ORANGE COUNTY ADMINISTRATION CENTER

HVAC CHILLER PLANT UPGRADES

PERMIT DOCUMENTS

FOR

ORANGE COUNTY

CAPITAL PROJECTS

IOC II, 400 EAST SOUTH STREET

ORLANDO, FLORIDA 32801

BY

MATERN PROFESSIONAL ENGINEERING, INC.

130 CANDACE DRIVE

MAITLAND, FLORIDA 32751

CONSULTANTS

MECHANICAL

Matern Professional Engineering, Inc.

130 Candace Drive Maitland, Florida 32751-3331

June 09, 2025

ELECTRICAL/PLUMBING

AVCON

5555 E. Michigan Street, #200

Orlando, Florida 32822

Volume No. 1 of 1

THIS PAGE INTENTIONALLY LEFT BLANK

Division 00

PROCUREMENT AND CONTRACTING

REQUIREMENTS GROUP

TABLE OF CONTENTS 000110 - 1

HVAC CHILLER PLANT UPGRADES

PERMIT DOCUMENTS

JUNE 09, 2025

MPE 2020-008

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

000110 Table of Contents 000115 List of Drawings

DIVISION 01 GENERAL REQUIREMENTS

011100 Summary of Work 012300 Alternates 012500 Substitution Procedures 012500A Substitution Request Form 012600 Contract Modification Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013119 Project Meetings 013200 Construction Progress Documentation 013233 Photographic Documents 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015000 Temporary Facilities and Control 016000 Product Requirements 017300 Execution 017329 Cutting and Patching 017419 Construction Waste Management and Disposal 017700 Closeout Procedures 017800 Warranties and Bonds 017823 Operation and Maintenance Manuals 017839 Project Record Documents 017900 Demonstration and Training 019113 General Commissioning Requirements

DIVISION 02 EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 CONCRETE

031005 Miscellaneous Concrete Work

DIVISION 04 MASONRY (NOT USED)

DIVISION 05 METALS (NOT USED)

TABLE OF CONTENTS 000110 - 2

DIVISION 06 WOOD AND PLASTICS (NOT USED)

DIVISION 07 THERMAL AND MOISTURE PROTECTION

078413 Penetration Firestopping 079213 Joint Sealant

DIVISION 08 OPENINGS (NOT USED)

DIVISION 09 FINISHES

099000 Painting

DIVISIONS 10 THRU 22 – NOT USED

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING

230500 Common Work Results for HVAC Systems 230505 Selective Demolition for HVAC 230510 Basic Materials and Methods for HVAC Systems 230513 Common Motor Requirements for HVAC Equipment 230517 Adjustable Frequency Drives 230518 Control Wiring 230519 Meters, Gauges and Accessories for HVAC Piping 230523 General-Duty Valves for HVAC Piping 230529 Hangers and Supports for HVAC Piping and Equipment 230548 Vibration and Seismic Controls for HVAC 230553 Identification for HVAC Piping and Equipment for HVAC 230580 Air Control and Accessories 230593 Testing, Adjusting and Balancing for HVAC 230700 HVAC Insulation 230800 Commissioning of HVAC System 230923 Instrumentation and Control Devices for HVAC 230993 Sequence of Operations for HVAC Controls 232113 Hydronic Piping 232500 HVAC Water Treatment 233101 Shop Fabricated Ductwork 233300 Air Duct Accessories 233400 HVAC Fans 233713 Diffusers, Registers and Grilles 234100 Particulate Air Filtration

236416.16 Oil Free Magnetic Bearing Water Cooled Chillers – Alternate 236426 Rotary Screw Water Cooled Chillers 238213 Terminal Heating & Cooling Units – Blower Coil Units

TABLE OF CONTENTS 000110 - 3

DIVISION 26 ELECTRICAL SYSTEMS

260501 Basic Electrical Requirements 260505 Selective Demolition for Electrical 260519 Low-Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems

260533.13 Conduit for Electrical Systems

260533.16 Boxes for Electrical Systems

260553 Identification for Electrical Systems 262816 Enclosed Switches and Circuit Breakers

DIVISIONS 27 THRU 33 – NOT USED

END OF SECTION 000110

TABLE OF CONTENTS 000110 - 4

LIST OF DRAWINGS 000115 - 1

SECTION 000115 – LIST OF DRAWINGS

PLANS AND DRAWING DETAILS

T001 COVER SHEET

MECHANICAL

M-001 LEGEND, SHEET INDEX, GENERAL NOTES - MECHANICAL

MD-201 MECHANICAL CEP ENLARGED DEMOLITION PLAN

M-201 MECHANICAL CEP ENLARGED RENOVATION PLAN

M-501 CONTROLS - MECHANICAL

M-502 CONTROLS - MECHANICAL

M-503 CONTROLS - MECHANICAL

M-504 CONTROLS - MECHANICAL

M-505 CONTROLS - MECHANICAL

M-506 CONTROLS - MECHANICAL

M-601 MECHANICAL SCHEDULES

M-602 MECHANICAL SCHEDULES

M-901 MECHANICAL DETAILS

M-902 MECHANICAL DETAILS

M-903 MECHANICAL DETAILS

ELECTRICAL

E-001 ELECTRICAL GENERAL NOTES AND SYMBOL LEGEND

ED-101 ELECTRICAL LEVEL 1 CEP POWER DEMOLITION PLAN

E-102 ELECTRICAL LEVEL 1 NEW CEP POWER PLANS

E-301 ELECTRICAL EQUIPMENT POWER SCHEDULE

E-401 ELECTRICAL OC ADMIN CEP ELECTRICAL RISER DIAGRAM

E-501 ELECTRICAL ADMIN BLDG PANEL SCHEDULES

E-601 ELECTRICAL DETAILS

END OF SECTION 000115

Division 01

GENERAL REQUIREMENTS

SUMMARY OF WORK 011100 - 1

SECTION 011100 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property owner and/or an officially appointed County Representative.

1.2 PROJECT INFORMATION

A. Project Description: Orange County Administration Center HVAC Chiller Plant Upgrades

B. Prime Architect/Engineer: Matern Professional Engineering, Inc., Maitland, Florida

1.3 SCOPE OF WORK

A. Summary of Work:

Mechanical:

HVAC Chiller Plant Upgrades

1. The intent is to replace the equipment in the chiller plant with high efficiency chillers, variable primary pumping system. Cooling towers have been replaced under another project phase.

2. Removal of three existing chillers, primary pumps and condenser water pumps, secondary pumps, VFDs, piping, valves, plumbing and electrical.

3. Provide new high efficiency chillers, variable primary pumping system, condenser water pumps, VFDs, piping, valves, plumbing, electrical and all other appurtenances necessary to maintain redundancy, reliability, performance and efficiency.

4. Installation of a new water treatment system to maintain and or increase water efficiency in the existing chilled water and cooling tower system.

5. Provide new chiller controllers compatible with existing building automation system.

6. Test, adjust and balance the new system; Electrical switchgear and MCC for the chillers shall be evaluated to determine their condition for repair, refurbish, upgrade or replacement. Improvements shall be included in the project.

7. Provide Fan Coil unit to provide conditioning for CEP.

8. Provide new refrigerate monitoring within CEP.

Sustainability

1. Identify opportunities for integrated design and construction with respect to best energy and environmental practices within the scope of work and include them into the project.

Electrical:

1. Power to support the replacement HVAC equipment.

Contractor:

SUMMARY OF WORK 011100 - 2

1. To provide temporary cooling and heating as necessary to keep and maintain a comfortable working environment.

1.4 CONTRACTOR RESPONSIBILITIES

A. The Contractor shall have all submittals approved by the Architect/Engineer and accepted by the Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The Contractor shall submit to the Owner prior to the project pre-construction meeting the following:

1. Schedule of Values

2. Construction Schedule

3. Submittal Schedule

4. Emergency Telephone List including subcontractors and suppliers

D. The Contractor shall field verify existing conditions of construction prior to start of active construction.

E. The Contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the Contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the Contractor, the Contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

F. The Contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The Contractor is responsible for placing the furniture and/or equipment back in its original location. The Contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The Contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

G. The Contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The Contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction. Any false security alarms that occur during construction and deemed by the Owner to be the fault of the Contractor, the Contractor shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

H. The Contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner. One CD copy of digital

SUMMARY OF WORK 011100 - 3

pictures or video of the existing site conditions shall be submitted to the Owner.

I. The Contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the Contractor will be cleaned by the Owner and those costs shall be charged back to the Contractor via change order.

J. The Contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

K. The Contractor shall update the construction schedule weekly and submit it to the Owner’s Project Manager for review.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a single prime contract.

1.6 WORK SEQUENCE

A. The facility shall remain fully occupied and operational for the duration of the project. All work shall be fully coordinated in writing with Orange County Project Manager prior to commencement of work. All night time work shall be performed between the hours of 6:00 pm and 6:00 am, Monday through Friday. Work performed during normal business hours will be coordinated, scheduled and approved by CPM prior to commencement of work.

B. The Contractor may work on the weekends at his or her discretion with prior written approval from Orange County Project Manager. Weekend work shall not be an additional cost to the Owner. The Contractor will coordinate with the Orange County Project Manager for access to the building on weekends and after hours work.

1.7 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited by the Owner’s right to occupy and use the building, perform construction operations with its own forces or to employ separate Contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Project Manager.

1. Confine operations to areas within Contract limits indicated on the Drawings.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times. Do not use these areas for parking

SUMMARY OF WORK 011100 - 4

or storage of materials.

a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

3. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

4. Where appropriate, maintain the existing building in a watertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

5. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

a. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

b. Work restricted to 6pm to 6am.

6. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

a. Notify Owner not less than two days in advance of proposed utility interruptions.

b. Obtain Owner's written permission before proceeding with utility interruptions

7. Provide protection and safekeeping of material and equipment stored on premises.

8. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other Contractors at no additional cost to the Owner.

9. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements.

10. Contractor to require all employees and subcontractors to wear non-objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The Contractor shall require offending personnel to leave the premises until such clothing is changed.

11. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

12. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

13. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff.

Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies.

14. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

15. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

SUMMARY OF WORK 011100 - 5

16. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by Contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.8 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services.

The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. A Level 1 (5 years) Background Check for the Contractor’s staff must be approved by Orange County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work at the Oranges County Administration Center.

1. For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following

**EXEMPT**.

2. The County will inform the Contractor of their Background Check results.

3. Upon Background Check approval the Contractor’s staff shall arrange an appointment with the County staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the Contractor) and a State of Florida ID or Driver’s License will be required.

C. Contractor’s employees will not be allowed in Orange County facilities without completed and approved background investigations.

1.9 OWNER OCCUPANCY

A. Owner Occupancy: The Owner will be occupying the building during construction.

Normal occupancy hours are 7:00 a.m. to 6:00 p.m. Monday through Friday.

1. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

2. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

3. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational. Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.10 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper

SUMMARY OF WORK 011100 - 6

coordination of all aspects of the project and its related parts during bidding and construction.

1.11 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 - PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Architect/Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 011100

ALTERNATIVES 012300 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost for each alternate is the net addition to the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Provide an alternate price to provide and install three (3) 250 ton oil free magnetic bearing water cooled chillers in lieu of the base bid chillers. Alternate chillers shall comply with the alternate specifications and schedule. Include a statement with the bid alternate price that all cost associated with the alternate chillers is included in the

ALTERNATIVES 012300 - 2

alternate cost for any electrical, dimensional and/or any revisions required from the base bid.

END OF SECTION 012300

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under Section “Submittal Procedures”.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract Specifications. Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. Substitution requests are only allowed after contract award.

2. The basis of design shall establish the minimum standard of quality.

1.4 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within (14) days after Contract Execution, as long as this time allowance will not impact the construction schedule.

1. Submit three (3) copies of each request for substitution for consideration.

Submit requests in the form and in accordance with procedures required for Change Order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section number and Drawing numbers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or

SUBSTITUTION PROCEDURES 012500 - 2

modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Product Data, including Drawings, and descriptions of products, fabrication and installation procedures.

d. Samples, where applicable or requested.

e. A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate Contractors that will become necessary to accommodate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the Contract Sum.

i. Certificates and qualification data, where applicable or requested.

Certification by the Contractor that the Substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of Architects/Engineers and owners.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for Project.

m. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract

o. Sum.

p. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

SUBSTITUTION PROCEDURES 012500 - 3

q. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect/Engineer's Action: Within two weeks of receipt of the request for substitution, the Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional information or documentation, whichever is later, the Engineer will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name.

Decision on the use of a product substitution or its rejection by the Engineer is considered final. Acceptance will be in the form of a Change Order.

4. Architect/Engineer's Action: If necessary, Architect/Engineer will request additional information or documentation for evaluation within 10 days of receipt of a request for substitution. Architect/Engineer will notify Contractor of acceptance or rejection of proposed substitution within 5 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change

Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect/Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the Engineer when one or more of the following conditions are satisfied, as determined by the Engineer; otherwise request will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract

Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly.

SUBSTITUTION PROCEDURES 012500 - 4

5. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for redesign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

9. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Product Data or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent. All costs associated with the substitution will be paid by the Contractor regardless of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

END OF SECTION 012500

SUBSTITUTION REQUEST FORM 012500A - 1

SUBSTITUTION REQUEST FORM

PROJECT:

TO:

DATE:

Contractor hereby requests acceptance of the following product or system as a substitution in accordance with provisions of Division 01 Section “Substitution Procedures:”

1. SPECIFIED PRODUCT OR SYSTEM

Substitution request for:

Specification Section No.:

Article/ Paragraph:

2. REASON FOR SUBSTITUTION REQUEST

SPECIFIED PRODUCT: PROPOSED PRODUCT:

Is no longer available. Will reduce construction time

Is unable to meet project schedule. Will result in cost savings of

Is unsuitable for the designated application. $ to the Project

Cannot interface with adjacent materials. Is for supplier’s convenience

Is not compatible with adjacent materials. Is for subcontractor’s convenience

Cannot provide the specified warranty. Other:

Cannot be constructed as indicated

Cannot be obtained due to one or more of the following:

Strike Bankruptcy of Manufacturer or Supplier

Lockout Similar occurrence

3. SUPPORTING DATA

Drawings, specifications, product data, performance data, test data, and any other necessary information to facilitate review of the Substitution Request is attached.

Sample is attached. Sample will be sent if requested.

4. QUALITY COMPARISON

Provide all necessary side-by-side comparative data as required to facilitate review of Substitution Request:

SUBSTITUTION REQUEST FORM 012500A - 2

SPECIFIED PRODUCT PROPOSED PRODUCT

Manufacturer:

Name / Brand:

Catalog No.:

Vendor:

Variations:

Additional Information for Proposed Project as follows:

Local Distributor or Supplier:

Maintenance Service Available: Yes No

Spare Parts Source:

Warranty: Yes No Years

5. PREVIOUS INSTALLATIONS

Identification of at least two (2) similar projects on which proposed substitution was used:

PROJECT #1:

Project:

Address:

Engineer:

Owner:

Date Installed:

PROJECT #2:

Project:

Address:

Engineer:

Owner:

Date Installed:

SUBSTITUTION REQUEST FORM 012500A - 3

6. EFFECT OF SUBSTITUTION

Proposed substitution affects other work or trades: No Yes (if yes, explain)

Proposed substitution requires dimensional revisions or redesign of architectural, structural, M-E-P, life safety, or other work: No Yes (if yes, attach data explaining revisions)

7. STATEMENT OF CONFORMANCE TO CONTRACT REQUIREMENTS

Contractor and Subcontractor have investigated the proposed substitution and hereby represent that:

A. They have personally investigated the proposed substitution and believe that it is equal to or superior in all respects to specified product, except as stated above;

B. The proposed substitution is in compliance with applicable codes and ordinances;

C. The proposed substitution will provide same warranty as specified for specified product;

D. They will coordinate the incorporation of the proposed substitution into the Work, and will include modifications to the Work as required to fully integrate the substitution;

E. They have included complete cost data and implications of the substitution (attached);

F. They will pay any redesign fees incurred by the Engineer or any of the Engineer’s consultants, and any special inspection costs incurred by the Owner, caused by the use of this product;

G. They waive all future claims for added cost or time to the Contract related to the substitution, or that become known after substitution is accepted.

H. The Engineer’s approval, if granted, will be based upon reliance upon data submitted and the opinion, knowledge, information, and belief of the Engineer at the time decision is rendered and Addendum is issued; and that Engineer’s approval therefore is interim in nature and subject to reevaluation and reconsideration as additional data, materials, workmanship, and coordination with other work are observed and reviewed.

(Name of Contractor)

Date: By

Subcontractor:

(Name of Subcontractor)

Date: By:

Note: Unresponsive or incomplete requests will be rejected and returned without review.

8. ENGINEER’S REVIEW AND ACTION

Substitution is accepted.

Substitution is accepted, with the following comments:

Resubmit Substitution Request:

Provide more information in the following areas:

SUBSTITUTION REQUEST FORM 012500A - 4

Provide proposal indicating amount of savings / credit to Owner

Bidding Contractor shall sign Bidder's Statement of Conformance

Bidding Subcontractor shall sign Bidder's Statement of Conformance

Substitution is not accepted:

Substitution Request received directly from subcontractor or supplier.

Substitution Request not submitted in accordance with requirements.

Substitution Request Form is not properly executed.

Substitution Request does not indicate what item is being proposed.

Insufficient information submitted to facilitate proper evaluation.

Proposed product does not appear to comply with specified requirements.

Proposed product will require substantial revisions to Contract Documents.

By:

Date:

Engineer has relied upon the information provided by the Contractor, and makes no claim as to the accuracy, completeness, or validity of such information. If an accepted substitution is later found to be not in compliance with the Contract Documents, Contractor shall provide the specified product.

9. OWNER’S REVIEW AND ACTION

Substitution is accepted; Architect to prepare Change Order.

Substitution is not accepted.

By:

Date:

(Owner’s Representative)

END OF SECTION 012500A

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

Supplementary Conditions and other Division 01 Specification Sections, apply to this section.

A. This section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections: The following sections contain requirements that relate to this section:

1. Division 01 Section 012500 Substitution Procedures for administrative procedures for handling requests for substitutions made after award of the Contract.

2. Division 01 Section 012900 Payment Procedures for administrative procedures governing applications for payment.

3. Division 01 Section 013300 Submittals for requirements for the Contractor’s Construction Schedule.

1.3 MINOR CHANGES IN THE WORK

A. Supplemental instructions authorizing minor changes in the work, not involving an adjustment to the Contract Sum or Contract Time, will be issued by the Project Manager.

B. Architect/Engineer will issue supplemental instructions authorizing Minor

Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document "Architect's Supplemental Instructions"

(ASI).

1.4 CHANGE ORDER PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect/Engineer will issue a detailed description of proposed changes in the work that will require adjustment to the Contract Sum or Contract Time will be issued by the Project Manager, with a detailed description of the proposed change and supplemental or revised Drawings and Specifications, if necessary.

1. Proposal requests issued by the Architect/Engineer are for information only. Do not consider them instruction either to stop work in progress, or to execute the proposed change.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

2. Unless otherwise indicated in the proposal request, within 5 days of receipt of the proposal request, submit to the Project Manager from the Owner's review, an estimate of cost necessary to execute the proposed change.

a. Include a list of quantities of products to be purchased and unit costs, along with the total amount of purchases to be made.

Where requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include a statement indicating the effect the proposed change in the work will have on the Contract Time. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

d. Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amount. Include costs of labor and supervision directly attributable to the change.

B. Contractor-Initiated Change Order Proposal Requests: When latent or other unforeseen conditions in mutual accord with the Owner Representatives findings require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Architect/Engineer.

1. Include a statement outlining the reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of to be purchased and unit costs along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5 Comply with requirements in Section 012500 “Substitution Procedures” -if the proposed change in the work requires that substitution of one product or system for a product or system not specified.

6 Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amounts.7. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

C. Proposal Request Form: Project Manager will transfer the information to the appropriate forms for approval. Use AIA Document G 709 for Change Order Proposal Requests.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

D. Proposal Request Form: Use forms provided by the Owner for Change Order

Proposals.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: When the Owner and Contractor are not in total agreement on the terms of a Change Order Proposal Request, the Project Manager may issue a Construction Change Directive instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive will contain a complete description of the change in the Work and designate the method to be followed to determine change in the Contract Sum or Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.6 CHANGE ORDER PROCEDURES

A. Upon the Owner's approval of a Change Order Proposal Request, the Project

Manager will issue a Change Order for signatures of the Owner and Contractor on County's Change Order form, as provided in the Conditions of the Contract.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 012600

CONTRACT MODIFICATION PROCEDURES 012600 - 4

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART I - GENERAL

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and procedural requirements governing the Contractor’s Applications for Payment.

B. The Contractor’s Construction Schedule and Submittal Schedule are included in

Section 013300 – “SUBMITTAL PROCEDURES”.

1.3 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor’s Construction Schedule.

1. Submit the Schedule of Values to the Owner at the earliest feasible date, but in no case later than Preconstruction Meeting.

2. Sub-Schedules: Where the Work is separated into phases that require separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual Table of Contents as a guide to establish the format for the Schedule of Values.

1. Identification: Include the following project identification on the Schedule of Values:

a. Project name and location.

b. Name of the Architect/Engineer

c. Project Number

d. Contractor’s name and address

e. Date of submittal

2. Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name

b. Related Specification Section

c. Change Orders (numbers) that have affected value

d. Dollar Value

e. Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent

PAYMENT PROCEDURES 012900 - 2

3. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports.

Break principal subcontract amounts down into several line items:

a. A value will be given for at least every major specification section (subsections can logically be grouped together).

b. A single material subcontractor will not be required to be broken down into labor and material unless it is anticipated the materials will be stored and invoiced prior to installation.

c. All multiple item subcontracts or work items (i.e. mechanical, electrical items, etc.) will be shown broken down at least in labor and material (all taxes, burden and overhead and profit included).

d. Mobilization (move-on, bond, insurance, temporary office and sanitary service installation) shall not exceed 5% of contract price.

e. For multi-story work all items broken down per floor.

f. HVAC: Typically shown per specification section, labor and material, per floor.

g. Electrical: same as HVAC.

h. Logical grouping of specification subsections are permitted.

4. Round amounts off the nearest whole dollar, the total shall equal the Contract Sum.

5. For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Margins of Cost: Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

a. At the Contractor’s option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the Schedule of Values or distributed as general overhead expense.

7. Schedule Updating: Update and resubmit the Schedule of Values when Change Orders or Construction Change Directives result in a change in the contract sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as reviewed by the Owner’s representative and paid for by the Owner.

1. The initial Application for Payment, the Application for Payment at time of Substantial Completion, and the Final Application for Payment involve additional requirements. See items G, I, J and K of this section.

PAYMENT PROCEDURES 012900 - 3

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use the County’s most updated form as the form for Application for Payment. Form given at the Preconstruction Conference. The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each application for Payment is one month, ending on the last day of the month.

D. Payment Application Times: Progress payments shall be submitted to

Architect/Engineer on the 5th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Payment Application Forms: Use AIA Document G702 and AIA Document G703

Continuation Sheets as form for Applications for Payment.

F. Application Preparation: Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Owner. Incomplete applications will be returned without action.

1. Entries shall match data on the Schedule of Values and Contractor’s

Construction Schedule. Use updated schedules if revisions have been made.

2. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

G. Transmittal: Submit four (4) original executed copies of each Application for

Payment to the Project Manager by means ensuring receipt within 24 hours; one copy shall be complete, including waivers of lien and similar attachments, when required.

1. Transmit each copy with a transmittal form listing attachments, and recording appropriate information related to the application in a…