X-Ray Maintenance Statement of Work.docx

STATEMENT OF WORK

GENERAL REQUIREMENTS

The Federal Correctional Institution, El Reno, Oklahoma (FCI) intends to make a single award to a qualified entity for the provision of maintenance and repair services for government owned digital radiology equipment, which includes a Proteus Digital X-Ray System with Flashpad. This coverage must apply to all the components that comprise this equipment.

SPECIFIC REQUIREMENTS

Description of Services to be Performed:

The contractor will perform annual preventative maintenance as required by the equipment manufacturer and provide required maintenance to ensure the institution is able to maintain constant performance of all radiologic equipment.

The contractor shall provide the personnel necessary to make qualified repairs, as well as the labor, tools and diagnostic equipment needed to maintain and repair the equipment. The contractor will be responsible for travel to and from the institution as well. Contractor shall provide services which consist of equipment maintenance, repairs, calibration, safety testing, and technical support for the duration of the contract. Repair services will include inspection, testing, troubleshooting, servicing and all actions necessary to return the equipment to a fully operational status. Technical support will consist of written documentation stating instructions and procedures as well as phone support.

All repairs shall be performed on-site as needed and repair parts will be replaced when deemed necessary by the contractor. All repairs will be made to the extent that they meet or exceed the original manufacturer’s specifications of quality and service reliability.

Place of Performance:

Services will be performed at the Federal Correctional Institution, 4205 US Highway 66 West, El Reno, Oklahoma.

Schedule of Services:

The contractor is expected to provide service to the institution as needed Monday through Friday between the hours of 8:00 am and 3:00 pm, excluding federal holidays. As the institution’s x-ray equipment must be operational at all times, a 24 hour response time will be required for any problems or issues which would render the equipment unusable.

Page:1

Equipment and Supplies:

The contractor shall furnish all necessary tools needed to maintain the equipment at the original manufacturer’s specifications. In regards to parts and software, the contractor will furnish and replace all necessary repair parts needed to maintain the equipment at the manufacturer’s specifications. All parts furnished will be the manufacturer's replacement parts or equal quality. The contractor will provide all manufacturer recommended equipment software enhancements or upgrades at no extra cost to the government.

Method of Performance:

The contractor shall perform services as outlined in accordance with this Statement of Work. This service is a contractual arrangement and not a personnel appointment. Award of this contract in no way constitutes an employer/employee relationship. These services although not directly supervised, except for security related matters, will be reviewed by the designated contracting officer’s technical representative or contracting officer.

Qualifications:

The contractor must have the knowledge and ability to operate, maintain and repair the equipment specified in the statement of work, as consistent with community standards.

Period of Contract:

The period of contract will be October 1, 2020 through September 30, 2021.

Institution Security:

The contractor must qualify for entry into the facility. The contractor will not have a need for general movement around the facility. The contractor will adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates.