Xerox Sole Source - Signed.pdf

NAVSUPINST 4200.85D

12 JULY 2023

JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$150k)

The service or material listed on Procurement Request (PR) number 1301099178 is sole source and competition is precluded for reasons indicated below. There are no substitutes available for this service/material.

The following firms were contacted and have indicated that they cannot provide an item/service that will meet the needs of the Government.

Company Person Contacted Date of Call Reason -

Reason:

Reason:

Restricted to the following source. Provide original manufacturer’s name. (If a sole source information manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer:

Xerox Corporation

POC:

Brittany Witcher

Manufacturer’s Address:

1800 M St, NW, North Tower, Washington DC, 20036

Manufacturer’s Dealer/Rep:

Brittany Witcher

Phone 202-210-7242

Description of the item:

Copy Machine Leasing and Service Agreement

Estimated cost:

27,219.00

Required delivery date:

29 SEPT 2023

Specific characteristics of the material or service that limit the availablity to a sole source (unique features, function of the item, etc). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. (Explain) Copy Machine Leasing and Service Agreement are for administrative purposes. Xerox has an existing leasing and servicing agreement with other tenants in our building. The copy machines proposed to be leased have passed all requirements for being added to the NMCI network as Authorized Equipment. Xerox is the only company that has completed the NMCI requirements.

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

The requested material or service represents the minimum requirements of the government.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed. Describe the equipment you have now and how the new item/service must coordinate, connect, or interface with the existing system. (Explain) The NMCI network and Xerox office equipment is currently being used to print and scan. The copy machines currently leased have passed all requirements for and have been added to the NMCI network as Authorized Equipment. Xerox is the only company that has completed the NMCI requirements. Continued use of the Xerox equipment added to the network is necessary so the copy machines can be used to copy, print, scan, and fax for all office functions.

A patent, copyright or proprietary data limits competition. The proprietary data is: (Explain)

These are “direct replacements” parts/components for existing equipment.

Other information to support a sole-source buy: (Explain)

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE, ARE

COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THE

PROCESSING OF THIS SOLE-SOURCE JUSTIFICATION PRECLUDES THE USE OF FULL AND

OPEN COMPETITION.

Signature:___

7/17/2023

X Mark Cusic Mark Cusic Deputy Director Signed by: CUSIC.MARK.A.1042148160 _____________________________

Activity:

FRCMA Det Pa

Title:

Deputy Director, Aircraft Maintenance M

Date:

12 July 2023

Contracting Officer’s Signature: ____________________________________ Date: _____________________

SAP SOLE SOURCE