Y22-1063-RC_-_PART_G_and_H_.pdf

Y22-1063-RC

Part G / Page G-1

PART G

SPECIAL TERMS AND CONDITIONS

The Bidders shall submit with their bids the following copies of documents, information, etc. to address the requirements in set forth in paragraphs A through F herein.

A. Proof in the form of an occupational license or any other incorporation document that demonstrates that the company has been in business a minimum of five (5) years performing similar task as outlined herein.

B. List of personnel and title, to include management, staff, contemplated to perform the work as identified in the bid documents. The Bidder shall include resumes, copies of relevant certifications and training received. Foreman/Journeymen shall have a minimum three (3) years’ experience.

C. A list of equipment and facilities available to do the work. Include a description of the Bidder’s manpower and equipment resources available to service the County's account, including the possibility of multiple concurrent projects with bid response.

D. A complete list of equipment to be dedicated to the contract with applicable vehicle identification numbers. Equipment intended to be used under this contract must be available for inspection at the request of the Facilities Management Division.

E. A complete list of workers who will be dedicated to work under the contract. This list shall include project management, supervisory personnel, list of workers. Emergency contacts shall be highlighted.

If sufficient resources are not available, the Bidder shall prove that they have the ability to obtain those additional resources to be able to provide services as required.

Failure to provide the information required herein may be cause for rejection of the bid.

Y22-1063-RC

Part G / Page G-2

Part H / Page H-1

PART H

SCOPE OF WORK

1. SCOPE OF WORK

Work under this contract consists of providing all labor, materials, services, equipment, maintenance of traffic, permit fees, taxes, tests, mobilization /demobilization, insurance and miscellaneous costs, overhead and profit, that are necessary to remove and dispose of sediment, vegetation, material, and debris from stormwater ponds. Contractor shall be responsible for making repairs to inlet and outlets, slopes and banks, and perform erosion control measures, sodding, pipe jetting and cleaning in designated stormwater ponds. The County will schedule all maintenance work of selected stormwater ponds.

The scope of work covers stormwater management ponds currently maintained by Orange County Facilities Management. Contractor shall be responsible for maintaining the stormwater ponds are provided in Table 1. This listing is subject to change. The Contractor shall confirm the addresses of ponds scheduled for maintenance with the County’s Representative.

2. GENERAL PROVISIONS

A. Contractor shall perform work between the hours of 6 :00 A.M. and 6:00 P.M., Monday through Friday unless otherwise authorized by the County’s Representative.

B. The Contractor shall be solely responsibility for the actions of its employees and subcontractors for the life of the Contract. New employees hired after contract award shall follow the same requirement for the life of the contract.

C. The Contractor shall identify a lead person or supervisor with whom the County’s Representative may interact regarding contract performance. The Contractor shall notify the Facilities Management Contract Administrator at minimum twenty-four (24) hours prior to the replacement of a supervisor or contact person. The name and telephone number of the replacement supervisor or contact person shall be provided at that time.

D. Effective communication with County staff is required to perform services under this Scope of Work. Therefore, Contractor shall ensure supervisors and points of contact are able to read, write, and speak English fluently.

E. All of the services required under this contract shall be performed by the Contractor or under Contractor’s supervision. The Contractor shall ensure that all personnel engaged in performing the services are fully qualified and, if required, authorized, licensed or permitted under state and local law to perform such services.

Part H / Page H-2

Foreman – Oversees the repair and maintenance work of stormwater ponds.

Requires a minimum three (3) years’ experience with operating excavators and related machinery for stormwater ponds maintenance and repairs including, but not limited to, front-end loaders, dozers, graders, excavators and other pieces of heavy equipment. Must be currently licenses and permitted to operate all heavy machinery to be use in contract fulfillment as required by State and County laws. Must be experienced with all types of work required under this contract including but not limited to excavating of sediments, grading, trench work, digging around utilities, pipe fitting, inlet and outlet repairs, and the repair of asphalt and concrete structures. Must be able to make decisions on behalf of the Contractor. Resume must be submitted with bid package.

Laborer – Works under the direction of the Foreman. Assists with the maintenance and repairs of stormwater ponds and related structures. Requires a minimum one (1) year experience performing similar work as detailed in this contract. Must possess current licenses or certifications for machinery if expected to operate machinery in the fulfillment of contract related work.

Resume must be submitted with bid package.

F. The County may request the Contractor to remove any Supervisor and contract personnel that the County considers is not providing services in accordance with the terms and conditions of this contract.

G. The Contractor shall conform to all Federal, State, City, and Orange County standards and regulations during the performance of the contract. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the Contractor. Any person found not in compliance with any laws, statutes, rules or regulations will not be allowed on the work site. Continued violations by a Contractor shall constitute cause for immediate termination of the Contract.

H. Services not performed in accordance to the contents of this contract shall be considered unsatisfactory and unacceptable.

I. There shall be no smoking of any kind on County property at any time. The Contractor shall ensure that all employees and subcontractors adhere to this requirement.

J. In the event of non-performance or unsatisfactory performance by the Contractor, or employees of (including subcontractors), the County's Representative shall have the right to exercise one or a combination of the following options:

1. Notify the Contractor of non-performance/unsatisfactory performance and allow Contractor to correct such item of non-performance/unsatisfactory performance within a twenty-four (24) hour timeframe. Although the

Part H / Page H-3 timeframe for making corrections may occur outside of the Contractor’s normal working hours, the Contractor shall not receive any further compensation.

Part H / Page H-4

2. The Contract Administrator may request the Contractor remove any Supervisor or employee if it is a personnel related issue.

3. Assess liquidated damages in accordance with Article III, Administrative Data.

4. Cancel all or a portion of the delivery order. When a partially completed Delivery Order is cancelled, the Contractor will only be paid for the satisfactory work performed there under.

5. The County reserves the right to correct any item of non-performance/ unsatisfactory performance by any means it deems necessary to ensure the effective operation of the County's facilities. Costs incurred by the County for the correction using County employees shall be deducted from payments owed to the Contractor. If no payment is owed to the Contractor, the Contractor shall reimburse the County for cost incurred within thirty (30) days of notification from the County of total cost incurred.

K. The County's Representative will notify the Procurement Division of the unsatisfactory performance and or deficiencies in service that remain unresolved or reoccurring. The Procurement Division, may after appropriate notice, take necessary actions to address unsatisfactory performance up to and including termination of this contract by default.

3. COORDINATION OF WORK AND RESPONSE TIME

A. All work will be under the supervision of the Facilities Management District’s Representative for the Facilities Management District depending on stormwater pond location.

B. The Contractor shall adhere to the following response times unless mutually agreed between the County and Contractor in writing.

EMERGENCY RESPONSE

In the event that there is an emergency, Contractor shall respond by visiting the worksite within four (4) hours of notification to determine the extent of the required service/repair.

Contractor shall submit quote for all services to be provided within eight (8) hours of arriving at the worksite.

NON-EMERGENCY RESPONSE

Contractor shall respond to request for quotation by visiting the worksite to assess conditions within forty-eight (48) hours or two (2) work days after notification by County Representative.

The Contractor shall provide a detailed written quote within twenty-four (24) hours of visiting worksite or four (4) workdays from proper notification.

Part H / Page H-5

The time of performance for each Delivery Order will be ten (10) calendar days from delivery order date unless otherwise negotiated between the County and the Contractor and documented on the Delivery Order; all timeframe for work completion shall be provided in the number of calendar days, documented on quotes provided by the Contractor and included on each Delivery Order. Contractor’s failure to adhere to these time frames may result in adverse actions by the County.

C. The Contractor shall submit to the County’s Representative the following reports for approval prior to commencing work under each individual delivery order:

a. Maintenance of Traffic Plan with approved MOT Permit (if applicable)

b. Schedule of Work according to the number of days quoted.

D. Multiple Concurrent Projects: The multiple concurrent project capability is considered a minimum requirement in the consideration of award of a contract for this solicitation. At any given time during the contract term, the Contractor shall have adequate resources to perform more than one Orange County project at the same time.

E. A Delivery Order will be issued for each project. The Delivery Order will contain a Start Date and Completion Date that will be mutually agreed to between the County and the Contractor prior to project start date. Specialty equipment and any work covered under “Additional Work and Repairs”, Part D-Lot B of the schedule shall be approved prior to use and noted on Delivery Order. Contractors shall not begin any work under this contract without a delivery order.

F. Change Orders: Additional work, labor, and specialty equipment shall be approved prior to use and issued on County Change Order per ARTICLE 11 -

CHANGES IN THE WORK.

G. The County's Service Coordinator will be entitled at all times to be advised, at his/ her request, as to the status and details of the work being completed by the Contractor in a format he/she requires. The Contractor shall maintain coordination with the County's Representative at all times. Either party may request and be granted a conference upon request in a timely manner during the performance of a delivery order. Upon the County’s request, the Contractor shall inform the County's Representative daily as to the locations to be worked and the areas completed the previous day.

Part H / Page H-6

H. It is the Contractor's responsibility to visit the worksites prior to starting operations on any assigned project to ascertain site conditions. The Contractor shall submit the following information for each project:

• Quote detailing the project requirements

• Breakdown of work to be completed per the line items on Part D.

I. Project schedule and action plan with time frame in the number of calendar days for project completion. The Contractor shall consult with the County's Representative prior to any schedule variance. The notification shall occur no later than the day before the day of the scheduled variance and requires County approval and acceptance.

J. The Contractor shall coordinate with the County’s Representative to verify work has been completed in accordance with this Scope of Work.

4. CONTRACTOR USE OF PREMISES

A. The selected use of public roads and streets by the Contractor shall cause minimum inconvenience to the public and must be approved by the County’s Representative. The access point for the ponds will be agreed upon between County’s Representative and Contractor. Maintenance of Traffic (M.O.T.) shall be in accordance with the 2015 Florida Department of Transportation “Roadway and Traffic Design Standards” or latest version.

B. The project shall be fenced off from public access during non-working hours using temporary fencing. No open areas shall be left open during Holidays of Holiday weekends. When pedestrian traffic is impeded by work operations;

barricades, restrictive tape, or other restraints shall be used to keep pedestrians from the work site.

C. The Contractor shall not be held responsible for the removal and installation of existing fencing around stormwater ponds. However, Contractor shall coordinate with the County’s Representative to determine the extent and timing of the removal.

D. The Contractor shall immediately notify the County’s Representative of any vehicular or pedestrian safety or efficiency problems incurred as a result of each delivery order.

E. The Contractor shall be responsible for and make good all damage resulting from his/her activities, both within and beyond the limits of this contract, including but not limited to, buildings, telephone, power or other cables, water pipes, storm sever facilities, sanitary pipes, gas lines, traffic signalization, or other utilities or structures which shall be encountered.

Part H / Page H-7

F. Contractor shall restore all areas damaged during the performance of the maintenance work to their original condition. All ruts shall be filled, areas where sod has been damaged shall be re-sod with like material, and disturbed areas shall be re-graded and re-sod at Contractor’s expense.

G. The Contractor shall keep the work site free from accumulations of waste materials, rubbish and debris from and about the work site as well as all tools, construction equipment and machinery, and surplus materials, and shall leave the work site clean and safe at all times. All applicable Florida Department of Environmental Protection's regulations shall be followed at all times.

H. The Contractor shall restore to their original condition those portions of the work site, not designated for alteration by contract documents such as staging and stockpile areas. This shall include returning the area to the proper grade and slope as well as replacing sod, etc. prior to project completion.

I. Contractor shall coordinate with the County’s Representative to ensure that all shoreline clearing activity is permitted and meets Water Management District Environmental Resource Permit (ERP) requirements, where applicable. The Contractor shall be responsible for meeting all permit requirements in performing the maintenance of all stormwater ponds.

5. QUALITY CONTROL

Contractor shall be responsible for the implementation and tracking of all quality control measures through performance under this contract.

The Contractor shall provide competent, suitable and qualified personnel to perform the work as required by this Scope. The Contractor shall, at all times, maintain good discipline and order at the work site.

The lack of inspections by the County or any error or omission in these specifications shall not relieve the Contractor of its obligation to perform services in accordance with this Contract.

The Contractor shall supervise and direct the work efficiently with due care, skill and attendance. The Contractor shall be responsible to ensure that the finished work complies accurately with the applicable specifications, County standards and all written orders.

The Contractor shall immediately notify the County's Representative of any unforeseen problems in the assigned project. Communication may be verbal, however, any communication that will change the project’s scope of work or cause a change is project cost shall be followed up in writing. The Contractor shall provide

Part H / Page H-8 a revised quote including details of the unforeseen problems and cost changes within twenty-four (24) hours of verbal communication. The Contractor’s failure to comply with these requirements may result in non-payment in whole or partially for any additional work.

6. UNDERGROUND OR OVERHEAD UTILITIES

It shall be the Contractor’s responsibility to determine the location, character and depth of any existing utilities and to assist the utility companies, by every means possible, to determine said locations. Extreme caution shall be exercised to eliminate any possibility of any damage to utilities resulting from Contractor’s activities.

During the period of this contract the Contractor shall coordinate all utility relocations and adjustments necessary for project.

A. The Contractor shall cooperate with owners of any underground or overhead utilities in the removal and rearrangement operations, in order that these operations may progress in a reasonable manner and that service rendered by these parties will not be interrupted.

B. Excavators shall comply with current Florida Statutes regarding notification of existing gas and oil pipeline company owners prior to excavating. Evidence of such notice shall be furnished to the County’s Representative prior to excavating.

C. The Contractor shall be responsible for locating of utilities prior to starting operations.

D. The Contractor shall notify the County of any damages (irrigation, utilities, etc.) and shall repair damages immediately. The Contractor shall be responsible for these areas for a period of six (6) months after acceptance of the project and shall be required to correct any damages related to such repairs. No additional compensation shall be provided to the Contractor for locates or repairs to damages as specified above.

Costs associated with these activities shall be included in the unit prices for services under the line items designated for Stormwater Pond Maintenance Part D of this contract.

7. SEDIMENTATION AND EROSION CONTROL

The Contractor shall furnish all labor, materials, equipment (including excavator

Part H / Page H-9 and dump trucks), and incidentals necessary to perform all installation, maintenance, removal and area cleanup related to sedimentation control work as specified herein.

A. The Contractor shall implement Best Management Practices (BMPs) for sedimentation, erosion, and pollution control to prevent violation of State Water Quality Standards as outlined in the Florida Department of Transportation Standard Specifications for Road and Bridge Construction and shall produce the results required Florida Department of Environmental Protection (DEP) and by the rules of the Orange County Environmental Protection Division. Contractor shall obtain the most recent version of all applicable publications.

B. Turbidity barriers shall be installed at existing stormwater control structures and at all locations where the possibility of transferring suspended solids into the receiving water body exists. Turbidity shall not be increased more than 29 Nephelometric Turbidity Units (NTUs) in the receiving water body (62- 302.530, F.A.C.). The Contractor shall perform testing as needed to ensure increases in turbidity do not exceed 29 NTUs.

C. Erosion control shall be implemented prior to and during work being performed by the Contractor. Contractor is responsible for providing effective temporary erosion and sedimentation control measures until permanent controls become effective.

1) Temporary sedimentation controls include, but are not limited to, silt dams, traps, barriers, appurtenances at the foot of sloped surfaces which will ensure that sedimentation will be either eliminated or will not result in an increase of more than 29 NTUs in the discharge.

2) Temporary erosion controls include, but are not limited to, grassing, mulching, setting, watering, and reseeding on-site surfaces and providing interceptor ditches at necessary locations to ensure that erosion while performing the work will be eliminated or will not result in an increase of more than 29 NTUs in the discharge.

D. All wetlands areas or water bodies outside the specific limits of this scope of work shall be protected from erosion, sedimentation, scouring, excess turbidity, and dewatering by the Contractor.

E. Where applicable, the selected sedimentation control measures shall be installed landward of upland buffer zones around all protected wetlands. All areas shall be stabilized and vegetated immediately after performing any work to prevent erosion and transport of sediment into the receiving water body, wetlands, or upland buffer zones.

F. Final stabilization of all berms to be with sod.

Part H / Page H-10

Costs associated with these activities shall be included in the unit prices for services under the line items designated for Stormwater Pond Maintenance Part D of this contract.

8. EXCAVATED SEDIMENT, DEBRIS, AND VEGETATION REMOVAL

A. Contractor shall furnish all labor, materials, equipment, tools, supplies, and incidentals required to remove and dispose of sediment, debris, organic soil, exotic and other nuisance vegetation removal and disposal, pipe jetting and cleaning in specified stormwater management ponds as specified herein.

B. Contractor shall use commercial grade mechanical harvesting and excavation equipment to perform all work (long or short boom excavator, jetter vacuum truck, etc.). Contractor shall use equipment that contains non petroleum based fluids while working in storm water ponds. The equipment shall be free of Hydrilla verticillata and all other vegetation prior to any work. All harvesting and excavation equipment shall be cleaned by the Contractor prior to performing any work. The County reserves the right to inspection all equipment use to perform work.

C. Contractor shall excavate stormwater management ponds to lines and grades indicated on applicable Record Drawings. If Record Drawings are not available, the Contractor shall remove all organic materials based on the latest standards of the following authorities:

1. Florida Department of Transportation (F.D.O.T.)

2. Florida Department of Environmental Protection (FDEP)

3. St. Johns River Water Management

4. Southwest Water Management

5. Orange County Environmental Protection Division

6. Orange County Codes

D. Excavated material and vegetation shall be temporarily placed and stockpiled in areas agreed upon between the County’s Representative and Contractor. Excavated material and vegetation shall be stockpiled for no less than seven days prior to transporting to the disposal facility.

Drainage shall be controlled such that the runoff from the stockpile areas is returned to the stormwater pond being maintained and prevent sediment/erosion off-site.

1. Contractor shall be responsible for testing a minimum of one composite sample (from eight discrete locations) per 400 cubic yards from all stockpiled material at each pond using SW-846 EPA Test Method 1311 - Toxicity Characteristic Leaching Procedure (TCLP) and in accordance with 40 CFR 261.24 for the following metals: arsenic, barium, cadmium, chromium, lead, mercury, Part H / Page H-11 selenium and silver.

a. Composite sampling and analysis shall be performed by a contract laboratory certified by the State of Florida as a subcontractor to the successful bidder. The laboratory shall be experienced in this type of sampling and analysis. Sampling shall be in accordance with the most recent FDEP Standard Operating Procedures. The contract laboratory shall be approved by Orange County.

2. The Contractor shall dispose of drained, excavated material and vegetation in an Orange County or FDEP permitted facility. The disposal facility shall be chosen based on TCLP analytical results and agreed upon by the Contractor and County’s Representative.

If the stockpiled material for a given pond fails TCLP testing, Orange County will assume responsibility for the proper disposal of stockpiled material.”

E. Contractor shall remove all exotic vegetation and other nuisance species such that this vegetation shall be no more than 10 percent of total cover of the vegetative community. Removal of vegetation shall include roots and rhizomes of the nuisance vegetation.

F. Contractor shall remove all garbage, soil, and vegetation from inlet and outfall structures or pipes. Excavated sediment, debris and vegetation within the designated pond mechanical means (long or short boom excavator, jetter vacuum truck, etc.) to the required depth as determined by the County’s Representative. Any damages created by the Contractor’s operations shall be repaired as specified by the County’s Representative prior to leaving the jobsite at no cost to The County.

G. The removal and disposal of any and all debris, sediment and vegetation at a specified location shall be inclusive of loading, hauling and disposal at a landfill, properly permitted facility and other incidentals. The quantity of the material removed from the pond shall be determined by the number of cubic yards of material loaded into dump trucks, verified by the Contractor’s Representative and hauled to the landfill. Landfill tickets shall be provided by the Contractor to the County’s Representative with invoice for reimbursement.

H. Unless otherwise directed by the County’s Representative, the debris shall not be recycled, re-used, stock-piled, or re-sold by the Contractor.

The unit price per cubic yard to excavate and dispose of sediment, debris and vegetation includes all labor, materials, mechanical equipment, maintenance of traffic, erosion control, and any other incidentals needed to complete the work including the transportation of all cleared/excavated material to closest approve d County landfill. Contractor shall provide copies of Disposal Tickets for reimbursement.

Part H / Page H-12

9. DISPOSAL OF EXCAVATED MATERIALS

Loads shall be taken to a specified landfill or permitted facility by the Florida Department of Environmental Protection. The County Solid Waste Division shall be contacted and shall have first right of refusal prior to using an alternate facility.

Disposal location shall be the closest approved County landfill or mutually agreed upon between Contractor and County Representative in writing prior to disposal of material.

The truck driver shall supply a copy of the disposal tickets to the Contractor’s Representative after every return trip to the site and then after the final visit to finalize the project.

Disposal tickets shall contain at a minimum the following information: date, time, truck number, work site name, verified amount of debris loaded, and driver’s signature. The landfill’s or facility’s disposal ticket number shall be written on the corresponding delivery ticket after every trip so they may be matched to verify invoice accuracy.

The disposal tickets shall contain at a minimum the following information: date, time, truck number, work site name, type of debris, verified amount of debris loaded, driver’s signature, Contractor’s Representative’s signature.

Contractor will receive reimbursement for loads per the bid proposal form.

No reimbursement for disposal shall be provided without the landfill disposal ticket.

10. DEWATERING OF STORMWATER PONDS (AS-NEEDED)

For all work in the areas with high groundwater levels, dewatering during excavating and backfilling shall be anticipated and may be accomplished by the use of sump pumps and/or other methods such as, sanded well points, and vertical/horizontal suction wells as approved by the County’s Representative.

Contractor shall obtain a Water Use Permit as required by the applicable Water

Management District prior to any dewatering activity.

A. Contractor shall prepare a basic plan for any dewatering, including proposed pumping rates and duration as well as the points of discharge. The Contractor shall obtain written approval and acceptance from the County prior to proceeding.

B. For proposed dewatering discharges to the County owned and operated storm system, the Contractor shall obtain a Right of Way Utilization permit

Part H / Page H-13 from Orange County Public Works.

C. For dewatering discharges proposed to go off site, other then into the County storm water system, the Contractor shall provide written permission from the property owner and coordinate with Orange County Environmental Protection Division.

Dewatering shall be in accordance with all applicable laws, codes, and requirements according to paragraph 12, PERFORMANCE REQUIREMENTS of this contract.

Dewatering shall be on an “as-needed” basis and shall be negotiated and paid for in accordance with line items under REPAIRS AND ADDITIONAL WORK of this contact and bid schedule form.

11. FILL DIRT

Contractor shall provide fill dirt as requested by County Representative. The County reserves the right to inspect the source of the supply prior to delivery.

A. Material shall be clean fill material without any construction debris with uniform moisture content prior to and during compaction throughout each layer of material. Use backfill material having placement moisture content within 2% on the dry side of optimum. At the end of each day’s operation, slope the backfill surface in order to permit runoff of rainwater away from the slope face, or provide some other positive drainage. In general, fill material are comprised of mixture approximately 45 percent clean native soil, 40 percent sand, maximum 10 percent muck and maximum 5 percent vegetation (allowable). Material for fill dirt shall conform to F.D.O.T Specification, Section 987, Prepared Soil Layer Material. Fill material shall be free of vegetation, deleterious material, rock, concrete, metal, wood , plastic, paper, garbage, gravel, trash, etc. and will not be acceptable .

The County reserves the right to request fill dirt certification as-needed from the Contractor as verification that these requirement are met.

B. Muck, sand, and clay will not be accepted as fill dirt. Loads that contain undesirable material will not be accepted and removal of the material will be the responsibility of the Contractor at no additional cost to the County.

C. Erosion repairs and berm restoration shall be performed within specified areas as determined by the County’s Representative. Eroded areas shall be filled with clean fill dirt and returned to the proper grade and compaction;

leveling the top edge of the bank to prevent water from running over the edge of the bank with a slight pitch away from the bank to prevent erosion.

Quantities for imported clean fill dirt will be verified by the County’s Representative.

D. Delivery tickets shall be provided by the Contractor to the County’s Representative at the completion of each project. The total quantity of the

Part H / Page H-14 erosion repairs shall be determined by the number of cubic yards of imported fill dirt used to complete the work as verified by the County’s Representative. Berms, slopes and access areas disturbed by the work performed shall be re-sodded using Bahia sod (pegged where needed).

Excavated material deemed to be reusable can be mixed with “clean back fill” as determined by the County’s Representative.

The cubic yard unit price to furnish and install fill dirt shall be inclusive of labor, materials, erosion control, grading, compaction and any other incidentals needed to complete the work.

12. SEEDING AND SODDING

The Contractor shall be fully responsible for maintaining in good condition all vegetation, e.g. cultivated grass plots, trees, shrubs, etc. around the work area.

Where maintained shrubbery or grassed areas shall be removed or destroyed incidental to the construction operation, the Contractor shall, after completion of the work, replace/restore to the original condition, all destroyed or damaged shrubbery or grass. The Contractor shall understand that shrubbery shall be encountered at any given site and shall consider this when submitting a bid for structures.

Grass that shall be removed for the construction shall be replaced at the contract unit price for that particular type of sod.

All disturbed areas are to be graded to within plus or minus one tenth (1/10’) of a foot of the existing elevation and shall be sodded to match existing sod unless otherwise directed by the County’s Representative. Sod placed adjacent to the road and walkways shall be placed flush with the top of the road surface so as not to cause a drop off or rise of sod dirt to asphalt. T he Contractor shall be fully responsible for all disturbed areas outside the designated work area and shall repair/replace at no cost to the County.

Trees interfering with the construction will be evaluated by the County’s

Representative and trimmed or removed accordingly by the County.

Sodding

The Contractor shall establish a stand of grass sod in the necessary areas of construction by furnishing and installing sod, fertilizing, watering, and maintaining the sodded areas in accordance with FDOT’s Standard

Specifications for Road and Bridge Construction, Sections 570 and 981, most recent edition, except where authorized by the County’s Representative.

Part H / Page H-15

In established areas, unless otherwise approved by the County’s

Representative, replacement sod shall be of the same type as the existing sod

(i.e. replace Bahia sod with Bahia sod).

Every piece of sod shall be pegged if area to be sodded has a slope of three -to-one (3:1) or greater or at locations where the sod shall slide. A minimum of three (3) pegs for piece of sod shall be used on slopes and other areas as required by the County’s Representative.

Thoroughly water the sod immediately after placing. Do not apply more than one inch of water per acre per week for establishment. Use watering equipment that shall prevent damage to the finished sod surface. The contractor shall keep the sod in a moist condition for a period of 30 days or until a firm root system and healthy stand of grass is established, whichever is longer. All cost for ensuring a firm root system and healthy stand of grass is included in the price to purchase and install the sod. Areas determined not to be in compliance with these requirements shall be removed and replaced by the Contractor at no additional cost to the County.

Seeding, Mulching and Soil Preparation

The Contractor shall seed and mulch with County's approval all areas disturbed by construction which are not designated for sodding in accordance with FDOT’s Standard Specifications for Road and Bridge

Construction, Sections 162, 570 and 987, most recent edition, except where authorized by the County’s Representative.

Work under this Section shall include the seeding, mulching, fertilizing, and watering necessary to provide routine maintenance of the seeded area until the work is accepted by the County’s Representative.

The square yard unit price for seeding, sodding, and mulching shall be inclusive of labor, materials, erosion control, grading, compaction and any other incidentals needed to complete the work.

13. ADDITIONAL WORK AND REPAIRS

All services required under line items for Part D, Lot B of this contract must be approved in writing by the County. All of the services required hereunder shall be

Part H / Page H-16 performed by the Contractor or under Contractor’s supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized, licensed or permitted under state and local law to perform such services. Response time and submittals shall be according to paragraph 3 -

COORDINATION OF WORK AND RESPONSE TIME of this Scope.

A. Contractor shall perform repairs to inlet/ outlets pipes and surrounding structure including, but not limited to: risers, weirs, asphalt/concreate structures.

B. All repairs shall be according to F.D.O.T. Standard Specification for Roads and Bridges Construction, FDEP requirements and Orange County Environmental Protection Division requirements.

It shall the Contactor’s responsible to obtain the most recent standard publications and codes. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the Contractor

C. Contractor shall be required to submit a quote for County approval inclusive of estimated labor hours, materials, equipment and incidentals needed to perform the necessary repair. Unit prices for services under Part D, Lot A are inclusive of labor, material, and incidentals. The Contractor shall not combine Lot A and Lot B services on the same quote.

D. Contractor shall not perform any services without approval in the form of a delivery order.

E. All repairs for line items covered under “Additional Work and Repairs” line items (Part D, Lot B) shall be invoiced separately. Payment for repairs and additional work shall in accordance with part D herein.

F. A separate service ticket documenting hours worked and a detail description of work performed shall be completed for each day of work and submitted to the County with final invoice for payment. Service ticket shall include names of foremen and laborers, start time and end time for each. Breaks and time away from work site for any reason shall not be included as worktime. The Contractor is not allowed to combine multiple days on one service ticket.

G. Contractor shall receive reimbursement for specialty equipment rental.

Specialty equipment rental is limited to equipment needed to perform additional work and repairs under line items Part D, Lot B. Contractor will

Part H / Page H-17 not receive reimbursement for Contractor owned equipment. All reimbursement requests for specialty equipment rental shall be accompanied by invoice from third party vendor.

14. PERFORMANCE REQUIREMENTS

The Contractor shall conform to all Federal, State, and Orange County standards and regulations during the performance of this contract, including but not limited to:

• Florida Department of Transportation (F.D.O.T.)

• Florida Department of Environmental Protection (FDEP)

• St. Johns River Water Management

• Southwest Water Management

• Orange County Environmental Protection Division

• Orange County Codes

• Occupational Safety and Health Act (OSHA)

• National Institute for Occupational Safety & Health (NIOSH)

Florida Department of Transportation (FDOT) Standard Specification sections that are applicable to this Contract includes but is not limited to the following:

Section 104, Prevention, Control and Abatement of Erosion and Water Pollution Section 120, Excavation and Embankment Section 160, Stabilizing Section 162, Prepared Soil Layer Section 570, Performance Turf Section 981, Turf Materials Section 985 Geotextile Fabrics Section 987 Prepared Soil Layer Material

Contractor may access the FDOT Standard Specifications through the Specification Library at following website.

http://www.dot.state.fl.us/programmanagement/Implemented/SpecBooks/defau lt.shtm

15. MEASUREMENT AND PAYMENT

A. Methods of Payment

1. Unit Price Contracts/Items: Payment shall be made for actual quantities of work properly performed as approved by the County’s Representative http://www.dot.state.fl.us/programmanagement/Implemented/SpecBooks/default.shtm http://www.dot.state.fl.us/programmanagement/Implemented/SpecBooks/default.shtm

Part H / Page H-18 unless otherwise indicated herein.

2. Lump Sum Contracts/Items: Payment shall be made for each individual item on a percentage of completion basis as estimated by the Contractor and approved by the County’s Representative. Quantities provided in the Schedule of Prices are for the purpose of estimating the completion status for progress payments. Adjustments to costs provided in the acceptable Schedule of Prices may be made only by Change Order.

3. Payment for labor and material required to perform “Additional Work and Repairs” under line items 010, 011, 012, 13, 023, 024, 25, 26, 36, 37, 38, and 039 shall be supported with service tickets and invoices from third party Contractor(s) showing cost. Contractor will not receive any additional reimbursement for material and/or labor used in the performance of line items 010, 011, 012, 13, 023, 024, 25, 26, 36, 37, 38, and 039 that is already covered under the “Stormwater Pond Maintenance” line items in this contract.

B. Methods of Measurement:

1. Unit Price Contracts/Items:

Linear Feet (LF) shall be measured along the horizontal length of the centerline of the installed material, unless otherwise specified. Pipe shall be measured along the length of the completed pipeline from structure to structure, regardless of the type of joint required, without deduction for the length of valves or fittings. Pipe included within the limits of lump sum items will not be measured.

Square Feet (SF), Square Yards (SY), Cubic Yards (CY), and Each (EA) shall be measured as the amount of the unit of measure installed

(ie. sod). Contractor shall provide supporting documentation (i.e.

drawings, truck tickets, invoices, etc.) to verify actual removed or installed quantities.

2. Lump Sum Contracts/Items:

The Measurement of Work for lump sum contracts and/or items shall be based on the information provided in the Contract Documents and compiled through the Contractor’s own field verifications, investigations and testing prior to Bidding.

C. Minimum Invoicing Requirements:

Part H / Page H-19

Within thirty (30) days of delivery and acceptance of services received under a delivery order, the contractor shall submit properly prepared invoices

(duplicates required) to:

Orange County Facilities Management Fiscal Division

Internal Operations Centre II 400 East South Street

Orlando, FL 32802

The Contractor shall reference the contract number and the appropriate purchase or delivery order number on all invoices.

At minimum, an invoice shall contain the following information:

• Purchase/Delivery order number;

• Date of order (if possible);

• Date of delivery;

• Breakdown on labor hours or additional work

• Itemized list of materials or services rendered;

Quantities, prices, (both unit price and total), terms and any other charges contained in the delivery or purchase order;

• Destination of delivery or service location.

Contractor shall submit all required documentation for payment as detailed in throughout this contact, including but not limited to:

• Service tickets

• County Work Order

• Disposal Tickets

• Third-party invoices for materials and specialty equipment rentals

• Before and after photographs

Contractor’s failure to submit the all documentation required for payment may result in delays or denial of payment.

D. The Contractor shall submit monthly statements of unpaid invoices to each department ordering services under this contract.

Part H / Page H-20

At minimum, the statement shall contain the following information:

• Statement date

• Invoice numbers

• Invoice dates

• Invoice total or unpaid balance if different from invoice total

• Delivery order number corresponding to each invoice listed

• Balance carry forward

• Cumulative outstanding balance

Statements shall be sent to the corresponding ordering department, fiscal department as requested by the County.