XYLEM_-_Sanitaire.pdf
PDF 111 KB Posted
- Attached to
- XYLEM - Sanitaire
- Solicitation number
- SS26-5
- Issued by
- Orange County, Florida
About this file
This is a Single Source Procurement Justification document issued by the City of Winter Park, Florida, for the acquisition of Sanitaire Dome Diffusers from Xylem Water Solutions U.S.A., Inc. The requestor, David Zusi, submitted the single source justification on November 20, 2025, for fiscal year 2026. The City is seeking to procure OEM repair and replacement parts for existing diffused aeration equipment at its water treatment plants. The justification document will remain active for fifteen business days in accordance with Florida Statute 287.057, allowing competing suppliers to submit alternative product information and qualifications if they believe they can provide equivalent products or services. No specific quantities, site visits, or bidder meetings are referenced in the documentation.
The estimated fiscal year spending for this acquisition is $75,000. The City asserts that Xylem is the sole source capable of providing compatible repair and replacement parts for the existing Sanitaire equipment system, as no other compatible equipment is available that meets regulatory requirements set by the Florida Department of Environmental Protection. The justification emphasizes that equipment failure could result in enforcement fines and water quality standards violations, necessitating the use of OEM parts and Xylem's specific system knowledge. The City certifies that this purchase will not obligate it to the vendor for future purchases and that the procurement does not represent an unfair advantage or benefit to any party involved in the recommendation. The vendor questionnaire section requests that respondents provide specifications and company information confirming their ability to supply the product or service.
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| File | Type | Posted |
|---|---|---|
| Xylem_Water_Solutions_-_Sanitaire_SS_Letter_.pdf |
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Text version
1. Summary
Supplier: Xylem Water Solutions U.S.A., Inc.
Description: Sanitaire Dome Diffusers
To date, the listed supplier has been identified as the exclusive source for this product/service. Notice is hereby provided that this product/service may be a single source.
Any supplier that believes they are capable of providing the same type of product/service should submit product information, statement of qualifications, and/or capabilities, as applicable, by the due date.
This posting will remain active for fifteen (15) business days pursuant to Florida Statute 287.057.
Single Source #SS26-5 Title: XYLEM - Sanitaire
2. Notice
It is the policy of the City of Winter Park to consistently purchase goods and services by full and open competition. The taxpayers of Winter Park are best served when we make sound business decisions based on competitive bids or proposals. Early acquisition planning, including the Procurement Division, can help to avoid delays and facilitate effective market research. However, there may be instances in which a method other than full and open competition can be justified. If a user department determines that a method alternative to full and open competition is necessary or in the best interest of the
City of Winter Park, appropriate justification for that course of action must be submitted to the Procurement Division for approval in order to waive the competitive procurement process.
It is the responsibility of any prospective Respondent to notify the Procurement Division in writing of any requirement or condition that may unduly restrict competition or appear to favor a single vendor or manufacturer. Such notification must be submitted no later than five (5) business days prior to the proposal due date and time.
Requestor: David Zusi
Date: Thursday, November 20, 2025
Request For: Single Source
Single Source (use for single purchases only): The supply of a product or service is so uniquely* qualified that is only available from a solitary source.
*Definition of Uniquely:
A. Being the only one of its kind
B. Without an equal or equivalent; unparalleled
C. Unusual; extraordinary
D. Characteristic of a particular category, condition or locality
Brand/Manufacturer: Sanitaire/Xylem
Proposed Vendor: Xylem Water Solutions U.S.A., Inc.
Fiscal Year: 2026
Estimated FY Spending: $75,000
1. Explain why the product/service requested is the only product/service that can satisfy your requirements. Be specific with regard to specifications, features, characteristics, requirements, capabilities and compatibility. Describe what steps have been taken to make this determination:
The existing diffused aeration equipment at the water treatment plants was provided
Xylem Sanitaire. We must obtain OEM repair and replacement parts for proper and reliable functionality. Xylem is the designer and manufacturer of the equipment used for the existing plant water treatment system.
2. Explain why this service provider, supplier or manufacturer is the unique available source from which to obtain this product/service. Describe the efforts that were made to verify and confirm the validity of a distributor’s claim to be the only available source.
(Obtain and include a signed letter from the manufacturer confirming claims made by distributors of exclusive distributorship):
This is an existing equipment system used at the plants which has been designed and produced by Xylem which requires their specific products and knowledge of the system for repair and service. Equipment failure which may result in enforcement fines from the
Florida Department of Environmental Protection and water quality standards deviation.
3. Will this purchase obligate the City to a particular vendor for future purchases? (Either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more “like” items in the future to match this one?):
No
4. Please describe your market research and the results thereof, including a description of other similar sources or products available and why they are not acceptable:
No other compatible equipment is available that works with our existing system and meets regulatory requirements.
I certify that the above statements are true and correct to the best of my knowledge, and that prices obtained are fair and reasonable. I also certify that neither I, nor my family members, will gain or receive any additional benefit because I have recommended that this acquisition be obtained solely from a designated vendor or contractor.
Department Head: David Zusi Date: Thursday, November 20, 2025
3. Vendor Questionnaire
1. Does your company provide this product/service?* ☐ Yes
☐ No
*Response required
2. Vendor Specifications and Information* Please upload your specifications and information.
*Response required
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