x402 PUBLIC RELEASE OF INFORMATION 201610.pdf
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- Solicitation number
- 19AQMM21R0073
About this file
This notice provides guidance on the public release of information related to Department of State construction projects. Prime contractors and all subcontractors, including those at lower tiers, are prohibited from publicly releasing any information regarding Department of State projects without prior written approval from the Contracting Officer. This includes any photographs, documents, or records generated during project work in any medium such as company websites or internet forums. All project information and materials are considered sensitive and must be safeguarded from general public release. Contractors currently displaying such information publicly must notify specific Department of State email addresses in order to have the information reviewed for approval or disapproval. Requests for future public release of project information must also be submitted to the same email addresses in advance for approval.
This pre-solicitation notice seeks submissions to pre-qualify firms for Construction Manager as Constructor services for the construction of a new United States Embassy campus in Hanoi, Vietnam. The Department of State Bureau of Overseas Buildings Operations is commissioning top constructors to create outstanding quality facilities through a continuing legacy of excellent diplomatic architecture and construction. Interested offerors should review the attached documents for additional details.
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Text version
October 11, 2016
TO: All Construction, Design and Engineering Contractors Supporting the DOS Overseas Buildings Operations Program
SUBJECT: Public Release of Information & Safeguarding Information
The U.S. Department of State (DOS), Bureau of Overseas Buildings Operations (OBO), and the Office of Acquisition Management (AQM), is providing you this reminder that public release of information regarding any aspect of the design, construction, or any other service in relation to our projects is prohibited without the written approval of the Contracting Officer. There shall be no release of information related to any project, which includes photographs in any medium, including your company website or any Internet forum. This prohibition also applies to all firms involved in the project including subcontractors at any tier. Because of this, prime contractors are requested to distribute the contents of this letter to all of their cleared and uncleared subcontractors performing work on DOS projects.
All documents and records (including photographs) generated during the performance of work under these projects shall be for sole use of and shall become the exclusive property of the U.S.
Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under these projects shall be published or disseminated through any medium without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of the projects or at any other point in time.
Information associated with any DOS project is considered sensitive and needs to be safeguarded against general public release. Please be reminded that your company, your employees, and subcontractors shall exercise the utmost discretion in regards to all matters, materials, and data relating to their duties and functions on Diplomatic projects.
If you currently have DOS project material on your website, or any other public medium, that hasn’t been approved by a DOS Contracting Officer, immediately email VivianDW@state.gov, SavageJM@state.gov, AND LeungJB@state.gov with the information you’ve published and the Internet site where such information could be found. The information will be reviewed by the Department for approval or disapproval.
If you wish to publish DOS project information on your website, in print, or other media in the future, please submit your request with the information you would like to release prior to publication to VivianDW@state.gov, SavageJM@state.gov, AND LeungJB@state.gov (email all) for approval. If available please include the contract or task order number.
David W. Vivian Contracting Officer
DAVID W VIVIAN
Digitally signed by DAVID W VIVIAN DN: c=US, o=U.S. Government, ou=Department of State, ou=PIV, cn=DAVID W VIVIAN, serialNumber=99010000000000000000000000024179 Date: 2016.10.11 05:30:34 -04'00'
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