Y23-794_Specifications.pdf

Orange County Convention Center West Smoke Control Doors Electrical Modifications

Technical Specifications 100% Construction Documents Orange County

22 November 2022

Atkins

482 South Keller Rd.

Orlando, FL 32810

Phone: (407) 647-7275 / Fax: (407) 740-8958

OCCC West Smoke Control Doors Electrical Mods 100% Construction Documents

Atkins N.A. Project: 100080139 November 22, 2022

TABLE OF CONTENTS Page 1

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

DOCUMENT 000107 – PROFESSIONAL SEALS

DOCUMENT 000115 – LIST OF DRAWING SHEETS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 1100 – SUMMARY OF WORK

SECTION 01 2500 – SUBSTITUTION PROCEDURES

SECTION 01 2900 – PAYMENT PROCEDURES

SECTION 01 3100 – PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3119 – PROJECT MEETINGS

SECTION 01 3200 – CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 3233 – PHOTOGRAPHIC DOCUMENTATION

SECTION 01 3300 – SUBMITTAL PROCEDURES

SECTION 01 4000 – QUALITY REQUIREMENTS

SECTION 01 4200 – REFERENCES

SECTION 01 6000 – PRODUCT REQUIREMENTS

SECTION 01 7329 – CUTTING AND PATCHING

SECTION 01 7419 – CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 01 7700 – CLOSEOUT PROCEDURES

SECTION 01 7800 – WARRANTIES AND BONDS

SECTION 01 7839 – PROJECT RECORD DOCUMENTS

DIVISION 02 – EXISTING CONDITIONS

SECTION 02 4119 – SELECTIVE DEMOLITION

DIVISIONS 03 THROUGH 25 – NOT USED

TABLE OF CONTENTS Page 2

DIVISION 26 – ELECTRICAL

SECTION 26 0519 – LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 26 0523 – CONTROL-VOLTAGE ELECTRICAL POWER CABLES

SECTION 26 0526 – GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

SECTION 26 0533 – RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

SECTION 26 0544 – SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

SECTION 26 0553 – IDENTIFICATION FOR ELECTRICAL SYSTEMS

DIVISIONS 27 THROUGH 49 – NOT USED

PROFESSIONAL SEALS 000107 - 1

DOCUMENT 000107 – PROFESSIONAL SEALS

1.1 DESIGN PROFESSIONALS OF RECORD

A. Electrical Engineer:

1. Simon Echeverry, PE

2. FL PE# 75040

3. Responsible for Divisions 01, 02, and 26

END OF DOCUMENT 000107

DIGITAL SIGNATURE AND

SEAL WILL BE APPLIED IN

PERMIT SET

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 00 01 15 – LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. G-000 – COVER SHEET

2. E-001 – ELECTRICAL SYMBOL LEGEND AND GENERAL NOTES

3. ED-111 – LEVEL 1 - PARTIAL POWER PLAN - DEMOLITION

4. ED-211 – LEVEL 2 - PARTIAL POWER PLAN - DEMOLITION

5. EP-110 – LEVEL 1 - OVERALL POWER PLAN

6. EP-111 – LEVEL 1 - PARTIAL POWER PLAN

7. EP-112 – LEVEL 1 - ENLARGED POWER PLAN

8. EP-113 – LEVEL 1 - ENLARGED POWER PLAN

9. EP-114 – LEVEL 2 - PARTIAL POWER PLAN – WEST A&B LOBBY

10. EP-210 – LEVEL 2 - OVERALL POWER PLAN

11. EP-211 – LEVEL 2 - PARTIAL POWER PLAN

12. EP-212 – LEVEL 2 - ENLARGED POWER PLAN

13. EP-213 – LEVEL 2 - ENLARGED POWER PLAN

14. E-701 – WIRING DIAGRAM & POWER SUPPLY SCHEDULE

15. E-702 – WIRING DIAGRAM

END OF DOCUMENT 00 01 15

SUMMARY OF WORK 011100 - 1

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property Owner and/or an officially appointed County Representative.

1.2 PROJECT INFORMATION

A. Project Identification:

1. Project Name: Orange County Convention Center West Smoke Control Doors Electrical Modifications

1.3 SCOPE OF WORK

A. Summary of Work:

1. Modify electrical power and controls associated with specific smoke control doors as indicated in project construction documents.

1.4 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

Schedule of Values

Construction Schedule

Phasing/Sequence of Work Plan

Submittal Schedule

Emergency Telephone List including subcontractors and suppliers

D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

F. The contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The contractor is responsible for placing the furniture and/or equipment back in its original location. The contractor is responsible for any damages to

SUMMARY OF WORK 011100 - 2

furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

G. The contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction.

Any false security alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

H. The contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner. One CD copy of digital pictures or video of the existing site conditions shall be submitted to the Owner.

I. The contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order.

J. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

K. The contractor shall update the construction schedule weekly and submit it to the Owner’s Project Manager for review.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Lump sum construction contract

1.6 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site. The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.7 WORK SEQUENCE

A. The facility shall remain occupied and operational while work is in progress. Contractor shall coordinate with Owner to develop a phasing/sequence of work plan with the intent of minimizing installation time. All work shall be fully coordinated in writing with Orange County Project Manager prior to commencement of work. Work performed after normal business hours shall be done provided the area where work is done is fully operational and back in original condition prior to beginning of the next business day.

B. The contractor may work on the weekends at his or her discretion with prior written approval from Orange County Project Manager. Weekend work shall not be an additional cost to the Owner. The contractor will coordinate with the Orange County Project Manager for access to the building on weekends and after hours work.

1.8 CONTRACTOR USE OF PREMISES

SUMMARY OF WORK 011100 - 3

A. General: During the construction period, the Contractor shall have limited use of the Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Project Manager.

1. Confine operations to areas within Contract limits indicated on the Drawings. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways, loading areas, and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

4. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

5. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

a. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

b. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

c. Unless otherwise directed by the Owner, work shall be scheduled as Night Shift between the hours of 8PM and 6AM each day.

6. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

a. Notify Owner not less than two days in advance of proposed utility interruptions.

b. Obtain Owner's written permission before proceeding with utility interruptions.

7. Provide protection and safekeeping of material and equipment stored on premises.

8. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

9. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

SUMMARY OF WORK 011100 - 4

a. Orange County Safety and Health Manual http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthMan ual.aspx#.Wql6OU2oupo

10. Contractor to require all employees and subcontractors to wear non-objectionable clothing;

prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

11. Contractor employees and subcontractors shall not fraternize with County employees or the general public during the entire construction period.

12. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

13. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to:

Cigars, cigarettes, pipes, chewing tobacco and snuff. Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies.

14. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period.

Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

15. Contractor shall coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

16. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.9 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. A Level 1 (5 years) Background Check for the contractor’s staff must be approved by Orange County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work.

1. For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT**.

2. The County will inform the contractor of their Background Check results.

3. Upon Background Check approval the contractor’s staff shall arrange an appointment with the County staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the contractor) and a State of Florida ID or Drivers License will be required.

http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthManual.aspx#.Wql6OU2oupo http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthManual.aspx#.Wql6OU2oupo http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthManual.aspx#.Wql6OU2oupo

SUMMARY OF WORK 011100 - 5

C. Contractor’s employees will not be allowed in Orange County facilities without completed and approved background investigations.

1.10 OWNER OCCUPANCY

A. Owner Occupancy: The Owner will be occupying the building during construction. Normal occupancy hours are 7:00 a.m. to 6:00 p.m. Monday through Friday, however this may vary with show activity.

1. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

2. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

3. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational. Required inspections and tests shall have been successfully completed.

Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.11 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.12 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc.

shall be placed and maintained at the project site by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.13 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the

Work of all Sections in the Specifications.

PART 2 - PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS

SUMMARY OF WORK 011100 - 6

REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 01 25 00 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made during bidding and after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under Section “Submittal Procedures”.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract Specifications. Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. The basis of design shall establish the minimum standard of quality.

2. Any substitution requested made after contract award will not be considered.

1.4 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within thirty (30) days after contract award. As long as this time allowance will not impact the construction schedule.

1. Submit three (3) copies of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for Change Order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section number and Drawing numbers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Product Data, including Drawings, and descriptions of products, fabrication and installation procedures.

d. Samples, where applicable or requested.

e A detailed comparison of significant qualities of the proposed substitution

SUBSTITUTION PROCEDURES 012500 - 2

with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate Contractors that will become necessary to accommodate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the Contract Sum.

i. Certificates and qualification data, where applicable or requested.

Certification by the Contractor that the Substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for Project.

m. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract Sum.

o. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

p. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer’s Action: Within two weeks of receipt of the request for substitution, the Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional information or documentation, whichever is later, the Engineer will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name. Decision on the use of a product substitution or its rejection by the Engineer is considered final. Acceptance will be in the form of a Change Order.

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within 10 days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of

SUBSTITUTION PROCEDURES 012500 - 3

proposed substitution within 5 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the Engineer when one or more of the following conditions are satisfied, as determined by the Engineer; otherwise request will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the

Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly.

5. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for redesign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

9. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Product Data or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

SUBSTITUTION PROCEDURES 012500 - 4

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent.

All costs associated with the substitution will be paid by the Contractor regardless of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

END OF SECTION 01 25 00

PAYMENT PROCEDURES 012900-1

SECTION 01 29 00 – PAYMENT PROCEDURES

PART I - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements governing the Contractor’s Applications for Payment.

B. The Contractor’s Construction Schedule and Submittal Schedule are included in Section 01

33 00 – “SUBMITTAL PROCEDURES”.

1.3 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor’s Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule, and Contractor's Construction Schedule.

2. Submit the Schedule of Values to the Owner at the earliest feasible date, but in no case later than Preconstruction Meeting. Submit the Schedule of Values to Architect 10 days after receipt of Notice to Proceed.

3. Sub-Schedules: Where the Work is separated into phases that require separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual Table of Contents as a guide to establish the format for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following project identification on the Schedule of Values:

a. Project name and location.

b. Name of the Engineer/Architect

c. Architect’s Project Number

d. Contractor’s name and address

e. Date of submittal

2. Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name

b. Related Specification Section

c. Change Orders (numbers) that have affected value

d. Dollar Value

e. Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent

3. Submit AIA Document G703 Continuation Sheets

PAYMENT PROCEDURES 012900-2

4. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents. Break principal subcontract amounts down into several line items:

a. A value will be given for at least every major specification section (subsections can logically be grouped together).

b. A single material subcontractor will not be required to be broken down into labor and material unless it is anticipated the materials will be stored and invoiced prior to installation.

c. All multiple item subcontracts or work items (i.e. mechanical, electrical items, etc.) will be shown broken down at least in labor and material (all taxes, burden and overhead and profit included).

d. Mobilization (move-on, bond, insurance, temporary office and sanitary service installation) shall not exceed 2 1/2% of contract price.

e. For multi-story work all items broken down per floor.

f. HVAC: Typically shown per specification section, labor and material, per floor.

g. Electrical: same as HVAC.

h. Logical grouping of specification subsections are permitted.

5. Round amounts off the nearest whole dollar, the total shall equal the Contract Sum.

6. For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Margins of Cost: Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

a. At the Contractor’s option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the Schedule of Values or distributed as general overhead expense.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the contract sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments ascertified by the Owner’s representative and paid for by the Owner.

1. The initial Application for Payment, the Application for Payment at time of Substantial Completion, and the Final Application for Payment involve additional requirements. See items G, I, J and K of this section.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

PAYMENT PROCEDURES 012900-3

C. Payment Application Forms: Use the County’s most updated form as the form for Application for Payment. Form given at the Preconstruction Conference. The date for each progress payment is indicated in the Agreement between Owner and Contractor.

The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Times: Progress payments shall be submitted to Architect on the 5th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

F. Application Preparation: Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Owner.

Architect will return incomplete applications will be returned without action.

1. Entries shall match data on the Schedule of Values and Contractor’s Construction Schedule. Use updated schedules if revisions have been made.

2. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

G. Transmittal: Submit four (3) original executed copies of each Application for Payment to the Project Manager/Architect by method ensuring receipt within 24 hours; one copy shall be complete, including waivers of lien and similar attachments, when required.

1. Transmit each copy with a transmittal form listing attachments, and recording appropriate information related to the application in a manner acceptable to the Project Manager.

H. Waivers of Mechanics Lien: With each Application for Payment submit waivers of mechanics liens (lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.) from subcontractors of sub-subcontractors and suppliers for the construction period covered by the previous application.

1. Submit partial waivers on each item for the amount requested, prior to deduction for retainage on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. The Owner reserves the right to designate which entities involved in the work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

5. List all Subcontractor’s start and finish dates to substantiate any Notice to Owner received by the Project Manager.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of the first Application for Payment include the following:

1. List of principal subcontractors

2. List of principal suppliers and fabricators

3. Schedule of Values

4. Approved Contractor’s Construction Schedule (preliminary if not final)

5. Schedule of principal products

6. Schedule of unit prices (if applicable)

7. Submittal schedule (preliminary if not final)

8. List of Contractor’s staff assignments

9. List of Contractor’s principal consultants

10. Copies of building permits for trades requiring separate permits

PAYMENT PROCEDURES 012900-4

11. Copies of authorizations and licenses from governing authorities for performance of the Work

12. Initial progress report

13. Report of Pre-construction Meeting

14. Initial settlement survey and damage report, (if required)

15. Listing of all long lead procurement items monthly applications for payment will be accompanied with updated schedule and review of as-built drawings

16. Certificates of insurance and insurance policies.

H. Interim Application for Payment: Payment will be processed once a month. No applications will be processed without receipt of previous month’s waiver of lien described in subsection F above. Payment for item will be based on percentage completed as determined and approved by the County Project Manager or invoice for stored materials. Retainage (5%) will be held for all interim applications.

I. Application for Payment at Substantial Completion: Following issuance of the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. Application shall also include all items listed in Part H. above.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Administrative actions and submittals that shall proceed or coincide with Substantial Completion Payment. Substantial Completion as defined per General Conditions Section “F” application include:

1. Occupancy permits and similar approvals

2. Warranties (guarantees and maintenance agreements that span a minimum of one year)

3. Test/adjust/balance records

4. Maintenance instructions

5. Start-up performance reports

6. Change-over information related to Owner’s occupancy, use, operation and maintenance

7. Final cleaning

8. Application for reduction of retainage, and consent of surety

9. List of incomplete Work, recognized as exceptions to Project Manager’s

Certificate of Substantial Completion

K. Final Payment Application: Administrative actions and submittals which must precede or coincide with submittal of the final payment. Application for Payment includes the following:

1. Completion of Project Close-Out requirements

2. Completion of items specified for completion after Substantial Completion

3. Assurance that unsettled claims will be settled Evidence that claims have been settled.

4. Assurance that all work has been completed and accepted. All customer punchlist items shall be completed prior to approval of final payment.

5. Insurance certificates for products and completed operations where required, and proof that taxes, fees and similar obligations have been paid

6. Removal of temporary facilities and services

7. Removal of surplus materials, rubbish and similar elements

8. Change of door locks to Owner’s access

PAYMENT PROCEDURES 012900-5

9. Submission of all close-out documents. Refer to Section 01 77 00.

10. Updated final statement, accounting for final changes to the Contract Sum.

11. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

12. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

13. AIA Document G707, "Consent of Surety to Final Payment."

14. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

15. Final, liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and supervisory requirements necessary for project coordination including, but not necessarily limited to:

1. Coordination Drawings

2. Administrative and supervisory personnel

3. General installation provisions

4. Cleaning and protection

5. Project Meetings

6. Requests for Interpretation (RFIs).

B. Progress meetings, coordination meetings and Pre-installation conferences are included in Section 01 31 19 “Project Meetings”.

C. Requirements for the Contractor’s Construction Schedule are included in Section 01 33 00 “Submittal Procedures”.

D. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.3 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.4 COORDINATION

A. Coordination: Coordinate construction activities included under various Sections of these Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different Sections of the Specification that are dependent upon each other for proper installation, connection, and operation.

1. Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

2. Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required: notices, reports, and attendance at meetings.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

1. Prepare similar memoranda for the Owner and separate Contractors where coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Schedules: Contractor's Construction Schedule & Schedule of Values,

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals

4. Progress meetings

5. Pre-installation conferences

6. Project close-out activities.

7. Startup and adjustment of systems

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment (if any) involved in performance of, but not actually incorporated in, the Work.

E. Lack of coordination as specified in this and other sections of the contract documents are in grounds for assessment of back charges and/or termination in order to remediate the situation.

1.5 SUBMITTALS

A. Coordination Drawings: Prepare and submit coordination Drawings where close and careful coordination is required for installation of products and materials fabricated off-site by separate entities, and where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the interrelationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Comply with requirements contained in Section “Submittals”.

4. Content: Project-specific information, drawn accurately to scale. Do not base

Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

5. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

6. Number of Copies: Submit five (5) copies of each submittal. Architect and Consultants will each retain one copy.

7. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections. B. Staff Names: At the Preconstruction Conference submit a list of the Contractor’s principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers.

8. Post copies of the list in the project meeting room, the temporary field office, and each temporary telephone.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 GENERAL INSTALLATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Manufacturer’s Instructions: Comply with manufacturer’s installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

C. Inspect materials or equipment immediately upon delivery and again prior to installation.

Reject damaged and defective items.

D. Provide attachment and connection devices and methods necessary for securing work.

Secure work true to line and level. Allow for expansion and building movement.

E. Visual Effects: Provide uniform joint widths in exposed work. Arrange joints in exposed work to obtain the best visual effect. Refer questionable choices to Project Manager for final decision.

F. Recheck measurements and dimensions, before starting each installation.

G. Install each component during weather conditions and Project status that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

H. Coordinate temporary enclosures with required inspections and tests, to minimize the necessity of uncovering completed construction for that purpose.

I. Mounting Heights: Where mounting heights are not indicated, install individual components at standard mounting heights recognized within the industry for the particular application indicated. Refer questionable mounting height decisions to the Project Manager for final decision.

3.2 CLEANING AND PROTECTION

A. During handling and installation, clean and protect construction in progress and adjoining materials in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion.

B. Clean and maintain completed construction as directed by the Project Manager and as frequently as necessary to ensure its integrity and safety through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: Supervise construction activities to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where the applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

2. Excessively high or low temperatures

3. Excessively high or low humidity

4. Air contamination or pollution

5. Water

6. Solvents

7. Chemicals

8. Soiling, staining and corrosion

9. Rodent and insect infestation

10. Combustion

11. Destructive testing

12. Misalignment

13. Excessive weathering

14. Unprotected storage

15. Improper shipping or handling

16. Theft

17. Vandalism

END OF SECTION 01 31 00

PROJECT MEETINGS 013119 - 1

SECTION 01 31 19 – PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda.