Y26-805_Final_Posting.pdf

RFP #Y26-805-RC

ISSUE DATE: September 14, 2026

NOTICE

REQUEST FOR PROPOSALS

FOR

ORANGE COUNTY CONVENTION CENTER NORTH - SOUTH BUILDING CHILLED

WATER SYSTEM UPGRADE

This Step One Request for Proposals is for selection of qualified prospective Design-Build firms that meet minimum qualification requirements for this project through the solicitation of Statements of Qualifications (SOQs). Under this process, SOQs will be opened and evaluated.

Firms that satisfactorily meet all of the minimum qualification requirements, on the basis of their SOQs, will be invited to submit proposals in the future for this project. Only those Design-Build Firms pre-qualified through this Step One process will be eligible to submit proposals for this project. The minimum score to advance to Step Two is contained within this solicitation document. Submittal of an SOQ is mandatory in order to be eligible to submit proposals for this project. Design-Build Firms who are determined not qualified by the County on the basis of their SOQ will not be eligible or invited to submit proposals.

SUBMISSION DUE DATE:

Sealed electronic offers for furnishing the above will be accepted up to 4:00 PM (local time), Thursday, October 15, 2026, via the electronic procurement portal referenced above.

To maintain a secured sealed process electronic submissions are required to be made through the OpenGov Procurement portal only at:

https://secure.procurenow.com/portal/orangecountyfl.

Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers. Responses received after the submission deadline and/or transmitted outside of the designated OpenGov Procurement portal shall be rejected.

PRE-PROPOSAL CONFERENCE:

A Non-Mandatory Virtual Pre-Proposal Conference will be held on Monday, September 21, 2026, at 11:00 A.M. Attendance is not mandatory but is encouraged.

https://ocfl.webex.com/ocfl/j.php?MTID=m88b76aae7c125660a102369d4ba6ebc3 Monday, September 21, 2026 11:00 AM | 1 hour | (UTC-04:00) Eastern Time (US & Canada)

Meeting number: 2346 776 4762 Password: JMpW8Fmuv23 Join by video system

Dial 23467764762@ocfl.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Join by phone 1-408-792-6300 Call-in toll number (US/Canada)

Access code: 234 677 64762 https://secure.procurenow.com/portal/orangecountyfl

SITE VISIT:

A site visit will be held on Wednesday, September 24, 2026 and September 25 2026 at 9:00 A.M. located at Orange County Convention Center, 9800 International Drive, Orlando 32819, South Building. Proposers are to meet at the South Concourse. Proposers will look for doors marked ADMINISTRATION ANNEX. Proposers need to RSVP via email for a parking pass.

Failure to RSVP may result in Proposer having to pay for parking fees.

Proposers requesting a parking pass must submit their request via email to Rochelle Chambers no later than September 21, 2026, at 5:00 PM.

Each parking pass request must include the following information for the contractor/consultant requiring the pass:

• Contractor/Consultant Name

• Phone Number

• Email Address

Please submit requests to Rochelle.chamberes@ocfl.net.

Email Subject: RFP Y26-805-RC – Parking Pass Request

Carrie Mathes, MPA, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., CPPB, APP, FCCM Manager II, Procurement Division

NOTICE TO PROPOSERS

To ensure that your proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response.

Your point-of-contact for this solicitation is Rochelle Chambers at

(407) 836-5680 Rochelle.chamberes@ocfl.net. You may contact Rochelle Chambers at any time during this process, including during the blackout period.

RFP #Y26-805-RC

mailto:Rochelle.chamberes@ocfl.net

Y26-805-RC

TABLE OF CONTENTS

DESIGN CRITERIA

REQUIRED SUBMITTALS

1. GENERAL REQUIREMENTS

2. DEFINITIONS

3. RIGHTS OF THE COUNTY

4. FAMILIARITY WITH LAWS

5. RFQ PROCESS REQUIREMENTS

6. INSTRUCTIONS TO RESPONDENTS

Lobbying Restriction Two-Step Competitive Proposal Selection Drug Free Workplace Deviations Solicitation Cancellation Modification/Alteration of Solicitation and/or Contract Documents Laws And Regulations Required Disclosure Insurance and Bonding Indemnification for Tort Actions/Limitation of Liability Occupational Safety and Health Act (O.S.H.A.)

Equal Opportunity Joint Ventures Public Entity Crime Statement Subcontractors/Subconsultants Conflict Of Interest/Litigation Statement Licensing Requirements References Verification of Employment Status Proprietary Information Miscellaneous Contract Award Key Personnel Weighted Criteria Debriefing of Respondents

7. EVALUATION OF QUALIFICATIONS

Experience and Qualifications Similar Projects Evaluation Process Procedures for Reference Checks for Professional Services

RFQ FORMS

Form A: Cover Sheet

Form B: Project Team

Form C: NOT USED

Form D: Similar Projects – Proposed Project Architect

Form E: Similar Projects – Proposed Project Engineer

Form EE: Similar Projects – Proposed Construction Manager

Form F: Skills and Experience of the Project Team

Form G: NOT USED

Form H: NOT USED

Form I: Conflict/Non-Conflict of Interest & Litigation Statement

Form J: NOT USED

Form K: Joint Venture Information

Form L: Drug-Free Workplace

Form M: NOT USED

Form N: NOT USED

Form O: NOT USED

Form P: E-Verification Certification

ORANGE COUNTY CONVENTION CENTER NORTH - SOUTH BUILDING CHILLED

WATER SYSTEM UPGRADE

RFP # Y26-805-RC

PURPOSE

The Board of County Commissioners, Orange County, Florida, is soliciting proposals to provide Orange County Convention Center North - South Building Chilled Water System Upgrade.

Sealed electronic offers for furnishing the above will be accepted up to 4:00 PM (local time), Thursday, October 15, 2026, via the electronic procurement portal referenced above.

To maintain a secured sealed process electronic submissions are required to be made through the OpenGov Procurement portal only at:

https://secure.procurenow.com/portal/orangecountyfl.

Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers. Responses received after the submission deadline and/or transmitted outside of the designated OpenGov Procurement portal shall be rejected.

A Non-Mandatory Virtual Pre-Proposal Conference will be held on Monday, September 21, 2026, at 11:00 A.M. Attendance is not mandatory but is encouraged.

https://ocfl.webex.com/ocfl/j.php?MTID=m88b76aae7c125660a102369d4ba6ebc3 Monday, September 21, 2026 11:00 AM | 1 hour | (UTC-04:00) Eastern Time (US & Canada)

Meeting number: 2346 776 4762 Password: JMpW8Fmuv23 Join by video system

Dial 23467764762@ocfl.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Join by phone 1-408-792-6300 Call-in toll number (US/Canada)

Access code: 234 677 64762

SITE VISIT:

A site visit will be held on Wednesday, September 24, 2026 and September 25 2026 at 9:00 A.M. located at Orange County Convention Center, 9800 International Drive, Orlando 32819, South Building. Proposers are to meet at the South Concourse. Proposers will look for doors marked ADMINISTRATION ANNEX. Proposers need to RSVP via email for a parking pass.

Failure to RSVP may result in Proposer having to pay for parking fees.

https://secure.procurenow.com/portal/orangecountyfl

Proposers requesting a parking pass must submit their request via email to Rochelle Chambers no later than September 21, 2026, at 5:00 PM.

Each parking pass request must include the following information for the contractor/consultant requiring the pass:

• Contractor/Consultant Name

• Phone Number

• Email Address

Please submit requests to Rochelle.chamberes@ocfl.net.

Email Subject: RFP Y26-805-RC – Parking Pass Request

Attendance is not mandatory but is encouraged.

INSTRUCTIONS TO PROPOSERS:

1. This is a two-step selection process. The first step is qualifications. Once qualified Design- Build Firms are short-listed, the second step will involve submittals of design-build technical and price proposals to effectuate the desired work.

2. The purpose of this Step One RFP is to provide interested Design-Build Firms with guidelines and information to enhance their submission of SOQs.

3. The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday September 30th 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.

Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline.

No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.

Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email rochelle.chambers@ocfl.net.

Critical clarifications may be made via addenda, however, untimely questions may not be considered.

You may contact Rochelle Chambers at any time during this process, including during the black out period.

4. The County’s intent in developing this Step One RFP and the subsequent Step Two RFP is to encourage qualified firms to provide the best solution for the project within the confines of the County’s requirements as described in these documents. The County expects to enter into a Design-Build Contract with a private entity for this project.

5. The work to be performed under the contract is subject to the requirements of this Step One RFP and all Design-Build Firms must sign and submit the forms attached to this Step One RFP as part of their response.

6. The County reserves the right to reject any or all SOQs, to terminate the process at any time (and recommence it at a later time from the beginning), to waive any informalities or irregularities in any submittal, to award work in whole or in part to one or more respondents or take any other such actions that may be deemed in the best interest of the County.

7. Only those firms that respond to this Step One RFP and are subsequently prequalified by the County will be invited to submit a proposal in response to an RFP by the County. Step Two proposal rankings will be aggregated with rankings determined at the Step One RFP stage. Failure to submit information in accordance with this Step One RFP’s requirements and procedures shall be cause for disqualification.

8. The time and date for receipt of proposals will be strictly observed. The time/date stamp clock in the electronic submittal portal shall serve as the official authority to determine timeliness of the proposal.

9. The decision to refuse to consider a proposal that was received beyond the date/time established in the solicitation shall not be the basis for a protest pursuant to the Orange County (Procurement Ordinance).

10. All responses will be opened publicly, in accordance with the public notice, and the names of all timely Respondents shall be read aloud.

Public openings are held each Wednesday at 9:30am and Friday at 9:30am. A public opening of responses will be conducted at the next posted Procurement Public Meeting following the submission deadline. In the event of a County holiday or unforeseen delay, responses shall remain sealed until the next public meeting.

Firms will be able to attend the public opening virtually, see the following instructions:

Visit: https://ocfl.webex.com/ocfl/j.php?MTID=m59bb20319c748f1e60a933cf59c7125b

Meeting number: 286 177 361 Password: Go2Meeting Join by phone Option 1: 1-408-792-6300 Access code: 286 177 361 Join by phone Option 2: 1-617-315-0740 Access code: 286 177 361 Join by phone Option 3: 1-602-666-0783 Access code: 286 177 361 The physical meeting location is:

400 E. South Street, 2nd Floor, Orlando, Florida 32801

11. Respondents must submit ONLY the attached forms, lettered A through P, in the same order as presented herein. Failure to submit all forms may result in disqualification of your proposal. However, failure to submit forms B, D, E, EE, and F may negatively impact the evaluation of the response. This shall also apply to Form K if the Respondent is https://ocfl.webex.com/ocfl/j.php?MTID=m59bb20319c748f1e60a933cf59c7125b submitting as a Joint Venture.

The County shall not be responsible for recalculation or interpretations of information provided on any form.

NOTE: These forms are periodically edited. Respondents are instructed to use the forms as they appear herein for this project. Form G is not used.

12. Modification or alteration of the documents contained in this solicitation or the contract resulting from this solicitation shall only be made upon receipt of prior written consent of the County.

13. The submission of GSA Forms 254 or 255 are not acceptable. The submission of these forms shall result in disqualification of your response as non-responsive.

14. Respondents are instructed NOT to include pictures, drawings, graphs, dividers or table of contents. Submittal of pictures, drawings, graphs, dividers and/or table of contents may result in disqualification of your response as non-responsive.

15. With respect to Forms D, E, EE, and F, no sideways printing on pages will be permitted.

Also with respect to Forms D, E, EE, and F, print must be no smaller than 12 point.

PROJECT OBJECTIVE:

Once hired, the professional tasks to be performed by the Design-Build Firm will have as their objective the design and production of technical documents, construction services, construction administration and construction for Orange County Convention Center North - South Building Chilled Water System Upgrade. Additionally, the Design-Build Firm shall provide all required consultant services for the proper execution of the scope defined herein. Consultant services shall include but shall not be limited to architectural and engineering services, including civil, mechanical, electrical, plumbing, structural, and any other service, as necessary.

DESIGN CRITERIA

PROJECT DESCRIPTION

The Orange County Convention Center (OCCC) seeks a qualified Design-Build Firm to provide all design, engineering, permitting, construction, commissioning, startup, training, and closeout services necessary to complete the chilled water system infrastructure replacement project. The project shall be delivered utilizing a Design-Build delivery method pursuant to applicable Florida Statutes. Scope to include Engineering Design as well as construction to remove and replace all existing chilled water lines associated with victaulic couplings to welded piping, including but not limited to: valves, pumps, insulation and supports, and all other associated components to improve the system integrity and reliability while ensuring compliance with all applicable codes, standards, and performance requirements.

This phase includes the construction phase of the project and will include a penalty for delays.

The County shall approve all subcontractors proposed by the Design-Build Firm prior to their final selection.

On-site construction meetings between the County and key personnel from the Design-Build Firm shall be held on a bi-weekly basis or at the discretion of the County as necessary to determine in general if the Work is proceeding in accordance with the Contract Documents.

Based on such on-site observations, the consultants shall make written reports and shall take the appropriate steps to guard the County against defects and deficiencies in the Work of the Design-Build Firm/Contractor.

The Design-Build Firm and its consultants shall be responsible for making observations at the project as necessary to ensure that the Work is proceeding in accordance with the contract documents accepted by the County and to ensure that the project remains on schedule.

The County shall have authority to condemn or reject work when in the County's opinion the work does not conform to the Contract Documents. Whenever, in the County's reasonable opinion, it is considered necessary or advisable to ensure the proper implementation of the intent of the Contract Documents, the County shall have the authority to require special inspection or testing of any work in accordance with the provisions of the Contract Documents whether or not such work is fabricated, installed or completed.

The Design-Build Firm shall have authority to reject work of a subcontractor when the work does not conform to the Contract Documents.

When the Design-Build Firm and the County agree that the work or portions of the work are substantially complete, the County shall inspect the work or portions of the work and prepare and submit to the Design-Build Firm a punch list of the work which is not in conformance with the Contract Documents.

OTHER SERVICES

OCCC North-South Building Chilled Water System Upgrade

SECTION 1 – PROJECT OVERVIEW

• The OCCC seeks a qualified Design-Build Firm to provide all design, engineering, permitting, construction, commissioning, startup, training, and closeout services necessary to complete the chilled water system infrastructure replacement project.

• The project shall be delivered utilizing a Design-Build delivery method pursuant to applicable Florida Statutes.

SECTION 2 – GENERAL INFORMATION

• The selected Design-Build Firm shall serve as the single point of responsibility for all aspects of project delivery.

• The Design-Build Firm shall provide all labor, materials, equipment, professional services, supervision, coordination, scheduling, quality control, testing, and commissioning required for complete project delivery.

• The Design-Build Firm shall utilize the Owner’s project management software platform for project communication, submittals, RFIs, change management, and project tracking.

• As part of Step Two, proposers will be instructed to include in its proposal two licenses to utilize the County’s adopted eBuilderTM program for all communications with the A/E Design Team, and other members of Owner Project Team. This is to include but not limited to: changes orders, RFI’s, submittals, daily reports or any other correspondence deemed to be necessary by the county project management team. The cost of a single license is approximately $2,050 per year. The cost of any additional eBuilder licenses shall be paid by the selected Design-Build Firm.

SECTION 3 – PROJECT CRITERIA AND DESIGN REQUIREMENTS

• The Design-Build Firm shall validate all existing conditions and develop a complete technical solution to improve system reliability, operational continuity, maintainability, and lifecycle performance.

• The Owner’s preferred basis of design includes welded piping systems replacing existing failing coupling systems; however, alternate solutions may be proposed if demonstrated to meet or exceed Owner performance requirements.

• The project shall be designed and constructed to minimize disruption to ongoing facility operations, events, and convention activities.

• The Design-Build Firm shall coordinate all required shutdowns and outage windows with the Owner.

• The Design-Build Firm shall provide temporary systems or bypass systems as required to maintain facility operations during construction.

• All work shall comply with all applicable codes, standards, permitting requirements, and Authorities Having Jurisdiction (AHJ) regulations.

Allowable outage durations and operational shutdown restrictions.

• Detailed shutdown procedures shall be submitted no less than 14 calendar days prior to any planned interruption.

• Coordinate all outages with OCCC operations staff.

• Minimize operational impacts.

• Provide temporary cooling systems as necessary.

• Perform shutdowns during approved windows in coordination with Events.

• Maintain emergency access and egress.

Measurable system performance criteria, pressure requirements, testing standards, and commissioning requirements.

• Chilled water piping: Per current standards or as recommended by the Design- Builder based on load analysis.

• System pressure and flow: Sized to meet existing building requirements.

• Equipment service life: Minimum 25 years for piping infrastructure; minimum 20 years for mechanical components under normal O&M.

• Noise and vibration: All equipment and systems shall meet applicable standards for occupied facility environments.

Acceptable energy efficiency targets and sustainability goals.

• Pipe insulation: Shall prevent condensation and meet energy code minimums

• Energy performance: Design shall comply with or exceed applicable ASHRAE 90.1 requirements

• Waste diversion: Requirement for the Contractor to develop and implement a

Construction and Demolition Waste Management Plan. The Contractor shall follow the Waste Management Plan and target diversion of at least 50% of the total construction and demolition materials from landfills and incineration facilities.

• The Contractor may include salvage and donation of materials and is responsible for obtaining the weight of donated materials.

• The Contractor to submit monthly diversion reports provided by waste hauler demonstrating types of waste material and quantity of each material as well as total waste diverted and diversion rate.

• A final report on all the waste for the project demonstrating overall project diversion rate shall be produced by the Contractor.

• LEED Gold applicable criteria.

SECTION 4 – PHASE I: PROGRAM VALIDATION AND DESIGN

The Design-Build Firm shall:

• Conduct a kickoff meeting with the Owner and project stakeholders to validate the project scope, schedule, risks, constraints, and operational requirements.

• Provide progressive design submissions at 30%, 60%, 90%, and 100% milestones.

• Provide preliminary cost estimates and schedule updates at each design milestone.

• Utilize an open-book methodology using bottom-up estimating during project development.

• Conduct regular coordination meetings with Owner representatives and facility operations staff.

• Submit preliminary technical approaches, outage plans, phasing plans, and constructability reviews for Owner review.

• Provide final design and construction plans for the N-S Building Chilled Water System Upgrade, and perform those architectural and engineering services required to prepare a complete set of contract documents (plans and specifications), as described elsewhere herein. The Design-Build Firm’s Engineer-of-Record shall sign and seal a certification on the plans stating that the design has been prepared in accordance with design standards that are most appropriate, including County’s design standards, and any regulatory standards, the latest edition in effect at the time of the Notice to Proceed. The Design-Build Firm shall utilize the best engineering judgment, practices and principles in performing the work.

The Design-Build Firm shall:

• Provide design documents that meet the needs of the N-S Building Chilled Water System Upgrade.

• In coordination with the Owner and Facilities Operations, the Design-Build Firm shall work with the subconsultants and provide design documents (plans and specifications) for separately procuring the chilled equipment needed as part of the project.

• Ensure that an acceptance procedure has been identified, established and incorporated in the Bid Documents for the testing, review and acceptance of the N-S Building Chilled Water System Upgrade.

• Prepare all documentation and responses necessary to obtain permits from all agencies having jurisdiction over the project. The fixed-fee and task-hour requirements shall be presented utilizing forms provided by the County’s Project Manager (Project Manager).

The tasks included in this Scope of Services can be generally grouped into the following primary categories:

1. Administration

2. Design and Plans Preparation

3. Permitting

4. Construction Administration

5. Sustainability

6. Out-of-Pocket Expenses/Reimbursables

This Scope of Services addresses each task within these elements and serves to further define specific project requirements. The Design-Build Firm shall provide design services in a timely manner to allow sufficient time to solicit and award a construction contract.

OCCC currently has and or will have contractual commitments to conventions, shows and exhibits, therefore the Design-Build Firm shall develop a design of the project to account for schedule and sequence of the work such that minimal to no impact will result in ongoing business functions of the facility or scheduled shows and exhibits.

The Design-Build Firm’s costs for in-house printing expenses shall not be considered reimbursable to the County.

The Design-Build Firm shall submit all required design deliverables and provide specific services, with the exception of Construction Administration Services, within 300 calendar days, inclusive of two-week review periods by County for each review of progress submittals, to allow sufficient time to solicit and award a construction contract. The awarded Design-Build Firm will have 1,140 consecutive calendar days from the OCCC official Notice to Proceed for construction substantial completion, and 1,170 consecutive calendar days from Notice to Proceed for final completion.

• The Design-Build Firm shall allow time for review with Owner of design criteria and specifications at each deliverable milestone.

• Early release package with field verification of as-built will be required.

SECTION 5 – PHASE II: FINAL DESIGN AND CONSTRUCTION

• Upon approval of the Phase I deliverables, the Design-Build Firm shall proceed with final design, permitting, procurement, construction, testing, startup, and commissioning activities.

• The Design-Build Firm shall obtain all required permits and coordinate with all AHJ.

• The Design-Build Firm shall maintain overall responsibility for construction means and methods, site safety, sequencing, quality control, and subcontractor coordination.

• The Design-Build Firm shall coordinate and review milestone submittal with OCCC end-users.

• The Design-Build Firm shall provide all required closeout documentation, record drawings, warranties, operation manuals, and training.

• Substantial Completion and Final Completion inspections shall include OCCC, Design-Builder, and facilities staff participation

• Design Services shall be completed within 300 days after Notice to Proceed. The estimated design cost for this project is $5,047,016.73 and estimated construction cost for this project is $72,100,239.00.

• If substantial and final completion are not met by the required time, liquidated damages will be applied at a rate of $500.00 per day for substantial and a rate of $250.00 per day for final completion, as per the provisions in the Contract governing liquidated damages. If applicable, liquidated damages for Substantial Completion and Final Completion may run concurrently, if Substantial is not reached prior to the Final deadline.

SECTION 6 – GUARANTEED MAXIMUM PRICE (GMP) PROCESS

• The Design-Build Firm shall develop and submit a Guaranteed Maximum Price (GMP) proposal based on progressive design development and Owner-approved scope.

• The Owner will determine quantity of GMPs based on scope development of the project

• The GMP shall include all project costs associated with design, permitting, construction, contingency, overhead, profit, commissioning, startup, and closeout.

• The Design-Build Firm shall utilize competitive subcontractor procurement processes and provide open-book pricing documentation.

• Total project budget $77,147,255.73.

SECTION 7 – PROJECT SCHEDULE

• The Design-Build Firm shall provide a comprehensive project schedule identifying all design, permitting, procurement, construction, commissioning, startup, and closeout activities.

• The schedule shall identify Owner review milestones, outage windows, long-lead procurement items, and substantial completion milestones.

• This work has an anticipated construction substantial duration of 1,140 consecutive calendar days from the OCCC official Notice to Proceed, and 1,170 consecutive days for final completion from the Notice to Proceed date.

SECTION 8 – DESIGN-BUILD TEAM QUALIFICATIONS

The Design-Build Firm should demonstrate relevant experience with occupied facility renovations, critical infrastructure systems, phased construction, and mechanical system replacement projects.

The Design-Build Firm should identify key personnel, licensing qualifications, and relevant project experience.

The Design-Build Firm should demonstrate experience maintaining facility operations during construction activities.

The Design-Build Firm shall provide a dedicated Construction Management Team for the duration of the Project.

SECTION 9 – PROJECT CONSTRAINTS AND SPECIAL CONSIDERATIONS

• The project site is an active convention and event facility that must remain operational during project execution.

• The Design-Build Firm shall coordinate all work with facility operations, scheduled events, public access requirements, and Owner operational needs.

• Construction activities may require phased execution, temporary systems, night work, or restricted work windows.

• CONSTRUCTION SCHEDULE WITH EVENTS: The Convention Center is an occupied and active space that is always operational. On-Site work availability is limited due to Convention Center scheduled show events and Orange County holidays. The project site is anticipated to be available to the contractor seven days per week. Contractor work hours are anticipated to be from 6:00 PM to 6:00 AM.

Any noise generated activity off hours and/or any exceptions to the agreed upon work hours must be approved in advance by the OCCC Project Manager, unless approved otherwise by the OCCC Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced to accommodate the OCCC events/shows during the project duration. Any permissible work activities during the non-workdays will be determined at the OCCC Project Manager’s discretion. With the advanced approval of the OCCC Project Manager, specific dates may be coordinated with the Contractor for their work schedule. Work is required to be scheduled around show activity.

SECURITY AND IDENTIFICATION:

A. Badges for Working on Site: The Prime Contractor shall require a badge issued by OCCC for each individual working on site. The criteria to receive a badge shall be in accordance with Florida Statute 435.03(2) and the “OCCC Capital Planning Badge Protocols Acknowledgement Form” that will be issued to the awarded Contractor. The Prime Contractor shall submit badge requests for all personnel, inclusive of subcontractors. The form includes the following:

1. Process FDLE Background Check

2. Ensure background checks are at no cost to the OCCC.

3. Confirm the background checks shall be dated no earlier than 90 days prior to the contract state date.

4. Approve each employee’s background check prior to submitting employee names for badges.

5. Ensure background checks are performed and updated for each employee on an annual basis.

6. Submit a list of approved employees to work on site to the OCCC Capital

Planning Project Manager and designees.

7. Return badges by the completion of the project to the Capital Planning office. The cost associated with each stolen, lost, or unreturned badge is $35.00.

The form must be submitted, signed, notarized, and returned to the OCCC Capital Planning Project Manager. The form only needs to be submitted one time for acknowledgement to adhere to during the contract duration. In the subject line of all e-mails, please include the project name, subunit and date.

B. If the Contractor and/or Subcontractor staff utilize the Electronic Key FOB to access OCCC facilities, they shall return it to the key box at the end of the work shift to the place it was checked out. The cost associated with each stolen, lost, or unreturned Electronic Key FOBs is $200.00.

C. The Contractor shall also request OCCC parking hang tags for the Contractor’s staff to park in OCCC-designated parking lots during construction work hours. The Contractor shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. The cost associated with each lost, stolen, or unreturned parking hang tags is $35.00.

SECTION 11 – DELIVERABLES

• Deliverables shall include progressive design submissions, technical specifications, schedules, cost estimates, permitting documentation, commissioning reports, closeout documents, operation manuals, training documentation, and record drawings.

The Consultant shall produce and deliver to the Project Manager the deliverables outlined as follows:

REQUIRED SUBMITTALS:

THE FOLLOWING ARE REQUIREMENTS OF THIS STEP ONE RFP, AS INDICATED BELOW. USE

OF THIS CHECKLIST MAY HELP ENSURE THAT YOUR SUBMISSION IS COMPLETE.

Cover Sheet (Form A) with Evidence of Authority to Sign SOQ Yes

Project Team Identity and Licensure Information (Form B) Yes

Similar Project Experience Forms (Forms D, E, and EE) Yes

Skills and Experience of the Project Team (Form F) Yes

Conflict/Non-Conflict of Interest & Litigation Statement (Form I) Yes

Joint Venture Information (if applicable) (Form K) Yes

Drug-Free Workplace (Form L) Yes

Verification of Employment Status (Form P) Yes

Permit to Transact Business in the State of Florida (if applicable) Yes

Current W-9 Yes

Verification of Bonding Capacity Letter from Surety Yes

Evidence that Insurance Requirements will be Met Yes

This checklist is for your guidance only and does not necessarily constitute each and every requirement of this Step One RFP. Please read the entire Step One RFP thoroughly to ensure that your submission is complete.

1. GENERAL REQUIREMENTS:

The purpose of this Step One RFP is to short list the most qualified, competent, and capable Design-Build Firm to undertake the design and construction of the project in conformity with this Step One RFP. Accordingly, the substance of the Statements of Qualifications will carry more weight than their form or manner of presentation. The Statement of Qualification should demonstrate the qualifications of the firm and of the particular staff to be assigned to the project.

The Statement of Qualification should be prepared simply and economically, providing a straightforward, concise description of the Design-Build Firm’s capabilities to satisfy the Step One RFP and the benefits of the equipment and services proposed. While additional data may be presented, the items listed in the “Required Submittals” section above must be included. They represent areas in which the SOQ will be evaluated.

Orange County is soliciting Statements of Qualifications from firms to perform Design-Build services for the performance of Orange County Convention Cener North South Building Chilled Water Systems Upgrade (the “Project”) located at 9400 Universal Boulevard, Orlando, FL 32819;

while ensuring proper execution and compliance with Federal, State, and Local rules and regulations.

2. DEFINITIONS

The following terms used in this Step One RFP shall have the meaning ascribed to them herein.

1. Addendum or Addenda: A written explanation, interpretation, change, correction, addition, deletion, or modification, affecting the Contract Documents, including Drawings and Specifications issued by the Owner and distributed to prospective respondents prior to the submittal due date.

2. Board of County Commissioners: The Board of County Commissioners, Orange County, Florida, or its duly authorized representative(s), for whom the services are being provided.

3. Business Day: Any normal and scheduled workday of the County excluding Saturdays, Sundays, and holidays officially observed by the County, and not including declared emergencies.

4. Contract: The written agreement between the County and the awarded Design-Builder covering the services to be provided and the work to be performed. The Draft Contract will be provided to qualified Proposers with the Request for Proposals in the second step of this solicitation process.

5. County: Orange County, Florida, or its duly authorized representative(s), for whom the services are being provided.

6. Design-Build Firm: A partnership, joint venture, corporation, or other legal entity which:

a. is certified under (i) Section 489.119, Florida Statutes to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as a qualifying agent, or (ii) Section 471.023, Florida Statutes to practice or to offer to practice engineering, or (iii) Section 481.219, Florida Statutes to practice or offer to practice architecture; or (iv) Section 481.319, Florida Statutes to practice or offer to practice landscape architecture.

7. Respondent(s): Any firm (whether sole proprietorship, corporation, joint venture, or partnership) submitting an SOQ

8. RFQ Forms: The Forms attached to this RFQ that the Respondent must submit as presented herein. Failure to submit all forms may result in disqualification of the SOQ.

9. Statement of Qualifications or SOQ: The qualification summary of relevant skill and experience submitted by a Respondent in response to this RFQ.

10. Subcontractor: A person, firm, corporation, or other entity other than employees of the Respondent with whom the Respondent intends to subcontract in order to complete the Project.

11. Surety: The corporate body which is bound by the Performance and Payment Bonds with and for the Design-Build Firm (who is primarily liable) and which engages to be responsible for the acceptable performance of the work for which the contract has been made and/or for his prompt payment of all debts pertaining thereto.

12. Work: All work activities implied or expressly required to be furnished and/or completed by the awarded Design-Build Firm to be in full compliance with the Contract.

3. RIGHTS OF THE COUNTY

The issuance of this Step One RFP constitutes only an invitation to submit qualifications. The rights reserved by the County, which shall be exercised in its sole and absolute discretion, include without limitation the right to:

a. Require additional information from one or more Respondents to clarify the SOQs submitted.

b. Conduct investigations with respect to the qualifications and experience of each Respondent, and the Respondent’s team members.

c. Visit and examine any of the projects referenced in the SOQs.

d. Waive any defect or technicality in any SOQ received.

e. Determine which Respondents will be prequalified, and as a result receive the Step Two RFP, and submit Proposals in response to the Step Two RFP.

f. Supplement, amend, or otherwise modify this Step One RFP, prior to the date of submission of the SOQs.

g. Receive written questions concerning this Step One RFP from respondents and to provide such questions, and the County’s responses, to all respondents.

h. Cancel this Step One RFP in whole or in part with or without substitution of another Step One RFP. The decision to cancel an RFP cannot be the basis for a protest pursuant to the Orange County Code.

i. Take any action affecting the Step One RFP process, the RFP process, or the project subject to this Step One RFP that would be in the best interests of the County and at the sole discretion of the County.

j. Right to Waive and Reject:

i. The County reserves the right to accept or reject any or all Statements of Qualifications found to be irregular, incomplete, conditional, or not in compliance with or not responsive to the requirements and instructions contained herein, or to waive any informality existing in any SOQ, or to accept the SOQ which best serves the interest and intent of this Project and is from the most responsive and responsible firm. An SOQ will be found to be irregular or non-responsive for reasons including, but not limited to, failure to strictly comply with the criteria stated herein, failure to submit information needed to evaluate the SOQ based on the evaluation criteria, incomplete SOQs, submittal of more than one SOQ by the same firm, or evidence of collusion.

ii. There is no obligation on the part of the County to select the highest ranked respondent(s), and the County reserves the right to select respondent(s) submitting a responsive SOQ which is most advantageous and in the best interest of the County, and to reject any and all SOQ(s). The County shall be the sole judge of the SOQ and the resulting negotiated agreement that is in its best interest and its decision shall be final.

k. To request clarification of information submitted and to request additional information of one or more submitters after the deadline for receipt of Qualifications.

4. FAMILIARITY WITH LAWS

Respondents are instructed to be familiar with and shall be responsible for complying with all federal, state and local laws, ordinances, rules and regulations that in any manner affect the Work, including those provisions of Chapter 9, Article I through Article XVI of the Code of Ordinances of Orange County, Florida.

5. RFQ PROCESS REQUIREMENTS

The Step One RFP process requires respondents to satisfy a series of “Minimum Qualifications” in order to continue in the selection process. The Step One RFP also establishes a set of

“Enhanced Qualifications” that are incorporated into the selection process to prequalify qualified respondents to receive the Step Two RFP. The prequalified respondents will receive the Step Two RFP, which will include detailed information concerning the project description, as well as design-build performance requirements to be addressed and met by the Design-Build Firm. The Step Two RFP will contain a draft Contract to present the terms and conditions of the relationship. Step Two proposal rankings will be aggregated with rankings determined at the Step One RFP stage. All proposers will be required to submit their Pre-GMP price and detailed price breakdown for the Pre-GMP Services with their proposal.

A. Disqualification of Respondent

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of their SOQ:

i. More than one submittal for the same work from an individual, firm or corporation under the same or different name.

ii. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

iii. Verified evidence of collusion among respondents. Participants in such collusion will receive no consideration as respondents or proposers for any future work of the County until such participant shall have been reinstated as a qualified respondent/proposer.

iv. Default under previous contract.

6. INSTRUCTIONS TO RESPONDENTS

LOBBYING RESTRICTION:

A. Any communication regarding this solicitation for the purpose of influencing the process or the award, between any person or affiliates seeking an award from this solicitation and County is prohibited.

B. Pursuant to County Code Sec. 2-355, Proposers are hereby cautioned not to contact any member of the Orange County Procurement Committee or any staff (except as provided below) regarding the RFQ or RFP until such time as a contract is awarded. All inquiries pertaining to this Request for Qualifications must be directed through the Procurement Division.

C. No Respondents may engage in any effort, either directly or indirectly, to influence the actions of the County. Any attempt to communicate, directly or indirectly, whether in person or through agents, employees, or lobbyists, or otherwise to influence the vote shall be deemed in violation of the black-out period restrictions of County Code Sec. 2-355.

D. A lobbying blackout period shall commence upon issuance of the Step One Request for Proposals until the fifth full business day after the posting of recommendation to award date.

TWO-STEP COMPETITIVE PROPOSAL SELECTION:

SOQs shall be submitted to the County to determine qualifications to perform the Work.

This Request for Proposals is limited to Step One requirements only. However, information contained herein provides an overview of the entire selection process. Selection shall be in accordance with the County’s adopted selection procedures. This contract will be awarded based upon a two-step competitive sealed proposal process.

A. Step One – Request for Proposals

The Procurement Committee will review and evaluate all responsive SOQs submitted in response to the Step One RFP using the evaluation criteria specified herein and develop a short list of the most qualified firms.

B. Step Two – Request for Proposals

i. Step Two is applicable only to those Proposers short-listed in Step One that achieve a minimum of 165 points. Those proposers short-listed will be required to submit a Technical Proposal and Price Proposal based upon the Design Criteria package to be issued in the Step Two Request for Proposals. Firms shall not submit Technical and/or Price Proposals during Step One of the selection process.

ii. Technical Proposal - The content and form of the Technical Proposal shall present a clear, comprehensive and well-documented representation, understanding and commitment of how the Proposer intends to implement and fulfill the requirements set forth in the Design Criteria package and other stated requirements of the design-build Contract.

a. The proposer shall describe steps to administer, coordinate, and complete all requirements of the design-build project with special emphasis on design quality control and construction quality assurance.

b. The proposer shall demonstrate how the requirements and provisions of the Design Criteria package will be implemented with requirements pursuant to the intended design-build Contract.

c. The Technical Proposal shall include preliminary designs, plans and specifications, and schedules for design and construction. The Technical Proposal shall contain sufficient information to enable the Procurement Committee to evaluate each of the criteria to be used in scoring the Technical Proposals. Those Technical Proposal evaluation criteria will be published in the Step Two Request for Proposals.

iii. Price Proposal - The Price Proposal shall be submitted concurrent with submittal of the Technical Proposal by the invited shortlisted proposers and shall consist of a total lump sum for design and construction of the project described in the Design Criteria package supported by separate costs for design and construction. The Price Proposal shall be based upon and include the cost of services required to design and manage the Project that will be incurred prior to the establishment of the Guaranteed Maximum Price (the “Pre- GMP Services”). These services may include, but are not limited to:

a. Design to one-hundred percent (100%);

b. Identification of long-lead/early procurement and direct purchase items;

c. insurance and bonding costs; and

d. project information management system development and administration.

iv. The Price Proposal shall be submitted with the Proposer's Technical Proposal as a separate PDF document, clearly labeled “Price Proposal,” and shall be publicly opened at the date and time indicated in the Step Two Request for Proposals. Price Proposals exceeding the County's budget amount may be rejected from further consideration, or in the alternative, negotiations may be conducted with the proposer. The County reserves the right to negotiate both Technical and Price Proposals. The proposer will be responsible for creation of the project design based on the criteria in the Design Criteria package.

DRUG FREE WORKPLACE:

The selected firm must provide the Drug Free Workplace Form (Form L), in accordance with Florida Statute 287.087, prior to Contract award.

DEVIATIONS:

Respondents are hereby advised that the County will only consider SOQs that fulfill the obligations and requirements imposed upon them by this Step One RFP.

Nothing contained herein shall place a duty upon the County to reject SOQs or award a contract based upon anything other than its sole discretion as described herein.

SOLICITATION CANCELLATION:

The County reserves the right, and the discretion to cancel a solicitation at any time prior to approval of the award by the County when such approval is required. The decision to cancel a solicitation cannot be the basis of protest pursuant to the Orange County Code.

MODIFICATION/ALTERATION OF SOLICITATION AND/OR CONTRACT DOCUMENTS:

Modification or alteration of the documents contained in this solicitation or the contract resulting from this solicitation shall only be made upon receipt of prior written consent of the County.

LAWS AND REGULATIONS:

The Respondent’s attention is directed to the fact that all applicable Federal and State laws, municipal and County ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply to the solicitation and contract throughout, and they will be deemed to be included in the solicitation/contract the same as though herein written.

INSURANCE AND BONDING:

The Respondent shall provide with the SOQ written verification from the Surety on the Surety’s letterhead as to bonding capacity for payment and performance bonds up to the estimated Project cost of $72,100,239.00.