Xylem_Sole_Source_Letter_2-17-26.pdf

This is a Sole Source Letter from the City of Holly Hill, Florida, regarding the procurement of Xylem Water Solutions USA Inc. Flygt OEM parts and equipment. The City has determined that Xylem, through its Flygt Products division, is the original manufacturer and sole authorized provider of Flygt pumps, associated equipment, and OEM parts required for the City's pumping systems. The sole source notice establishes a seven-day public notice period, after which the City may proceed with the procurement without conducting a competitive bid process. No bid opening will occur. The letter documents the City's justification for bypassing standard competitive procurement procedures based on the proprietary and specialized nature of the equipment.

The procurement is necessitated by the fact that Xylem's Flygt pumps and OEM parts are not interchangeable with any other manufacturer's equipment and represent the only products meeting the City's specialized operational and compatibility requirements for its existing pumping infrastructure. Additionally, Xylem holds the exclusive authorization to provide repair and warranty support services for Flygt equipment in Florida east of the Apalachicola River, further establishing the absence of alternative suppliers. This sole source determination allows the City to proceed with direct procurement from Xylem without competitive bidding, streamlining the acquisition process for critical water infrastructure components and services.