Xray Machine Repair Service Performance Work Statement.pdf

X-Ray Machine Repair Services PWS

1.0 INTRODUCTION

In accordance with (IAW) the requirements of this Performance Work Statement (PWS) dated 9 February 2026, the Contractor shall provide Original Equipment Manufacturer (OEM) or OEM-authorized troubleshooting, repair, and performance verification services for the Government-owned X-ray machine ‘DX-D400’ installed onboard USS BLUE RIDGE (LCC 19). Services shall be performed at U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC), Fleet Activities Yokosuka, Japan, and shall include diagnosing system faults, performing corrective maintenance/repairs, conducting required performance checks, and returning the equipment to full operational status IAW NAVSEA Standard Item (NSI) 009-004 ‘Quality Management System’ as referenced in PWS section 2.1.

The Contractor shall provide qualified in-person technical representative support, labor, tools, test equipment, and materials necessary to accomplish the required troubleshooting, repairs, and performance checks. The Contractor shall document work performed and shall provide test and inspection records and written recommendations to the Government points of contact (POCs) identified in PWS Section 4.0.

2.0 BACKGROUND

SRF-JRMC supports fleet readiness and shipboard mission execution by enabling timely repair and restoration of critical shipboard systems. USS BLUE RIDGE (LCC 19) relies on the onboard X-ray machine DX-D400 to support medical/dental and health services capabilities. Any extended outage of this equipment may degrade shipboard medical support and operational readiness.

2.1 REFERENCES

The Contractor shall perform all work in accordance with the applicable requirements of the references listed below. It is the Contractor’s responsibility to comply with the most current version of each applicable reference in effect at the time of performance, including all changes and amendments.

The Government will provide the applicable NAVSEA Standard Item(s) upon request.

3.0 SCOPE OF WORK

The contractor shall provide all technical representative support, labor, tools, test equipment, and materials required to accomplish on-site repair services to include but not limited to the following:

a) Diagnose reported faults and perform troubleshooting to isolate the cause(s) of malfunction(s) and/or degraded performance

b) Perform corrective maintenance and repairs necessary to return the DX-D400 to full operational status, to include removal and replacement of failed components as required

c) Conduct OEM-recommended post-repair functional checks, calibrations (as applicable), and performance checks to verify the system meets operational requirements

d) Provide written recommendations to the Government regarding corrective actions, follow-on maintenance, or replacement parts as applicable

e) Provide copies of all tests, inspections, and performance verification records to the Government POCs identified in PWS Section 4

3.1 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall perform management and planning functions required to provide the contracted services as defined within PWS Section 3.0.

3.1.1 MEETINGS AND COORDINATION

The Contractor shall coordinate directly with the Government representatives provided in PWS Section

4.0 to finalize scheduling, access requirements, and work location logistics (shipboard/shore-side as applicable). If requested by the Government, the Contractor shall support planning and attend post-award and/or pre-performance conferences, as well as meetings or teleconferences to discuss technical, safety, access, or regulatory issues.

3.2 KEY PERFORMANCE PARAMETERS & ACCEPTANCE CRITERIA

Key Performance Parameters and acceptance criteria for the contracted X-ray machine repair services are outlined below.

a) The Contractor shall troubleshoot, repair, and perform required performance checks to restore the DX-D400 to full operational status (or document why full restoration is not possible within the contract scope) within the agreed Period of Performance

b) Contractor personnel qualifications shall meet PWS Section 3.7 requirements

c) Timely submission of all deliverables as notated within PWS Section 3.0(e)

d) Written recommendations (when provided) shall be clear, technically supportable, and submitted to the Government POCs identified in Section 4.0

e) Compliance with all applicable U.S. and Japanese laws and regulations, and installation and shipboard requirements

f) Successful enforcement of proper safety precautions to protect personnel, equipment, and Government property, to include radiation safety requirements applicable to X-ray equipment

3.3 CONTRACTOR FURNISHED EQUIPMENT (CFE), MATERIALS (CFM), AND SUPPLIES

The Contractor shall furnish all necessary equipment, materials, and supplies to perform work required by this contract, including but not limited to the following:

a) OEM service tools, diagnostic equipment, meters, and test equipment required to troubleshoot and verify performance of the DX-D400

b) Replacement parts, consumables, and materials necessary to complete repairs (as applicable to contract terms)

c) OEM technical manuals, maintenance procedures, service documentation, and calibration/performance verification procedures applicable to the DX-D400

3.3.1 The Contractor shall ensure all CFE/CFM is located neatly out of walkways and shall not pose a trip hazard. The Contractor shall maintain good housekeeping practices and shall remove all debris and packaging generated by Contractor activities.

3.4 COMPLIANCE WITH CODE, STANDARDS, AND PERMITTING REQUIREMENTS

The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations including all changes and amendments in effect on the date of issuance of each modification. It is the responsibility of the Contractor to identify and comply with all applicable requirements, including shipboard and installation safety policies applicable to X-ray equipment maintenance.

3.4.1 The Contractor shall identify the need for and obtain all required permits, access agreements, licenses, and certifications required to perform the work specified herein. The Contractor shall submit copies of all permits to the Government representative and maintain a library of these documents. The Contractor shall comply with all applicable permit conditions as applicable.

3.5 SAFETY AND HEALTH

The Contractor shall implement appropriate measures to ensure the safety and security of all personnel involved in performance of this requirement, as well as the protection of Government property. The Contractor shall comply with all applicable safety and health requirements, including local and national laws and regulations, SRF-JRMC policies, shipboard safety requirements, and any applicable radiation safety controls and precautions associated with X-ray equipment maintenance and testing.

3.6 NOTIFICATION REQUIREMENTS

The Contractor is required to immediately notify the Government representatives of critical issues that may affect contract performance and/or human health and safety or that of the environment. The types of issues that require immediate notification include, but are not limited to, security incidents, conflicts within the project or with outside entities, and health risks. If unsafe conditions arise while performing work on this contract that would put people at risk, the Contractor shall immediately stop work, report the issue to the Government representatives, and implement appropriate safety precautions. Activities cannot continue until the Government representative and the Contractor agree it is safe to proceed. On critical issues, verbal notification should be made immediately, followed by written notification that completely explains the details of the situation as soon as practical.

3.7 SKILLS AND KNOWLEDGE

The Contractor shall provide OEM (or OEM-authorized) personnel with qualifications and experience sufficient to troubleshoot, repair, and perform performance verification on the DX-D400. At a minimum the Contractor shall possess the following:

a) Demonstrated experience providing OEM service/repair support for the DX-D400 (or manufacturer-equivalent model) and associated components

b) Ability to perform and document OEM-recommended functional checks, calibrations (if applicable), and performance verification following repair

c) Ability to comply with shipboard/installation safety requirements and applicable radiation safety controls for X- ray equipment maintenance and testing

3.7.1 The Contractor shall provide personnel who possess sufficient skills to accomplish the tasks contained in this PWS. Contractor personnel are expected to possess the knowledge, skills, and abilities to perform the responsibilities and duties outlined in this PWS on day-one of work. These personnel shall not require extensive training to be of immediate use. The Contractor will review the resumes and approve personnel working on this project prior to the start of work and during performance, prior to adding/replacing personnel. The Government reserves the right to mandate the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

3.8 PERIOD OF PERFORMANCE & ANTICIPATED PERFORMANCE LOCATION

3.8.1 The anticipated Period of Performance is approximately five (5) workdays within the window of 14

May 2026 through 15 July 2026. Specific dates will be coordinated with and provided by a Government Representative listed within PWS section 4 based on the ship’s schedule

3.8.2 The Contractor shall begin coordination of base access requirements immediately after contract award and shall ensure all personnel requiring access are properly cleared and registered with the appropriate base security office. The Contractor shall coordinate onboarding and entry requirements with RMMCO at DIST-RMMCO-YOKOSUKA@SRF.NAVY.MIL

3.8.3 The anticipated place of performance is onboard USS BLUE RIDGE (LCC 19) at U.S. Naval Ship

Repair Facility and Japan Regional Maintenance Center (SRF-JRMC), Fleet Activities Yokosuka, Japan. The Government may require coordination of work location or schedule due to shipboard operational requirements, access restrictions, or mission priorities

3.9 GOVERNMENT FURNISHED INFORMATION (GFI), EQUIPMENT (GFE) & UTILITIES

Required Government-furnished GFI/GFE other than those specified in this section shall be identified by the Contractor in their proposal and will be provided within the contracted period of performance, as applicable.

3.9.1 The Government will provide the following in support of the requirements as defined herein.

a) Access to the worksite (USS BLUE RIDGE) and escort/coordination support as required by local policy

b) Access to the DX-D400 equipment, associated installed components, and available system documentation retained onboard (as applicable)

c) Shipboard/installation utility services as available and authorized (e.g., power) required to support troubleshooting and performance checks

3.9.2 The Contractor may utilize Government utilities available within the facility/ship utilized for performance, as authorized. It is the Contractor’s responsibility to arrange for, coordinate with, and meet the requirements of SRF-JRMC and shipboard authorities for use of Government utilities IAW FAR 52.236-14 “Availability and Use of Utility Services.”

3.10 SECURITY

3.10.1 GENERAL

Security is planned for this effort to be at the UNCLASSIFIED level. The Contractor shall comply with all applicable installation and SRF-JRMC security requirements. Contractor personnel shall be admitted to the worksite only after they have been issued the required Security Pass/ID Badge and have met all access control requirements.

3.10.2 ADMITTANCE TO THE WORKSITE / ACCESS CONTROL

a) The Contractor shall supply appropriate information as necessary for any specific installation access requirements

b) Upon contract award, employees or representatives of the Contractor may require access to SRF- JRMC and/or receiving activity Operations Area (OA) or Industrial Area (IA) locations. Contractor personnel shall be admitted to the worksite only after they have been properly cleared and issued a Security Pass/ID Badge by the appropriate security office

c) Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances and will be denied access to the activity

3.10.3 BADGE ACCOUNTABILITY

The Contractor shall be responsible for collecting, accounting for, and returning all identification passes issued to Contractor personnel at the expiration of the contract or when access is no longer required.

3.10.4 FOREIGN NATIONALS OR FOREIGN AFFILIATIONS