Procurement Division.

14. DRUG FREE WORKPLACE

http://apps.ocfl.net/OrangeBids/Procurement/default.asp

The Drug Free Workplace Form (Form L) is attached. Proposers are instructed to complete the form and submit it with their proposal.

15. DRAFT CONTRACT

The Draft Contract of this agreement (Exhibit B) is provided for reference and redlining. Proposed redlines, recommendations, and exceptions will only be considered for terms and conditions within the Draft Contract (Exhibit B).

Proposers are required to use the provided table format provided in Form M (Attachments) to articulate any proposed redlines to the Draft Contract. This structured format must be strictly followed to ensure proper evaluation. Note, exceptions relating to Instruction to Proposers, Terms and Conditions, Exhibit A Scope of Work/Services, and Supplemental Terms and Conditions will not be considered and should not be submitted.

Proposers are reminded that the purpose of this Request for Proposals (RFP) is to conduct a structured evaluation of competitive proposals. Any deviations from the prescribed RFP format or submission requirements that may hinder the County's ability to evaluate proposals effectively may result in the proposal being deemed non-responsive. Strict adherence to the submission guidelines is mandatory. Proposers are strongly encouraged to fully utilize the designated question and answer period to obtain all necessary clarifications before finalizing their proposals.

Modifications or alterations to the contract requested by proposer will only be deemed valid if mutually agreed upon in writing by both parties. The contract that the County intends to use for award is enclosed for reference. Any exceptions to this standard contract must be clearly indicated by return of the standard contract with the Proposal, with exceptions clearly noted using Form M. The County has the right to require the selected Proposer to sign the attached contract or to negotiate revisions to the contract language prior to execution of the contract, at its discretion.

16. WITHDRAWAL OF PROPOSAL

Any proposal may be withdrawn until the date and time set above for the submission of the proposals. Any proposals not so withdrawn shall constitute an irrevocable offer, for a period of one hundred and twenty (120) days, to provide to the County the services set forth in this Request for Proposals, or until one or more of the proposals have been awarded.

17. SOLICITATION CANCELLATIONS

Orange County reserves the right, and the Manager of the Procurement Division has absolute and sole discretion, to cancel a solicitation at any time prior to approval of the award by the Board of County Commissioners when such approval is required. The decision to cancel a solicitation cannot be the basis for a protest pursuant to the Orange County Code.

18. TERMS AND CONDITIONS:

1. A minimum coverage of Professional Liability Insurance in the amount of

$1,000,000.00 (with a deductible permitted not in excess of $100,000.00) will be required for this project.

2. Selection shall be in accordance with F.S. 287.055 and the County’s adopted selection procedures.

3. The County reserves the right to accept or reject any or all Proposals that it may in its sole discretion deem non responsive, to waive technicalities, or to accept the Proposal which, in its sole judgment, is most advantageous and best serves the over-all interests of the County.

4. The County reserves the right to request clarification of information submitted and to request additional information of one or more Proposers after the deadline for receipt of Proposals.

5. Any Proposal may be withdrawn until the date and time set above for the submission of the Proposals.

6. By submission of a Proposal, the Proposer agrees that all costs associated with the preparation of his/her Proposal will be the sole responsibility of the Proposer. The Proposer also agrees that the County bears no responsibility for any costs associated with the preparation of the Proposal and/or any administrative or judicial proceedings resulting from the solicitation process.

7. Proposers must not discriminate against any employee or applicant for employment because of race, religion, color, sex, age or national origin.

8. The Proposer understands that this RFP does not constitute an agreement or contract with the Proposer.

9. Any Proposer who submits in its Proposal to the County any information that is determined by the County, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect may be disqualified from consideration.

10. The Respondent's attention is directed to the fact that all applicable Federal and State laws, municipal and county ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written.

Respondents are hereby provided notice of the provisions of Section 287.05701, Florida Statutes

20. SHORTLISTS, PROTESTS AND LOBBYING: The recommended short list of firms, rank by score, highest to lowest, will be posted for review by interested parties at the Procurement Division and at http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp prior to submission through the appropriate approval process and will remain for a period of five full business days. Failure to file a protest to the Procurement Division Manager by 5:00 PM on the fifth full business day after the posting date shall constitute a waiver of protest proceedings. Additional information relative to protests can be found at the http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp following site:

http://www.orangecountyfl.net/VendorServices/VendorProtestProcedures.aspx

Orange County Lobbyist Regulations General Information

A lobbying blackout period shall commence upon issuance of the solicitation until the Board selects the successful Proposer. For procurements that do not require Board approval, the blackout period commences upon solicitation issuance and concludes upon Contract award. Additional information relative to lobbying can be found at:

http://www.orangecountyfl.net/OpenGovernment/LobbingAtOrangeCounty.aspx

The Board of County Commissioners may void any Contract where the County Mayor, one or more County Commissioners, or a County staff person has been lobbied in violation of the blackout period restrictions of Ordinance No. 2002-15.

21. ETHICS COMPLIANCE

The following forms are included in this solicitation. Proposers are instructed to complete and submit each form as indicated below.

a. Orange County Specific Project Expenditure Report – The purpose of this form is to document any expenses incurred by a lobbyist for the purposes described in Section 2-351, Orange County Code. Proposers are instructed to complete and submit this form with any bid, proposal, or other response to an Orange County solicitation.

The bidder, proposer or responder to the solicitation shall not be awarded a contract unless this form has been completed and submitted. Any questions concerning this form shall be addressed to the contracting agent identified in the applicable solicitation. Also, a listing of the most frequently asked questions concerning this form is attached for your information.

b. Relationship Disclosure Form – The purpose of this form is to document any relationships between a bidder, proposer or responder to an Orange County solicitation and the Mayor or any other member of the Orange County Board of County Commissioners. Proposers are instructed to complete and submit this form with the applicable bid, proposal, or response to an Orange County solicitation. No contract award will be made unless this form has been completed and submitted. Any questions concerning this form shall be addressed to the contracting agent identified in the applicable solicitation. Also, a listing of the most frequently asked questions concerning this form is attached for your information.

22. Joint venture firms must complete and submit with their Proposal the form titled

“Information for Determining Joint Venture Eligibility”, (Form K) and a copy of the formal written and executed joint venture agreement between all joint venture parties. This joint venture agreement must be executed and indicate the parties’ respective roles, responsibilities and levels of participation for the project. If proposing as a Joint Venture, Proposers are instructed to obtain and maintain all contractually required insurance in the name of the Joint Venture, as required by the Contract. Individual insurance in the name of the parties to the Joint Venture will not be accepted. Failure to timely submit a completed Form K http://www.orangecountyfl.net/VendorServices/VendorProtestProcedures.aspx http://www.orangecountyfl.net/OpenGovernment/LobbingAtOrangeCounty.aspx along with an attached formal written and executed joint venture agreement may result in disqualification of your Proposal.

23. Conflict/Non-Conflict of Interest and Litigation Statement – Proposers are instructed to complete and sign the Conflict/Non-Conflict of Interest and Litigation Statement.

Proposers are instructed to attach any additional requested information, if applicable.

24. PUBLIC ENTITY CRIME STATEMENT (FS 287.133)

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, subconsultant or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida State Statutes Section 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

25. SUBCONSULTANTS

Proposers are instructed to list all proposed subconsultants to be used, regardless of racial or gender grouping. Include the name, address, telephone number, type of work to be subcontracted (discipline, trade, or commodity), and the proposed percentage of work for each subconsultant.

Proposers are instructed not to substitute any subconsultant projected to perform five percent (5%) or more of the overall work identified in the written proposal.

Proposers are instructed to understand that substitution of such a subconsultant, for any reason, after proposal opening and prior to award by the County will result in the proposal being disqualified from further consideration for award, except under extraordinary circumstances. Examples of extraordinary circumstances include the subconsultant firm going out of business, the death of the firm's owner, or the subconsultant's inability to perform the specified work. If such a circumstance arises, proposers are instructed to provide supporting documentation and obtain County approval for the substitution before contract execution.

Proposers are instructed to submit any request to substitute subconsultants that are cumulatively scheduled to perform less than five percent (5%) of the overall scope of services prior to the Procurement Committee's final scoring of proposals.

Proposers are instructed to submit such requests in writing and include a written withdrawal from the originally listed subconsultant. Proposers are instructed to understand that failure to comply with these requirements will result in the proposal being disqualified from further consideration for award. The Procurement Committee will serve as the sole authority for determining whether a requested substitution is accepted or rejected.

26. Failure of any Proposer to comply with the INSTRUCTIONS TO PROPOSERS and

TERMS AND CONDITIONS of this Request for Proposals, unless specifically identified as a mandatory requirement by the word “shall”, may render the Proposal non-responsive and ineligible from further consideration.

27. The Proposer warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Proposer, to solicit or secure this Contract and that they have not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee working solely for the Proposer any fee, commission, percentage, gift or any other consideration, contingent upon or resulting from the award of this Contract. For the breach or violation of this provision, the County shall have the right to terminate the Agreement at its sole discretion, without liability and to deduct from the Contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration.

28. BONUS POINTS FOR HIRING OF DISLOCATED WORKERS

Proposers may be awarded a maximum of five (5) bonus points for a commitment to hire dislocated workers residing in Orange County, Florida as full-time employees for the duration of the contract. One point will be awarded for each new full-time hire up to and including a maximum of five (5) points.

To be eligible for bonus points, Proposers must complete Form WR – Section I (attached) listing the number of dislocated workers to be hired full-time and submit with the Proposal. Bonus points shall only be awarded once for any one individual hired. Individuals hired may be employed in any position within the firm but must be hired on a full-time basis.

Within five (5) days after contract award, Proposers are instructed to contact the Business Development Division Liaison at (407) 836-5485 to assist with meeting this requirement.

The failure of the CONSULTANT to comply with these hiring commitments after contract award shall be grounds for termination of the contract for default.

During performance of the contract, the Consultant will take appropriate steps to ensure that individuals hired under this program are retained. However, if it becomes necessary to replace an employee, Proposers are instructed to contact the Business Development Division (BDD) Liaison. At its discretion, the County may periodically request the submission of certified payrolls to confirm the employment status of program participants.

29. BONUS POINTS FOR HIRING REGISTERED SERVICE-DISABLED

VETERANS

Additional point consideration will be available for those proposing to hire certified registered service-disabled veteran business enterprises. Proposers will receive the following point allocation:

A. Registered service-disabled veteran business enterprise proposers competing as a prime consultant shall receive five (5) points;

B. Registered service-disabled veteran business enterprise proposers with registered service-disabled veteran business enterprise sub-consultants on their team shall receive two points for each sub-consultant up to a maximum of ten (10) points;

C. Proposers with registered service-disabled veteran business enterprise sub-consultants on their team shall receive two points for each sub-consultant up to a maximum of ten (10) points.

D. All SDV firms must be Orange County registered at the time of submittal of the proposal and must be registered in the area(s) for which they will be used. If a firm claims to be registered, but is not listed on the County’s website, ocfl.net, the Proposer should obtain a copy of their Orange County registration and/or contact the Business Development Division at 407-836-7317 for verification of registration. Only firms having established offices in the Orlando MSA (Orange, Lake, Seminole and Osceola counties) are eligible for Orange County registration.

E. The Consultant’s responsibilities and requirements are itemized below:

1. Incorporate a 72-hour prompt payment assurance provision and payment schedule in all contracts between the prime and sub- Consultant.

2. File copies of all executed subcontractor agreement/contracts between the prime and all SDV subconsultants on the project to Orange County Business Development Division.

3. Proposers are instructed to furnish written documentation evidencing the actual dollar amounts paid to each subconsultant utilized by the prime Consultant on the project. This documentation includes, but is not limited to, copies of canceled checks, approved invoices, and signed affidavits certifying the accuracy of the payments. Proposers are instructed to provide this documentation so the County may verify the actual level of subconsultant participation achieved by the prime Consultant prior to the issuance of final payment.

4. Proposers are instructed to submit an Equal Opportunity

Workforce Schedule report for all professional service contracts.

Proposers are instructed to submit the required report to the Business Development Division no later than the fifth day following the end of the applicable reporting period.

5. Proposers are instructed not to substitute, replace, or terminate any

SDV firm without prior written authorization from the Business Development Division. Proposers are instructed not to reduce the scope of work or monetary value assigned to an SDV subconsultant without prior written authorization from the Business Development Division. Proposers are instructed to notify the Business Development Division of any additional awards made to an SDV firm on the Consultant's team and of the addition of any new SDV firm to the Consultant's team for the project.

6. Proposers are instructed to promptly notify all SDV firms and the

Business Development Division of any change orders, contract modifications, additions, or deletions affecting any contracts issued to the SDV firm(s) on their team.

Proposers are expressly prohibited from substituting subconsultants projected to perform five percent (5%) or more of the overall work as stated in the written Proposal. Such substitution, for any reason, after opening of the Proposal, and prior to award by the County, shall result in disqualification of the Proposal from further consideration for award, except in extraordinary circumstances. Examples of such circumstances are the subconsultants’ firm going out of business; death of the owner of the firm; or the inability of the sub-Consultant to perform the work specified. Should such an occurrence arise, it must be substantiated, and the sub-substitution approved, by the County prior to contact execution.

Requests for substitution of subconsultants who are cumulatively scheduled to perform less than five percent (5%) of the over-all scope of services may be considered only prior to final scoring of Proposals by the Procurement Committee.

Such requests for substitution must be in writing accompanied by a written withdrawal from the originally listed subconsultant. Failure to comply with these requirements shall result in disqualification of the Proposal from further consideration for award. The Procurement Committee shall be the sole determinant regarding acceptance/rejection of requested substitutions.

The proposer understands that this RFP does not constitute an agreement or contract with the Proposers.

Any Proposers who submits a Proposal to the County with any information that is determined by the County, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect may be disqualified from consideration.

When considering two (2) or more proposals, or replies for the procurement of commodities or contractual services, where at least one is from a registered service-disabled veteran business enterprise but which are otherwise equal with respect to all relevant considerations, including price, quality, and service, the Procurement Division Manager shall award such procurement or contract to the registered service-disabled veteran business enterprise.

Proposers are instructed to contact the Business Development Division Liaison at 407-836-8363 with any questions or concerns related to Registered Service- Disabled Veterans.

30. CONTRACT AWARD CRITERIA

The County will award a single contract for this requirement.

31. KEY PERSONNEL

The Project Manager and Project Engineer must be two different individuals. The Project Manager must be currently employed by the Prime Consultant, and must be a Professional Engineer registered in the State of Florida. The Project Engineer must be currently employed by the Prime Consultant, and must be a Professional Engineer registered in the State of Florida.

32. REFERENCE CHECKS

Proposers are instructed to list as a reference only individuals who have personal knowledge of the Proposer's performance on the referenced project. Proposers are instructed to notify each reference that they are being listed and that the County may contact them by telephone or email. More than one reference may be listed, provided each individual has direct knowledge of the referenced project.

Proposers are instructed not to list principals or officers who are unable to answer specific questions regarding the project. Proposers are instructed to understand that a reference's failure to respond to the County's inquiries may negatively impact the evaluation of the proposal.

Proposers are instructed to identify the project owner or the owner's representative as the reference. An owner's representative is defined as a firm or individual retained by the owner to provide oversight of the design or construction services performed by the prime consultant. Proposers are instructed not to list consultants or subconsultants who performed work under the referenced project as references unless they were retained by the owner to serve as the owner's representative for that project.

33. VERIFICATION OF EMPLOYMENT STATUS

Proposers are instructed to register with the U.S. Department of Homeland Security's E-Verify system prior to entering into a contract with Orange County.

Proposers are instructed to use the E-Verify system to verify the employment eligibility of all new employees hired during the contract term. Proposers are instructed to include an express provision in all subcontracts requiring subcontractors performing work or providing services under the contract to use the E-Verify system to verify the employment eligibility of all new employees hired during the contract term. Proposers are instructed to obtain an affidavit from each subcontractor stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Proposers are instructed to maintain a copy of each affidavit for the duration of the contract.

For additional information regarding this process, please refer to the United States Citizenship and Immigration Services website.

http://www.uscis.gov/portal/site/uscis.

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submitting a proposal in response to this solicitation, Proposers are instructed to affirm that all employees in the applicable categories will undergo E-Verify verification before being assigned to this contract. Proposers are instructed to certify their commitment to comply with this requirement by completing the E- Verification Certification attached to this solicitation.

http://www.uscis.gov/portal/site/uscis

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(5)(c)1, Florida Statutes. If Orange County terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by Orange County as a result of the termination of the contract.

34. WEIGHTED CRITERIA

The following criteria and weights shall be utilized in the evaluation of the Proposals:

Criteria Weight

Similar Projects Completed by the Proposed 15 Project Manager (Form D)

Similar Projects Completed by the Proposed 10 Project Engineer (Form E)

Skills and Experience of the Project Team 15 (Form F)

Location 10 (Form C)

Approach, Understanding, Scope Response 30 (Form H)

TOTAL 80

Dislocated Worker Hires 5 Bonus Points

Registered SDV SubConsultant Hires 10 Bonus Points

Registered SDV Prime proposers 5 Bonus Points

Impacts to Evaluation

If, due to regulatory or legislative updates, one or more of the weighted evaluation criteria identified in this solicitation cannot be applied, the minimum threshold to proceed shall be established at 60% of the maximum total weighted points (excluding bonus points, in the threshold calculation only). This adjustment is intended to preserve the integrity and intended balance of the evaluation process.

35. SIMILAR PROJECTS

“Similar Project" for the purpose of this Request for Proposal (RFP) has been defined as:

A roadway project for which design and permitting was successfully completed within the 15 years immediately preceding the submittal date of this Request for Proposals and containing the following elements:

Mandatory Project Elements

1. Design of a multi-lane urban roadway having a minimum length of 0.5 miles and a design fee equal to or greater than $300,000. For purposes of this Request for Proposals, “urban” is defined as projects with either open or closed drainage or a combination thereof, which traverse an urbanized area with multiple intersecting streets and connecting driveways. Multi-lane is defined as having four or more lanes. Resurfacing, Restoration and Rehabilitation (RRR) projects shall not be considered to be similar projects.

Limited access roads and Design-Build projects shall not be considered for this element.

2. Preparation of roadway design survey that includes the following services:

survey control map, baseline and reference point staking for construction, vertical control location and identification (must include all three for credit).

3. Perform drainage calculations for the design of storm water management facilities and storm sewer conveyance system. Preparation of permit application package and obtained permit from Water Management District.

Permit exemption does not satisfy this requirement.

Additional Project Elements

4. Preparation of (1) right-of-way maps, (2) legal descriptions and (3) parcel sketches for property acquisition (must include all three for credit).

5. Performed wetland mitigations by wetland creation, wetland preservation, or purchase of mitigation bank credits. Permitting of wetland impacts without mitigation is not acceptable and will result in no points being given for this element.

6. Permitting for floodplain compensation.

7. Preparation of maintenance of traffic plans.

8. Preparation of bid documents (must include both final construction plans and technical specifications for credit). Projects where the technical specifications were prepared by the Owner or by individuals not employed by the consultant or his sub-consultants are not acceptable and shall not meet the criteria for this element.

9. Preparation of signalization plans including interconnect (shall include both signals and interconnect to meet the criteria for this element).

10. Utility coordination and preparation of utility adjustment plans (including lighting).

11. Preparation of landscaping plans.

12. Performed pond siting analysis and prepared the associated Pond Siting

Report.

Work elements provided by the Owner or by individuals not employed by the Proposer or their sub-consultants are not acceptable and will result in zero points being awarded for those elements.

Proposers are instructed to submit three similar projects for the proposed Project Manager (PM) and Project Engineer (PE).

The Project Manager and the Project Engineer may submit the same similar projects.

To be considered for one-half (1/2) point, each similar project submitted must contain the mandatory elements one (1), two (2), and three (3) described above. Failure to successfully demonstrate all three mandatory elements shall result in a score of zero.

To be considered for one (1) point, each similar project submitted must contain the mandatory elements one (1), two (2) and three (3), PLUS two additional of the remaining elements.

Projects will receive zero points if not successfully completed, or not similar to the proposed project

Similar Projects:

Proposers should ensure that the elements of the similar project description are adequately explained in the text with emphasis on how the particular element was performed in conjunction with the overall project. The mere listing of elements without specific details in the body of the description will not be sufficient to allow credit for the project.

Project Manager:

To be credited as similar projects for the Project Manager, the individual should have served as either the Project Manager or Project Engineer on one of the similar projects listed, and as the Project Manager for the remaining two similar projects, through final completion.

Project Engineer:

To be credited as similar projects for the Project Engineer, the individual must have served as the Project Manager, Project Engineer, or Roadway Design Engineer on one of the similar projects, and as the Project Engineer for the remaining two similar projects, through final completion.

DEFINITIONS:

Project Manager: Defined as the individual who managed the administrative elements of the project, was the primary point of contact for the client, and directed the production of the work products.

Project Engineer: Defined as the individual who assisted the Project Manager as the lead technical supervisor of project design activities as described in the similar project criteria. This position also serves as the point of contact for the client in the Project Manager's absence.

Successfully Complete: Defined as completion of the work such that the Owner may make beneficial use of the project.

Final Completion: Defined as completion of the work and the Owner has accepted the project.

Resurfacing, Restoration and Rehabilitation (RRR) projects are described by the Florida Department of Transportation, (FDOT) Plans Preparation Manual (PPM), January 2016, Volume I – English, as to the purpose and general nature by the following:

25.3.1.1 Principle Reason(s) for the RRR Project

The following list indicates some, but not all, of the principle reasons that can generate a RRR project:

a. To preserve or extend the life of the existing pavement.

b. Improve capacity (without adding continuous through lanes).

c. Improve operating characteristics.

d. Site specific crash reduction.

e. Section wide crash reduction.

f. General safety modifications

Limited Access (LA) projects are defined as a major divided highway designed for high speed travel, having few or no intersections.

Proposers are advised that all numerical values associated with referenced similar projects must be clearly identified and described. Proposers are instructed not to use approximations for numerical values, doing so shall result in a score of zero for the similar project. Failure to include complete numerical values shall result in a score of zero for the similar project.

Proposers are instructed to ensure that the basic description of each similar project identifies all required performance requirements and/or dimensions and adequately explains each required element within the project description. Proposers are instructed to document how each required element was performed as part of the overall project. Proposers are instructed to understand that merely listing the required elements without providing specific supporting details in the project description may negatively impact the project's evaluation.

Failure to identify the specific performance requirements and/or dimensions of the project to ensure it meets the similar project description shall negatively impact that project’s score.

Note: Determination of a project as similar shall be at the sole discretion of the County.

36. EXPERIENCE OF THE PROJECT TEAM

It is the responsibility of the Proposer to verify sub consultants and/or other team member’s satisfactory performance on previous Orange County projects

37. ORAL PRESENTATIONS

At this time, oral presentations are not contemplated for this procurement.

38. PROCEDURES AFTER RECEIPT OF PROPOSALS

a. Proposals will be evaluated, scored and short-listed by a Procurement Committee based on the weighted criteria described herein.

b. After the Procurement Committee completes its evaluation, the evaluation results and the short-listed firms will be posted at the Public Notice Board at the Procurement Division office, 400 E. South St., Second Floor, Orlando, FL 32801 and at http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp.

Upon expiration of the period allowed for protests, the item will be scheduled for the consideration at an upcoming Board of County Commissioners’ meeting. If oral presentations are required, the short-listed firms will be notified of the presentation procedures and schedule. If oral presentations are not required, the short-list will be provided to the Board for discussion and approval.

39. COST AND PRICING DATA

The selected Consultant(s) shall provide the following documentation to support the negotiated fee proposal as a condition precedent to the execution of the contract:

a. An industry standard certified compilation of financial statements for any contract value that does not exceed $250,000, a review of financial statements for all continuing services contracts and any contract value that exceed $250,000, by third-party licensed Certified Public Account (CPA) for the most recently completed fiscal period, or within the last 12 months, clearly showing the costs (not percentage) of direct labor, indirect labor, fringe benefits, general administrative and overhead costs and a statement of profit or operating margin requested.

In lieu of submitting audited financial statements, the consultant may submit a current FDOT-approved overhead and fringe multiplier. The County will accept this multiplier as verified and compliant with 2 CFR Part 200 requirements, contingent upon documentation confirming FDOT pre-approval within the past 12 months.

The County reserves the right to request third-party audited financial statements by a licensed CPA based on project complexity and/or contract value. A detailed general ledger that is reconciled to the statement of direct labor, indirect labor, fringe benefits, general administrative and overhead costs shall be furnished upon request of the County.

Proposers are instructed to compute all indirect costs in accordance with Title 48 of the Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Part 31.

b. A detailed summary of any transactions between organizations under common control that are included in the indirect costs reported in paragraph “a.” above.

c. Raw labor rates by labor classification certified as accurate by an officer of the company.

d. Breakdown of the fee by task/labor classification and raw or billable hourly rate/number of hours.

e. Summary of fees for services to be provided by subconsultants.

f. Scope of work and fee Proposal from each sub supporting the above summary, on the subconsultants’ letterhead. The scope of work for each sub must support the scope of work of the prime Consultant’s contract.

g. Breakeven multiplier statement from each subconsultant (breakeven multiplier http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp includes direct and indirect labor, general administrative and overhead costs) and the profit or operating margin clearly indicated.

h. Project schedule.

i. Breakdown of all out-of-pocket and/or direct expenses.

j. If any costs for local travel are included, there must be compelling reasons for such costs that must be adequately supported with specific justification.

40. SUPPORTING DOCUMENTATION

The County will require the selected Consultant to provide the following documentation to support the negotiated Proposal.

a. Scope of service as revised during contract negotiations. Note that changes should serve to clarify the scope and not add or delete from the scope of work as contained in the Request for Proposals.

b. Billable hourly rates for each proposed sub-consultant developed by multiplying the raw labor rates by the breakeven multiplier. This information must be certified by an officer of the firm. Breakeven multiplier includes direct and indirect labor, general administrative and overhead costs. The profit or operating margin must be clearly indicated

c. Valid insurance certificate(s) evidencing contractually required coverage.

41. DEBRIEFING OF PROPOSERS

Not later than thirty (30) days after Board approval of a selection or shortlist, a Proposer may submit a written request to the applicable contracting agent for a debriefing on the evaluation of their proposal. The contracting agent will schedule a meeting with the Proposer for the debriefing. However, at the Proposer’s request, the debriefing may be conducted via telephone conference. The debriefing shall include the following minimum information:

a. Key requirements of the solicitation.

b. The overall ranking of all proposals.

c. The significant weaknesses or deficiencies in the proposal in response to the requirements of the solicitation.

d. If requested, an explanation of the score received for each evaluation criteria will be provided, including costs, if applicable.

e. If applicable, a summary of the rationale for award.

f. Responses to any relevant questions of the proposer.

Untimely debriefing requests will also be considered.

42. PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State or Federal Law, all proposers should be aware that formal solicitations and the responses thereto are in the public domain. Requests for confidential treatment will not supersede the County’s legal obligation to provide records to the public consistent with public records law.

Proposers must cite specific, applicable legal grounds to support a request for confidential treatment, of any portion of a proposal. Requests by proposers to keep entire proposals confidential are generally not supported by public records laws.

At a minimum, the County will disclose the successful proposer’s name, the substance of the bid/proposal, and the price.

If the proposer requests confidential treatment, bidder/proposer must submit an additional copy of the proposal with the proposed confidential information redacted.