Y25-900-RC_Sign_in_Sheet.pdf

This is a sign-in sheet for a pre-bid meeting related to Orange County, Florida's procurement for the Female Detention Center Two Cell Renovations and Complete Domestic Water Piping Replacement project (Y25-790-RC). The project involves comprehensive renovation of two isolation cell units and complete replacement of the domestic water piping distribution system at the Female Detention Center located at 400 E South Street in Orlando. The work includes replacing domestic water lines with Schedule 80 CPVC piping, installing new valves, maintaining existing I-Con electronic plumbing control systems, and enclosing all new piping in inmate areas with 16-gauge stainless steel chases. A non-mandatory pre-bid meeting and site visit were scheduled for July 30, 2025, at 1:00 pm. Sealed bids were accepted through the OpenGov e-Procurement Platform with multiple submission deadlines: August 26, 2025 at 4:00 pm EST, October 21, 2025 at 4:00 pm EST, and December 18, 2025 at 4:00 pm EST. The mandatory question submission deadline was Monday, August 11, 2025 at 5:00 pm EST. Contract performance requires substantial completion within 335 consecutive calendar days and final completion within 365 consecutive calendar days from the Notice to Proceed date.

The estimated project budget is $4,100,000.00, with contract award going to the lowest responsive and responsible bidder. Payment terms follow Florida's Local Government Prompt Payment Act with 5% retainage on progress payments, potentially reduced after 50% project completion. Bidders must comply with the Florida Building Code (8th Edition 2023), provide E-Verify compliance documentation, maintain drug-free workplace certification, and submit references, professional licenses, and workforce demographics. The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must demonstrate technical expertise in corrections facility infrastructure upgrades with emphasis on plumbing systems, security infrastructure, and minimal operational disruption while maintaining facility operations throughout the renovation process.