Y22-605-KS.pdf

Issue Date: March 8, 2022

ORANGE COUNTY FLORIDA

PROCUREMENT DIVISION

REQUEST FOR INFORMATION #Y22-605-KS

SWITCHGEAR EQUIPMENT PREVENTATIVE MAINTENANCE AND REPAIRS

Copies of this Request for Information document may be obtained from the Orange County Procurement Division by emailing Kathy.Saldutti@ocfl.net, or by download at:

https://secure.procurenow.com/portal/orangecountyfl

SUBMISSION DUE DATE:

In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County.

FIRMS ARE STRONGLY ENCOURAGED TO SUBMIT RESPONSES

ELECTRONICALLY.

Electronic submissions may be made through the OpenGov Procurement portal only at:

https://secure.procurenow.com/portal/orangecountyfl

Submissions will be accepted up to 4:00 PM (local time), Thursday, April 7, 2022, via the electronic portal referenced above, or at the Procurement Division, Internal Operations Centre II, 400 E. South Street, 2nd Floor, Orlando, FL 32801.

Submissions delivered via mail or hand delivery shall contain one (1) original, two (2) copies and one (1) electronic copy on a USB Flash Drive.

NOTICE TO RESPONDENTS:

To ensure that your submission is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response. Your point-of-contact for this solicitation is Kathy Saldutti, Contracting Agent at Kathy.Saldutti@ocfl.net.

QUESTIONS:

All questions or concerns regarding this Request for Information shall be submitted by email to Kathy.Saldutti@ocfl.net, no later than 5:00 PM Tuesday, March 22, 2022 to the attention of Kathy Saldutti, Procurement Division, referencing the RFI number.

OVERVIEW:

The Facilities Management Division maintains medium and high voltage switchgear equipment at various locations; as such, Facilities Management requires a vendor with the capability and experience in providing preventative maintenance and repair services. We request the Contractor to provide fully descriptive responses and information related to the general capabilities, and performance maximums for the maintenance and installation of new electrical fixtures and systems that will meet the County's needs.

NO SERVICES ARE PURCHASED BY THIS SOLICITATION.

THIS IS A REQUEST FOR INFORMATION ONLY.

mailto:Kathy.Saldutti@ocfl.net https://secure.procurenow.com/portal/orangecountyfl https://secure.procurenow.com/portal/orangecountyfl mailto:Kathy.Saldutti@ocfl.net

SUBMISSION REQUIREMENTS AND DOCUMENTATION

STATEMENT OF NO-RESPONSE

The Procurement Division is committed to continuously improve its processes and our goal is to receive maximum participation from the vendor community. If your firm chooses not to participate in responding to this solicitation please email Kathy.Saldutti@ocfl.net, referencing the RFI number, and briefly explain why the decision was made to not participate.

SUBMITTAL LABEL:

In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County.

FIRMS ARE STRONGLY ENCOURAGED TO SUBMIT RESPONSES ELECTRONICALLY.

Electronic submissions may be made through the Negometrix platform at:

https://secure.procurenow.com/portal/orangecountyfl

If submitting responses via hard-copy, these shall contain one (1) original, two (2) copies and one (1) electronic copy on a USB Flash Drive. Additionally, hard-copy submittals should use the label below and place on the front of their envelope/package.

Company: _____________________

Contact Name: ___________________

Contact Phone/ Email: _________________

Address: _____________________

CONTACT: Kathy Saldutti, Contracting Agent

RFQ NUMBER: Y22-605-KB

TITLE: SWITCHGEAR EQUIPMENT

PREVENTATIVE MAINTENANCE AND

REPAIRS

RESPONSE DUE DATE: Thursday, April 7, 2022

D ELIVER T O:

ORANGE COUNTY PROCUREMENT DIVISION

INTERNAL OPERATIONS CENTRE II

400 E. SOUTH STREET, 2ND FLOOR

ORLANDO, FL 32801.

https://secure.procurenow.com/portal/orangecountyfl

REQUEST FOR INFORMATION

This Request for Information (RFI) is intended to gauge interest and collect information from firms with capability and experience in providing preventative maintenance and repair services to the County’s medium and high voltage switchgear equipment. Service shall include maintenance and installation of new electrical fixtures and systems at multiple facilities within Orange County that are maintained by the Orange County Facilities Management Department. Primary locations requiring these services include the Orange County Courthouse and the Corrections Department complex.

Please note that while it is acceptable for firms to submit corporate brochures and marketing materials, the County is requesting information and written responses to survey the general capabilities of prospective firms to provide services to the following and related equipment.

Switchgear Equipment List (not limited to)

• Main Switchboards

• Automatic Transfer Switches (ATS)

• Manual Transfer Switch

• Motor Starters

• Motor Control Centers

• Power Circuit Breaker

• Vacuum Breakers

• Protective Relays

• Transformers

Firms responding to this Request for Information are asked to provide complete responses to the following sections:

Section 1 Describe in detail, including related industry and performance standards and technical maximums, all aspects of your firm’s capability to provide services related to:

a. Capabilities of providing preventative maintenance to medium and high voltage switchgear equipment (480 Volt through 15 Kvolts) provided by your company per Switchgear Equipment List above.

b. Capabilities of providing parts/materials and repair services to County’s medium and high voltage switchgear equipment provided by your company.

c. Capabilities of installing new electrical fixtures and systems at multiple facilities provided by your company.

d. Capabilities to provide installation and/or demolition of switchgear equipment per the equipment list above.

e. Capabilities of providing various-sizes back-up generators provided by your company

f. If capable of providing back-up generators, would they be company owned or provided by a rental company.

g. Capabilities of providing service for multiple concurrent projects.

h. Capabilities of providing emergency services within a short response time.

Section 2 The Contractor shall confirm the ability to meet industry safety standards.

Respondents should be aware that due to the nature of use, service maintenance and/or repairs may need to be provided during non-business hours and should also be available in the event of an emergency. The Contractor shall confirm the ability to provide time and material services.

Please note actual customer pricing is not to be provided, only the methodology or structure for how your firm bases its pricing to clients. This is information purposes only.

RESPONSE PACKAGE REQUIREMENTS:

The respondent shall submit the following information for consideration. It is recommended to use the list below as a checklist for your submittal:

[ ] 1. Response Form

(Required)

[ ] 2. Responses to RFI Sections 1, and 2.

(Required)

Provide responses to Sections 1, and 2 on page 4 above.

RESPONSE FORM

THE FOLLOWING SECTION MUST BE COMPLETED BY ALL RESPONDENTS:

Company Name:

(Street No. or P.O. Box Number) (Street Name) (City)

(County) (State) (Zip Code)

Contact Person:

Phone Number:

Email Address:

Type of Organization

____ Sole Proprietorship ____ Partnership ____ Non-Profit

____ Joint Venture ____ Corporation

State of Incorporation: __________________

Principal Place of Business (Florida Statute Chapter 607): ________________________ City/County/State

Orange County Certified Minority (CHECK ONE): ________ YES ________ NO