REQUEST FOR PROPOSALS

FOR

DESIGN SERVICES FOR John Young Parkway ITS from Hunter’s Creek Blvd. to SR 482/Sand Lake Rd

RFP # Y26-807-MB

PURPOSE:

The Board of County Commissioners, Orange County, Florida, is soliciting Proposals to provide DESIGN SERVICES FOR John Young Parkway ITS from Hunter’s Creek Blvd. to SR 482/Sand Lake Rd.

Sealed Electronic offers for furnishing the above will be accepted up to 4:00 PM (local time), September 15, 2026 via the electronic procurement portal referenced above.

To maintain a secured sealed process electronic submissions are required to be made through the OpenGov Procurement portal only at:

https://secure.procurenow.com/portal/orangecountyfl.

Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov Procurement portal shall be rejected.

PRE-PROPOSAL CONFERENCE:

There is no pre-proposal meeting.

INSTRUCTIONS TO PROPOSERS:

1. The time and date for receipt of proposals will be strictly observed. The time/date stamp clock in the electronic submittal portal shall serve as the official authority to determine timeliness of the Proposal.

2. The decision to refuse to consider a bid or proposal that was received beyond the date/time established in the solicitation shall not be the basis for a protest pursuant to the Orange County (Procurement Ordinance).

3. All proposals will be opened publicly, in accordance with the public notice, and the names of all timely Proposers shall be read aloud.

Public Openings are held each Wednesday at 9:30am and Friday at 9:30am. A public opening of responses will be conducted at the next posted Procurement Public Meeting following the submission deadline. In the event of a County Holiday or unforeseen delay, responses shall remain sealed until the next public meeting. Firms will be able to attend the public opening virtually, see the following instructions:

Visit:

https://ocfl.webex.com/ocfl/j.php?MTID=m59bb20319c748f1e60a933cf59c7125b Meeting number: 286 177 361 Password: Go2Meeting

Join by phone Option 1: 1-408-792-6300 Access code: 286 177 361 Join by phone Option 2: 1-617-315-0740 Access code: 286 177 361 Join by phone Option 3: 1-602-666-0783 Access code: 286 177 361

4. Proposers must submit ONLY the attached forms, Proposers must submit ONLY the attached forms, lettered A, B, D, E, F, H, I, L, M, N, O, P and Q, and the following State of Florida Department of Transportation Forms: #375-303-83: Professional Services Commitment Form, #375-030-30:Truth In Negotiation Certification, #375-030-33:

Certification for Disclosure of Lobbying Activities on Federal Aid Contracts, #375-030- 34:Disclosure of Lobbying Activities, #375-030-32: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts, #375-030-50:

Conflict of Interest/Confidentiality Certification for Consultant and #300-000-06:

Contractor Travel Form in the same order as presented herein. Failure to submit all forms may result in disqualification of your Proposal. However, failure to submit forms B:Project Team, D: Similar Projects (Project Manager), E: Similar Projects (Project Engineer), F Skills & Experience of Project Team, and H: Project Scope, Approach & Understanding may negatively impact the evaluation of the Proposal.

The County shall not be responsible for re-calculation or interpretations of information provided on any form.

NOTE: These forms are periodically edited. Proposers must use the forms as they appear herein for this project.

5. Modification or alteration of the documents contained in this solicitation or the contract resulting from this solicitation shall only be made upon receipt of prior written consent of the County.

6. Failure of any Proposer to comply with the INSTRUCTIONS TO PROPOSERS and Terms and Conditions of this Request for Proposals, may render the proposal non responsive and ineligible from further consideration.

7. The submission of GSA Forms 254 or 255 are not acceptable. The submission of these forms shall result in disqualification of your proposal as non-responsive.

8. Proposers are instructed NOT to include pictures, drawings, graphs, dividers or table of contents. Submittal of pictures, drawings, graphs, dividers and/or table of contents may result in disqualification of your Proposal as non-responsive.

9. With respect to Forms D, F and H, no sideways printing on pages will be permitted. Also, with respect to Forms D, F and H, print must be no smaller than 12 point.

10. Proposers shall not contact any member of the Orange County Procurement Committee or any staff (except as provided below) regarding this Proposal until such time as a contract is awarded. All inquiries pertaining to this Request for Proposal must be directed through the Procurement Division.

11. Questions concerning this Request for Proposals must be directed to Michelle Black, Contracting Agent, email michelle.black@ocfl.net. Any Proposer who initiates any discussions with staff in any manner other than that described above is subject to disqualification from this procurement.

12. Information regarding Procurement Committee scheduling and Board approvals are available by calling the Procurement Division Reception Desk at (407)836- 5635 or by accessing the Procurement Committee schedule at http://apps.ocfl.net/OrangeBids/Procurement/default.asp.

13. Technical concerns/questions shall be submitted in writing, no later than 4:00 p.m. on September 1, 2026 to: Michelle Black, Contracting Agent, Michelle.Black@ocfl.net

TERMS AND CONDITIONS

1. ORAL INTERPRETATION

No oral interpretation of this Request for Proposals shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager of the Procurement Division.

2. DRUG FREE WORKPLACE

The Drug Free Workplace Form (Form L) is attached and shall be completed and submitted with your proposal.

3. DRAFT CONTRACT

The contract that the County intends to use for award is enclosed for reference. Any exceptions to this standard contract must be clearly indicated by return of the standard contract with the Proposal, with exceptions clearly noted. The County has the right to require the selected Proposer to sign the attached contract or to negotiate revisions to the contract language prior to execution of the contract, at its discretion.

4. WITHDRAWAL OF PROPOSAL

Any proposal may be withdrawn until the date and time set above for the submission of the proposals. Any proposals not so withdrawn shall constitute an irrevocable offer, for a period of one hundred and twenty (120) days, to provide to the County the services set forth in this Request for Proposals, or until one or more of the proposals have been awarded.

5. SOLICITATION CANCELLATIONS

Orange County reserves the right, and the Manager of the Procurement Division has absolute and sole discretion to cancel a solicitation at any time prior to approval of the award by the Board of County Commissioners when such approval is required. FDOT shall be informed in writing, in a timely manner, of the County’s decision to cancel the solicitation. The decision to cancel a solicitation cannot be the basis for a protest pursuant to the Orange County Code.

6. SELECTION

Selection shall be in accordance with F.S. 287.055, the Federal Brooks Act as specified in 40 U.S.C. 1101 and the County’s adopted selection procedures.

7. ACCEPTANCE/REJECTION/CANCELLATION

The County, with FDOT review and concurrence, reserves the right to accept or reject any or all Proposals that it may in its sole discretion deem non responsive, to waive technicalities, or to accept the Proposal which, in its sole judgment, is most advantageous and best serves the overall interests of the County.

8. CLARIFICATION

The County reserves the right to request clarification of information submitted and to request additional information of one or more Proposers after the deadline for receipt of Proposals.

9. PROPOSAL PREPARATION

By submission of a Proposal, the Proposer agrees that all costs associated with the preparation of their Proposal will be the sole responsibility of the Proposer. The Proposer also agrees that the County bears no responsibility for any costs associated with the preparation of the Proposal and/or any administrative or judicial proceedings resulting from the solicitation process.

10. SHORTLISTS, PROTESTS AND LOBBYING:

The recommended short list of firms, rank by score, highest to lowest, will be posted for review by interested parties at the Procurement Division and at http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp prior to submission through the appropriate approval process and will remain for a period of five full business days. Failure to file a protest to the Procurement Division Manager by 5:00 PM on the fifth full business day after the posting date shall constitute a waiver of protest proceedings. Additional information relative to protests can be found at the following site:

http://www.orangecountyfl.net/VendorServices/VendorProtestProcedures.aspx.

Guidelines for Tiebreakers, Procurement Committee Evaluations

In the event the Procurement Committee's evaluations end in a tie, the Procurement Committee will act to break the tie of the applicable firms based upon reconsideration of the following criteria in the order listed:

a. Technical Approach/Scope Response/Understanding:

b. Project Team/Qualifications of Staff:

c. Project Manager/Key Staff Person/Lead Project Person/Account

Representative:

The Procurement Committee will re-evaluate the criteria A: Technical Approach/Scope Response/Understanding first with ranking the tied firms highest to lowest. The Procurement Committee will only go to criteria B: Project Team/Qualifications of Staff if the scores still remain tied. Again, the tied firms will be ranked highest to lowest during the re-evaluation.

Orange County Lobbyist Regulations General Information

A lobbying blackout period shall commence upon issuance of the solicitation until the Board selects the successful Proposer. For procurements that do not require Board approval, the blackout period commences upon solicitation issuance and concludes upon Contract award. Additional information relative to lobbying can be found at:

http://www.orangecountyfl.net/OpenGovernment/LobbingAtOrangeCounty.aspx

The Board of County Commissioners may void any Contract where the County Mayor, one or more County Commissioners, or a County staff person has been lobbied in violation of the blackout period restrictions of Ordinance No. 2002-15.

11. ETHICS COMPLIANCE

The following forms are included in this solicitation and shall be completed and submitted as indicated below:

a. Orange County Specific Project Expenditure Report -The purpose of this form is to document any expenses incurred by a lobbyist for the purposes described in Section 2-351, Orange County Code. This form shall be completed and submitted with any bid, proposal or other response to an Orange County solicitation.

The bidder, proposer or responder to the solicitation shall not be awarded a contract unless this form has been completed and submitted. Any questions concerning this form shall be addressed to the contract agent identified in the applicable solicitation. Also, a listing of the most frequently asked questions concerning this form is attached for your information.

b. Relationship Disclosure Form – The purpose of this form is to document any relationships between a bidder, proposer or responder to an Orange County solicitation and the Mayor or any other member of the Orange County Board of County Commissioners. This form shall be completed and submitted with the applicable bid, proposal or response to an Orange County solicitation. No contract award will be made unless this form has been completed and submitted. Any questions concerning this form shall be addressed to the contracting agent identified in the applicable solicitation. Also, a listing of the most frequently asked questions concerning this form is attached for your information.

12. CONFLICT/NON-CONFLICT OF INTEREST AND LITIGATION STATEMENT

Conflict/Non-Conflict of Interest and Litigation Statement shall be completed and signed.

Additional requested information shall be attached, if applicable.

13. PUBLIC ENTITY CRIME STATEMENT (FS 287.133)

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, subconsultant or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida State Statutes Section 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

14. SUBCONSULTANTS

Proposers shall list all proposed subconsultants to be used. Include names, addresses, phone numbers, type of work subcontracted (discipline, trade or commodity) and proposed percentage of work. Form B is provided for this information.

Proposers are expressly prohibited from substituting subconsultants projected to perform five percent (5%) or more of the over-all work as stated in the written proposal. Such substitution, for any reason, after opening of the proposal, and prior to award by the County shall result in disqualification of the proposal from further consideration for award, except in extraordinary circumstances. Examples of such circumstances are the subconsultants’ firm going out of business; death of the owner of the firm; or the inability of the subconsultant to perform the work specified. Should such an occurrence arise, it must be substantiated, and the subconsultant substitution approved, by the County prior to contract execution.

Requests for substitution of subconsultants who are cumulatively scheduled to perform less than five percent (5%) of the over-all scope of services may be considered only prior to final scoring of proposals by the Procurement Committee. Such requests for substitution must be in writing accompanied by a written withdrawal from the originally listed subconsultant. Failure to comply with these requirements shall result in disqualification of the proposal from further consideration for award. The Procurement Committee shall be the sole determinant regarding acceptance/rejection of requested substitutions.

15. CONTINGENT FEES

The Proposer warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Proposer, to solicit or secure this Contract and that they have not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee working solely for the Proposer any fee, commission, percentage, gift or any other consideration, contingent upon or resulting from the award of this Contract. For the breach or violation of this provision, the County shall have the right to terminate the Agreement at its sole discretion, without liability and to deduct from the Contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

16. CONTRACT AWARD CRITERIA

The County will award a single contract for this requirement.

17. KEY PERSONNEL

The Project Manager and Project Engineer shall be two different individuals. The Project Manager and the Project Engineer shall be currently employed by the Prime Consultant, and both must be Professional Engineers registered in the State of Florida.

18. REFERENCE CHECKS

The contact person listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project. Contact persons must have been informed that they are being used as a reference and that the County may be calling or emailing them. More than one person can be listed but all must have knowledge of the project.

DO NOT list principals or officers who will not be able to answer specific questions regarding the project. Failure of references listed to respond to the County’s inquiries may negatively impact the rating of the Proposal. The reference shall be the owner or a representative of the owner. An owner’s representative is defined as a firm or individual hired by the owner to oversee the design or construction oversight services performed by the prime consultant. Consultants or Consultants who provided services under the referenced project (contract) shall not be accepted as references unless they were hired as the owner’s representative for the referenced project (contract).

19. VERIFICATION OF EMPLOYMENT STATUS\

The Contractor is required to be registered with the U.S. Department of Homeland Security’s E-Verify system prior to entering into a contract with Orange County. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at: http://www.uscis.gov/portal/site/uscis.

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. The Contractor shall commit to comply with this requirement by completing the E-Verification certification, attached to this solicitation.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If Orange County terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by Orange County as a result of the termination of the contract.

20. WEIGHTED CRITERIA

The following criteria and weights shall be utilized in the evaluation of the Proposals: Refer to Attachment X: Professional Services Procurement Evaluation Criteria & Definition.

Criteria Weight Similar Projects Completed by the Proposed Project Manager (Form D)

Similar Projects Completed by the Proposed Project Engineer (Form E)

Skills and Experience of the Project Team (Form F)

Approach, Understanding, Scope Response 35 (Form H)

TOTAL

21. SIMILAR PROJECTS

“Similar Projects” for the purposes of this Request for Proposals has been defined as:

continuing or project specific contracts for design of new or modified signals or Intelligent Transportation Systems (ITS), including Aerial Detection System, High- Definition CCTVs, Preemption System (Emergency Vehicles/Transit), Traffic Movement Counts System, Adaptive Systems, Pedestrian features, and systems equipped with connected vehicle features. Finally, the project will entail deployment of video analytics system to improve safety and enhanced communications equipment to improve monitoring and control from Orange County Traffic Management Center and the Regional Traffic Management Center (RTMC).

Projects shall include design and preparation of construction plans for installation or modification of existing systems that were successfully completed in the past ten (10) years, immediately preceding the due date proposals in response to this Request for Proposals, and include the following project elements listed below.

PROJECT ELEMENTS

1. Intelligent Transportation System (ITS) Design – Includes the design and preparation of construction plans for new or modification of existing Intelligent Transportation Systems, as well as specifications and an engineer’s estimate of construction costs.

2. Traffic Signal Design – Includes the design and preparation of construction plans for new or modification of existing signals, as well as specifications and an engineer’s estimate of construction costs.

Note: Determination of a project as similar shall be at the sole discretion of the County.

Similar Project Scoring

The following criteria shall be utilized in the evaluation of the proposals. The Proposer shall submit three (3) similar projects each for the proposed Project Manager and Project Engineer.

For similar projects to be considered for a half (1/2) point, each similar project must contain the mandatory element: Element one (1). Failure to successfully demonstrate mandatory element 1 will result in a score of zero (0).

For similar projects to be considered for a one (1) full point, each similar project must contain BOTH elements: Elements one (1) and two (2).

Any projects that do not meet the similar project description and do not demonstrate the required elements will receive zero (0) points.

DEFINITIONS:

PROJECT MANAGER: Defined as the individual who managed the administrative elements of the project, was the primary point of contact for the client, and directed the production of the work products. The Project Manager must be a Professional Engineer Registered in the State of Florida.

PROJECT ENGINEER: Defined as the individual who assisted the Project manager as the lead technical supervisor of project design activities as described in the similar project criteria. This position also serves as the point of contact for the client in the Project Manager’s absence. The Project Engineer must be a Professional Engineer Registered in the State of Florida.

The Proposer shall ensure that the basic description of the similar project, including all required performance requirements and/or dimensions are identified and that the elements are adequately explained in the text. The description shall document how the particular element was performed in conjunction with the overall project. The mere listing of elements without specific details in the body of the description will negatively impact the scoring for the project.

Failure to identify the specific performance requirements and/or dimensions of the project to ensure it meets the similar project description shall negatively impact that project’s score.

Note: Determination of a project as similar shall be at the sole discretion of the County.

22. EXPERIENCE OF THE PROJECT TEAM

It is the responsibility of the Proposer to verify sub consultants and/or other team member’s satisfactory performance on previous Orange County projects.

23. VOLUME OF WORK

Not Applicable for This Request For Proposals.

24. ORAL PRESENTATIONS

Oral presentations are not required for this procurement.

25. PROCEDURES AFTER RECEIPT OF PROPOSALS

a. Proposals will be evaluated, scored and short-listed by a Procurement Committee based on the weighted criteria described herein.

b. After the Procurement Committee completes its evaluation, the evaluation results and the short-listed firms will be posted at the Public Notice Board at the Procurement Division office, 400 E. South St., Second Floor, Orlando, FL 32801 and at http://apps.ocfl.net/OrangeBids/AwardsRec/ default.asp. Upon expiration of the period allowed for protests, the item will be scheduled for the consideration at an upcoming Board of County Commissioners’ meeting. If oral presentations are required, the short- listed firms will be notified of the presentation procedures and schedule. If oral presentations are not required, the short-list will be provided to the Board for discussion and approval.

26. COST AND PRICING DATA

The selected Consultant(s) shall provide the following documentation to support the negotiated fee proposal as a condition precedent to the execution of the contract:

a. An industry standard certified compilation of financial statements for any contract value that does not exceed $250,000, a review of financial statements for all continuing services contracts and any contract value that exceed $250,000, by third-party licensed Certified Public Account (CPA) for the most recently completed fiscal period, or within the last 12 months, clearly showing the costs (not percentage) of direct labor, indirect labor, fringe benefits, general administrative and overhead costs and a statement of profit or operating margin requested.

The County reserves the right to request third-party audited financial statements by a licensed CPA based on project complexity and/or contract value. A detailed general ledger that is reconciled to the statement of direct labor, indirect labor, fringe benefits, general administrative and overhead costs shall be furnished upon request of the County.

All indirect costs shall be computed in accordance with 48 CFR Federal Acquisition Regulations, Part 31.

b. A detailed summary of any transactions between organizations under common control that are included in the indirect costs reported in paragraph “a.” above.

c. Raw labor rates by labor classification certified as accurate by an officer of the company.

d. Breakdown of the fee by task/labor classification and raw or billable hourly rate/number of hours. Summary of fees for services to be provided by subconsultants

e. Scope of work and fee proposal from each subconsultant supporting the above summary, on the subconsultant’s letterhead. The scope of work for each subconsultant must support the scope of work within the Prime Consultant’s contract.

f. Scope of service as revised during contract negotiations. Note that changes should serve to clarify the scope and not add or delete from the scope of work as contained in the Request for Proposals.

g. A determination of allowable costs in accordance with Federal Cost Principles will be performed for services rendered under contract

h. Project Schedule

i. If any costs for local travel are included, there must be compelling reasons for such costs that must be adequately supported with specific justification. The selected Consultant(s) shall provide the following documentation to support the negotiated fee proposal as a condition precedent to the execution of the contract:

27. SUPPORTING DOCUMENTATION

The County shall require the selected Consultant to provide the following documentation to support the negotiated Proposal.

a. Scope of service as revised during contract negotiations. Note that changes should serve to clarify the scope and not add or delete from the scope of work as contained in the Request for Proposals.

b. Billable hourly rates for each proposed sub-consultant developed by multiplying the raw labor rates by the breakeven multiplier. This information must be certified by an officer of the firm. Breakeven multiplier includes direct and indirect labor, general administrative and overhead costs. The profit or operating margin must be clearly indicated.

c. Valid insurance certificate(s) evidencing contractually required coverage.

28. DEBRIEFING OF PROPOSERS

Not later than thirty (30) days after Board approval of a selection or shortlist, a Proposer may submit a written request to the applicable contracting agent for a debriefing on the evaluation of their proposal. The contracting agent will schedule a meeting with the Proposer for the debriefing. However, at the Proposer’s request, the debriefing may be conducted via telephone conference. The debriefing shall include the following minimum information:

a. Key requirements of the solicitation.

b. The overall ranking of all proposals. The significant weaknesses or deficiencies in the proposal in response to the requirements of the solicitation.

c. If requested, an explanation of the score received for each evaluation criteria will be provided, including costs, if applicable.

d. If applicable, a summary of the rationale for award.

e. Responses to any relevant questions of the proposer.

Untimely debriefing requests will also be considered.

29. PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State or Federal Law, all bidders/proposers should be aware that formal solicitations and the responses thereto are in the public domain. Requests for confidential treatment will not supersede the County’s legal obligation to provide records to the public consistent with public records law.

Bidders/proposers must cite specific, applicable legal grounds to support a request for confidential treatment, of any portion of a bid/proposal. Requests by bidders/proposers to keep entire bids/proposals confidential are generally not supported by public records laws.

At a minimum, the County will disclose the successful bidder’s/proposer’s name, the substance of the bid/proposal, and the price.

If the bidder/proposer requests confidential treatment, bidder/proposer must submit an additional copy of the bid/proposal with the proposed confidential information redacted.

This copy must include a general description of the information redacted, and shall only be redacted in the least expansive manner necessary to effectuate the requested exemption(s). In a separate attachment, bidder/proposer shall supply a listing of the provisions identified by section number for which it seeks confidential treatment and identify the statutory basis under Florida law, including a detailed justification for exempting the information from public disclosure.

Bidder/proposer shall hold harmless and indemnify the County for all claims, actions, suits, judgments, fines, costs or damages the County may incur as a result of bidder’s/proposer’s request for confidential treatment of its bid/proposal. Bidder/proposer agrees and understands that the County may make copies of, and distribute, the bid/proposal without any requested redactions, to facilitate evaluation. Bidder/proposer warrants that such copying will not violate the rights or any third party.

30. DEVELOPMENT OR ASSISTANCE IN DEVELOPMENT OF SPECIFICATIONS /

REQUIREMENTS / STATEMENTS OF WORK

Firms and/or individuals that assisted in the development or drafting of the specifications, requirements, statements of work, or solicitation documents contained herein are excluded from competing for this solicitation. This shall not be applicable to firms and/or individuals providing responses to a publicly posted Request for Information (RFI) associated with a solicitation.

31. FEDERAL REQUIREMENTS

THIS REQUEST FOR PROPOSALS (RFP) IS A FEDERALLY FUNDED PROJECT.

This contract is paid in whole or in part from any federal government agency or source, the specific terms, regulations and requirements governing the disbursement of these funds shall be specified herein and become this clause.

32. SMALL AND MINORITY BUSINESS ENTERPRISE (MBE), WOMEN BUSINESS

ENTERPRISES (WBE), AND LABOR SURPLUS AREA FIRMS

Orange County is receiving federal funding through Florida Department of Transportation (FDOT) for the services solicited in this Request for Proposals (RFP). Accordingly, Orange County's M/WBE ordinance and program do not apply to this RFP.

33. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

By submission of a proposal, Respondent affirms that it is in compliance with the requirements of 2 C.F.R. Part 180 and that neither it, its principals, nor its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Respondent shall submit the Federal Debarment Certification Form (Form T) confirming compliance.

34. FLORIDA CONVICTED/SUSPENDED/DISCRIMINATORY COMPLAINTS

By submission of a Proposal the Respondent affirms that it is not currently listed in the Florida Department of Management Services Convicted/Suspended/Discriminatory Complaint Vendor List.

35. NO THIRD-PARTY CLAIMS

NOT APPLICABLE FOR THIS REQUEST FOR PROPOSALS (RFP).

36. PREQUALIFIED PROPOSERS

Proposers and Sub-consultants are required to be currently pre-qualified with the Florida

Department of Transportation (FDOT) in their respective fields of practice for the work types required for this RFP. Proof shall be submitted with the sealed proposals documenting all team members are currently prequalified with FDOT in the work categories required for this RFP. Failure to submit proof of FDOT qualification with your sealed proposal shall render the proposal non-responsive.

Major Work Categories (the Prime Consultant is required to meet the major work categories):

6.3.1 Intelligent Trans Systems Analysis & Design

7.3 Signalization

Minor Work Categories:

6.3.2 Intelligent Trans Systems Implementation

6.3.3 Intelligent Trans Traffic Engin. Communications

Only the Prime Consultant must be pre-qualified in either Major Work Category

6.3.1 Intelligent Trans Systems Analysis & Design or 7.3 Signalization

The Minor Work Categories may be met by either the Prime Consultant and/or Sub-consultant(s).

Proposals failing to provide such documentation with their sealed proposals may be considered non-responsive. Prequalification is accomplished by using an application process. Applicants should read 337.14 F.S. and Rule 14-22 F.A.C. to review for compliance prior to completing the application. The Contractor prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars.

37. SCHEDULE OF EVENTS

Date Event

August 18, 2026 Advertisement Date

September 1, 2026 Deadline for submission of written questions September 15, 2026 Proposals Due Date

November 2026 Procurement Committee Meeting November 2026 5-Day Posting Period Begins November 2026 5-Day Posting Period Ends January 2027 Board Approval

January 2027 – February 2027

Negotiations

March 2027 FDOT Approval and Contract Execution

The remainder of this page has been left blank intentionally

EXHIBIT A

JOHN YOUNG PARKWAY ITS FROM HUNTERS CREEK BLVD TO SR 482/SAND LAKE

RDPROFESSIONAL DESIGN SERVICES

FPID: 453466-1-38-01

SCOPE OF WORK

Project Description

Orange County Traffic Engineering requires professional traffic engineering services to support the John Young Pkwy ITS upgrade project. The purpose of this project is to update ITS devices (Software and Hardware) at 19 signalized intersections along John Young Pkwy from Hunters Creek Blvd to Sand Lake Rd. In addition, the project intends to improve travel times, reduce congestion, and improve pedestrian crossing experience along the portion of this corridor. The signals will be equipped with Aerial Detection System, High-Definition CCTVs, Preemption System (Emergency Vehicles/Transit), Traffic Movement Counts System, Adaptive Systems, Pedestrian features, and systems equipped with connected vehicle features. Finally, the project will entail deployment of video analytics system to improve safety and enhanced communications equipment to improve monitoring and control from Orange County Traffic Management Center and the Regional Traffic Management Center (RTMC).

Work shall also include any required permits and environmental work to cover federal requirements for Environmental LAP Certification. This could include:

Water Management District/ACOE Permit Package N.P.D.E.S. Stormwater Pollution Prevention Plan Package Special Permit Documents (Surveys) Threatened and Endangered Species Reports and After-Action Report (if applicable) Site Evaluation Report and FDEP Contaminated Groundwater Permit (if applicable) Orange County ROW Utilization Permit Orange County Maintenance of Traffic Permit

The Consultant’s Engineer-of-Record shall sign and seal a certification on the plans stating that the design has been prepared in accordance with, AASHTO including utilizing the latest edition of the following design standards in effect at the time of the Notice to Proceed:

a) FDOT Design Manual

b) Utility Accommodation Manual

In addition, the FDOT Standard Plans is to be used and shall be the edition at the time of bid opening.

Specific tasks may include, but are not limited to, the following:

Exhibit A

1. Survey Work – including, but not limited to, locating existing signal and ITS components, conduits, pull boxes, utilities, and right-of-way.

2. Traffic Signal and ITS Design – Includes the design and preparation of construction plans for modification of existing and modified signals and ITS components, as well as specifications and an engineer’s estimate of construction costs.

Traffic Signal and ITS Design shall include, but not limited to, the following:

a) Administration

b) Design and Plans Preparation

c) Permitting

d) Right-of-Way Certification

e) Design Surveys

f) Utility Coordination

g) Post Design Services

3. Maintenance of Traffic Design – Includes the design and preparation of temporary traffic control plan notes for construction or maintenance activities.

The CONSULTANT shall prepare a set of Signalization and ITS Plans in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums, which includes the following:

a) Key Sheet

b) Tabulation of Quantities

c) General Notes/Pay Item Notes

d) Plan Sheets

e) Special Details

f) Utility Conflict Sheet

g) Maintenance of Traffic Sheet

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of traffic design drawings, specifications and other services furnished by the CONSULTANT under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all design drawings, specifications and other services prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan may be one utilized by the CONSULTANT as part of their normal operation or it may be one specifically designed for this project.

Deliverables

Work to be completed under this section by the Consultant shall require the following items to be delivered and accepted by the County:

Phase I Submittal

• 30% plans

• Typical section package

Phase II Submittal

• 60% plans

• Construction cost estimate

• Environmental Documents

• Natural Resources Evaluation (NRE) (Species and Wetlands)

• Cultural Resource Assessment Survey (CRAS)

• Contamination Screening Evaluation Report (CSER)

Phase III Submittal

• 90% plans

• Construction cost estimate

• Lane Closure Analysis

• CEI cost estimate with manhour breakdown

• Copy of permits (if applicable)

• Utility work schedules

• Construction duration calculation

• ITS Certification

• Design variation/exception documentation, if applicable

• Proprietary product/Sole source certification request, if applicable Phase IV Submittal

• 100% Plans

• Construction cost estimate

• Revised bid documents and construction checklist

• Any updated documents from Phase III.

Final Submittal

• Final signed and sealed plans

• Final construction cost estimate

• Final bid documents with signed construction checklist and signed and sealed specification package

Final deliverables shall be in pdf format in addition to Autocad, Word, and/or Excel.

Earlier submittals may be in pdf only.

Schedule

All services shall be completed within 365 calendar days of Notice to Proceed.

CONTRACT

Y26-807

THIS CONTRACT made and entered into this day of 20 , by and between the:

ORANGE COUNTY, FLORIDA

201 S. Rosalind Avenue Orlando, Orange County, Florida a political subdivision of the State of Florida, hereinafter referred to as “COUNTY” and:

FEDERAL I. D. #

hereinafter referred to as “CONSULTANT”.

RECITALS

WHEREAS, the COUNTY desires to retain professional consulting services for DESIGN SERVICES FOR John Young Parkway ITS from Hunter’s Creek Blvd. to SR 482/Sand Lake Rd.

WHEREAS, the COUNTY desires to employ the CONSULTANT in connection with the services required, upon the terms and conditions hereinafter set forth, and the CONSULTANT is desirous of obtaining such employment and of performing such services upon said terms and conditions;

NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows:

I

SCOPE OF SERVICES/SPECIAL PROVISIONS

The CONSULTANT shall diligently and in a timely manner perform professional services for Orange County in connection with the DESIGN SERVICES FOR John Young Parkway ITS from Hunter’s Creek Blvd. to SR 482/Sand Lake Rd.

The scope of services/special provisions are described in Exhibit A, Scope of Services, entitled, DESIGN SERVICES FOR John Young Parkway ITS from Hunter’s Creek Blvd. to SR 482/Sand Lake Rd, which is attached to this Contract, and incorporated by reference herein. Any and all scope of services/special provisions hereto which vary from the general provisions shall have precedence. Any and all drawings shall have

Contract precedence over written specifications.

Orange County Request for Proposals/Project Manual, RFP No. Y26-807-MB, dated May 29, 2025 (which contains the Request for Proposals Notice, Instruction to Proposers, Proposal Form and Attachments, this Contract, and insurance certificates) which is attached to this Contract, and incorporated by reference herein.

II

PAYMENT

A. FEES: The COUNTY agrees to pay the CONSULTANT for the services described in Exhibit A, a >lump sum of >fee not to exceed $>______ or a combination thereof for a total fee of $______said compensation to be paid as set forth herein. Payment shall be based upon method(s) established at time of award.

B. PAYMENTS: The COUNTY shall pay the CONSULTANT in accordance with the Florida Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted, in writing, by the COUNTY. All invoices shall be prepared in the format prescribed by the COUNTY. When an invoice includes charges from a subconsultant, the subconsultant’s invoice/backup shall accompany the CONSULTANT’S invoice. A separate Pay Item Breakdown sheet for the CONSULTANT and each subconsultant shall accompany each invoice. The CONSULTANT’S Pay Item Breakdown sheet shall include, in aggregate, the CONSULTANT’S and subconsultant’s pay items.

All requests for payment must be accompanied by a narrative description of the scope of services from Exhibit A performed by the CONSULTANT and subconsultants during the period covered by the invoice. The narrative shall also describe the work to be performed during the next billing period. The prompt pay requirements, as specified in 49 CFR 26.29, shall also apply and are expressly incorporated herein by this reference.

C. SUSPENSION OF PROGRESS PAYMENTS BY COUNTY: In the event the CONSULTANT falls fifteen (15%) percent behind the Project completion schedule submitted in conformance with Article XI, Paragraph B of this Contract, no further progress payments will be made until the CONSULTANT brings the Project back on schedule or a revised schedule is submitted and approved or until all work has been completed and accepted the COUNTY.

D. PAYMENT IN EVENT OF TERMINATION BY COUNTY: In the event this Contract is terminated or canceled prior to completion, payment shall be made in accordance with the provisions of Article VII.

E. CHANGES WITHIN SCOPE; ALLOWANCE OF ADDITIONAL COMPENSATION: If instructed to do so by the COUNTY, the CONSULTANT shall change or revise work that has been performed, and if such work is not required as a result of error, omission or negligence of the CONSULTANT, the CONSULTANT may be entitled to additional compensation. In all disputes arising over the right to additional compensation, the COUNTY shall determine whether substantial acceptable work has been done on documents such that changes, revisions or preparation of additional documents should result in additional compensation to the CONSULTANT. The Consultant’s Proposals for additional compensation shall be based on the fee schedule set forth in Exhibit B. A written modification to the Contract shall be executed by both parties to reflect the additional services and cost of same, prior to commencement of performance.

F. TRAVEL AND PER DIEM: Travel and per diem charges shall not exceed the limits as set forth in Section 112.061 Florida Statutes, as set forth on the State of Florida Department of Transportation Travel Form 300-000-06 and Exhibit C, which is attached to this Contract.

G. FEE LIMITATION CLAUSE: Not applicable for this Contract.

H. MULTIPLIERS

1. The following multipliers are applicable to this contract and shall remain in effect and unchanged for the duration of the contract, including any extensions thereto:

Prime Consultant Multiplier

a. >

Sub-Consultants Multiplier

b. >

c. >

I. PRICE ADJUSTMENT

1. Written request for a price adjustment may be made only under the following conditions:

a. If a project specific contract’s performance period exceeds three years a price adjustment may be requested not more than 60 days after the end of the three-year period and for each annual period thereafter or for the remaining period of the contract if less than one year.

b. For continuing contracts with a performance period that exceeds three years, an adjustment may be requested not more than 60 days after the end of three years.

c. Retroactive requests for price adjustments will not be considered.

d. The provisions of this clause shall not apply to contracts with fees based on ranges. Retroactive requests for price adjustments will not be considered.

e. Any request for a price adjustment will be subject to negotiation and must be approved by the Manager, Procurement Division. Any request for such increase shall be supported by adequate justification to include Consumer Price Index (CPI) documentation. The CPI documentation shall be based on the All Items, CPI-U, U.S. City Average, not seasonally adjusted index. The prevailing CPI in the month when the contract was executed by the County shall be the base period from which changes in the CPI will be measured for the initial request for a price adjustment. Any subsequent requests for a price adjustment shall be based on the CPI prevailing in the month when an amendment effecting a previous price adjustment was executed by the County.

f. The maximum allowable increase shall not exceed the percent change in the CPI from the base period (either the month when the contract was executed by the County or the month when an amendment effecting a price adjustment was executed by the County) to the CPI prevailing at time of request for a price adjustment and in no case shall it exceed 4%. Any price adjustment shall only be effective upon the execution of a written amendment to the contract executed by both parties.

III

DESIGN WITHIN FUNDING LIMITATIONS

A. Not Applicable for this contract.

IV

RESPONSIBILITY OF THE CONSULTANT

A. The CONSULTANT shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the CONSULTANT under this Contract. The CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

B. The Project Manager and the Project Engineer shall be two different individuals, shall currently be employed by the Prime Consultant, and both must be a Professional Engineers registered in the State of Florida.

C. Substitution of the Project Manager, Project Engineer or Other Key Personnel: The

CONSULTANT shall not substitute any key personnel without the prior written approval of the Manager of the Procurement Division. Any such requests shall be supported by comprehensive documentation outlining the reason(s) for the proposed substitution to include the specific qualifications of the proposed substitute. Approval of the request shall be at the discretion of the COUNTY. Further, the COUNTY, in lieu of approving a substitution, may initiate other actions under the contract, including termination.

D. Neither the COUNTY’S review, approval or acceptance of, nor payment for, the services required under this Contract shall be construed to operate as a waiver of any rights under this Contract or of any cause of action arising out of the performance of this Contract, and the CONSULTANT shall be and remain liable to the COUNTY in accordance with applicable law for all damages suffered directly or indirectly by the COUNTY caused by the CONSULTANT’S negligent performance of any of the services furnished under this Contract. The rights and remedies of the COUNTY provided for under this Contract are in addition to any other rights and remedies provided by law.

E. If the CONSULTANT is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

F. The COUNTY may require in writing that the CONSULTANT remove from the Work any of the CONSULTANT’S personnel that the COUNTY determines to be incompetent, careless or otherwise objectionable. No claims for an increase in Contract Amount or Contract Time based on the COUNTY’s use of this provision will be valid. CONSULTANT shall indemnify and hold the County harmless from and against any claim by CONSULTANT’S personnel on account of the use of this provision.

G. The selected firm shall be responsible for the preparation and submit a technical memorandum providing…