Y24-801_Pre-Proposal_PPT.pdf

PREBID MEETING

ORANGE COUNTY | FLORIDA

Y24-801; Design Services For Chase Road Bridge Replacement Over Lake Butler And Lake Louise Canal

November 28, 2023 10:00 AM

OVERVIEW

PURPOSE OF THE PRE-PROPOSAL MEETING:

Discussion of RFP Provisions/Requirements

Review M/WBE Provisions

Overview of the Project Scope

No interpretation of the meaning of plans, specifications, or other Contract documents will be made to verbally to any Proposer.

All questions must be submitted in writing to Gian Otero.

PROCUREMENT DISCUSSION

All Documents are available for download on the Open Gov Procurement website.

“Blackout Period” is in effect; all bid communication is limited to Gian Otero, email: Gian.Otero@ocfl.net

The lobbying blackout period begins when the solicitation is issued and will conclude when the Orange County Board of County Commissioners approves the contract for award.

For M/WBE related questions, please email Angela Brown Angela.Brown@ocfl.net with Business Development.

mailto:Angela.Brown@ocfl.net

PROCUREMENT DISCUSSION

Please be aware of County Ordinance changes as it relates to County’s MWBE

Provision

Effective August 11, 2020, the Board of County Commissioners approved a change to the M/WBE Ordinance, removing the sliding scale from all construction formal solicitation opportunities. All bidders, for construction and professional services formal solicitations, are required to successfully demonstrate Good Faith Effort, or they shall be deemed non-responsive by the Procurement Manager.

Proposals will be submitted electronically on the Open Gov Procurement website. No in person submittals will be accepted for this RFP.

Proposals are due December 19, 2023 no later than 4:00 P.M. – LATE proposals will NOT be accepted.

PROCUREMENT DISCUSSION CONTINUE..

Submit only forms included in the RFP.

Follow the instructions given on the forms and submit all required forms. Use only the allowed number of pages. Forms may be reproduced on proposers’ software, but they must match the County forms. Please ensure all forms submitted have the RFP number (Y24-801-GO) on them.

Instructions on Form D (Similar Projects – Project Manager), Form E (Similar Projects – Project Engineer), Form F (Skills and Experience of the Project Team), and Form H (Project Scope, Approach and Understanding). Failure to follow the instructions may have a negative impact on the scoring of the proposal.

Do not include pictures, drawings, graphs, dividers, or table of contents.

Question deadline December 4, 2023.

Questions asked and addressed today need to be submitted in writing so an addendum containing the official answers can be issued to for all potential Proposers to view.

The recommended award will be posted on the County Website http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp for review by interested parties and will remain posted for a period of five full business days.

When you review the draft contract included in the RFP, you are required to note any exceptions you have to the language in writing with your proposal.

Review Article VIII of the draft contract for all required insurance coverage.

Joint ventures must complete form K and submit either proof of incorporation as a joint venture, or copy of formal, written contract between all JV partners.

List all proposed sub-consultants anticipated to be used on Form B, with reasonable percentage of work to be performed by each sub-consultant.

http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp

After the procurement Committee completes its evaluation, the evaluation results and the short-listed firms will be posted at the Public Notice Board here at the Procurement Division and at the Orange County website.

http://www.orangecountyfl.net/VendorServices.aspx

Volume of Work: Proposers are cautioned that they are responsible for confirming the accuracy of their volume of work data prior to the time and date set for receipt of proposals. You may view Volume of Work on Orange County’s website: www.orangecountyfl.net.

http://www.orangecountyfl.net/VendorServices.aspx http://www.orangecountyfl.net/

The Project Manager and the Project Engineer may be the same individual currently employed by the Prime Consultant. The Project Manager and the Project Engineer both shall be a professional engineer registered in the State of Florida.

Forms D1 through D3 and E1 through E3 shall be submitted regardless if the proposer is the using the same individual to qualify for the Project Manager and Project Engineer.

Reference Checks will be performed. Ensure those individuals you list as a reference for each similar project will be available after the date proposals are due December 19, 2023.

"Similar Projects“: Proposer shall submit three (3) similar projects for the Project Manager and three (3) similar projects for the Project Engineer:

A road project for which design and permitting has been successfully completed within the 15 years immediately preceding the due date of proposals in response to this RFP, and containing the following elements. Limited Access (LA) and Resurfacing, Restoration and Rehabilitation (RRR) projects will not be considered.

Please refer to item 38 Similar Projects

Failure to meet these requirements will result in the project not being considered as a “Similar Project” and receiving a score of zero for that project.

BUSINESS DEVELOPMENT DISCUSSION

Discussion & Notes