Xerox Duplex Scanners and Visioneer software.docx

This document is a procurement solicitation from the Secretary of State for Xerox Duplex Combo Scanners and Visioneer OneTouch software. The contract spans three fiscal years (FY25-FY27) with defined equipment quantities: 320 scanners and software licenses in FY25, increasing to 650 units in FY26 and FY27. The procurement includes a three-year hardware warranty and software support, with flexibility for vendors to substitute equivalent equipment if the current models become end-of-life during the contract period. Scanners requiring warranty repair will be sent directly to the vendor for maintenance.

The solicitation allows for price adjustments only downward from the contract price, providing potential cost savings for the agency. Quantities are explicitly noted as evaluation purposes only, meaning the Secretary of State is not guaranteeing minimum purchase amounts. The contract appears to be structured to provide ongoing scanner and software licensing support across multiple fiscal years, with a focus on maintaining technological infrastructure through consistent equipment replacement and software licensing.