Wyoming County Final Deliverable RFP (1).pdf

Genesee/Finger Lakes Regional Planning Council

REQUEST FOR PROPOSALS (RFP)

Professional Design Services for Final Deliverable Wyoming County Comprehensive Plan

1. Issuing Agency Genesee/Finger Lakes Regional Planning Council (G/FLRPC) 50 W Main Street Rochester, NY 14614

2. Purpose and Intent The Genesee/Finger Lakes Regional Planning Council (G/FLRPC), in partnership with Wyoming County, New York, is seeking proposals from qualified firms or teams to provide professional services to prepare the final deliverable of the Wyoming County Comprehensive Plan.

This Request for Proposals (RFP) is issued in accordance with applicable New York State General Municipal Law and procurement policies. The intent of this RFP is to secure a qualified consultant to refine, design, and produce a final Comprehensive Plan document suitable for adoption and public dissemination.

G/FLRPC anticipates awarding a contract in the range of $20,000–$30,000, depending on scope and proposed approach.

3. Project Background G/FLRPC, in coordination with Wyoming County, has completed substantial elements of a countywide comprehensive planning process, including but not limited to:

• Inventory and analysis of existing conditions

• Public and stakeholder engagement

• Identification of goals, objectives, and strategies

• Preparation of draft plan components

The County seeks to advance these materials into a cohesive, professionally formatted, and publication-ready Comprehensive Plan document that reflects best practices in planning, accessibility, and public communication.

4. Scope of Services The selected consultant shall provide all labor, materials, and equipment necessary to complete the following tasks:

4.1 Document Review and Technical Editing

• Review all draft plan materials provided by G/FLRPC

• Edit and refine content for clarity, consistency, and technical accuracy

• Ensure internal consistency across goals, policies, and implementation strategies

• Prepare public-facing executive summaries of the key six themes, integrating the issues and opportunities identified throughout the planning process. Summaries should use clear and accessible language to communicate findings to residents and stakeholders.

4.2 Content Integration and Finalization

• Organize and synthesize draft materials into a unified document

• Provide editorial support to strengthen narrative flow and readability

• Ensure alignment with New York State comprehensive planning guidance and best practices

4.3 Graphic Design and Layout

• Develop a professional layout and graphic identity for the plan

• Incorporate maps, charts, infographics, and images

• Ensure compliance with accessibility standards (including ADA considerations for digital documents)

• Prepare both print-ready and digital formats

4.4 Mapping and Visualization

• Refine, standardize, or recreate maps as needed

• Ensure cartographic quality and consistency

• Integrate GIS-based data and visualizations where appropriate

4.5 Final Deliverables

• Draft formatted Comprehensive Plan for review

• Revised draft incorporating comments from G/FLRPC and Wyoming County

• Final Comprehensive Plan document (print-ready PDF)

• Accessible, web-friendly version of the plan

• All source files and supporting materials

5. Deliverables and Schedule The anticipated project timeline is as follows:

• Contract Award: July 20th, 2026

• Project Initiation: August 1st, 2026

• Draft Plan Submission: September 30th, 2026

• Final Plan Completion: October 30th, 2026

The consultant shall propose a detailed schedule with milestones as part of their submission. All work is expected to be completed within 3 months of contract execution.

6. Proposal Requirements Proposals must include the following components:

6.1 Cover Letter

• Signed by an authorized representative

• Statement of understanding of the project and commitment to perform the work

6.2 Firm Qualifications

• Description of the firm or team, including organizational structure

• Relevant experience with similar projects, particularly comprehensive plans and document design

• Resumes of key personnel

6.3 Project Approach and Methodology

• Detailed description of the approach to completing the scope of services

• Description of coordination with G/FLRPC and project stakeholders

• Identification of any innovative or value-added services

6.4 Work Plan and Schedule

• Proposed timeline with tasks and milestones

6.5 Cost Proposal

• Detailed, itemized budget by task

• Identification of reimbursable expenses, if any

6.6 References

• Minimum of three (3) references for similar projects

7. Evaluation and Selection Criteria Proposals will be evaluated by G/FLRPC based on the following criteria:

• Demonstrated qualifications and relevant experience

• Quality of previous work products

• Understanding of the project and proposed methodology

• Ability to meet project schedule

• Cost effectiveness

• Responsiveness to RFP requirements

G/FLRPC reserves the right to conduct interviews with selected proposers.

8. Submission Instructions Proposals must be submitted electronically in PDF format no later than:

June 30th, 2026, at 4PM

Submissions shall be sent to:

Jenny Loewenstein Sustainability Program Manager jloewenstein@gflrpc.org

Subject Line: “RFP – Wyoming County Comprehensive Plan Final Deliverable”

Late submissions will not be accepted.

mailto:jloewenstein@gflrpc.org

9. Inquiries and Addenda All questions regarding this RFP must be submitted in writing via email to the contact listed above no later than June 17th, 2026, at 4PM.

Responses to questions and any addenda will be issued to all known prospective proposers.

10. General Terms and Conditions

10.1 Reservation of Rights

G/FLRPC reserves the right to:

• Reject any or all proposals

• Waive informalities and minor irregularities

• Request clarification or additional information from proposers

• Negotiate with one or more proposers

10.2 Contract Award

The selected consultant will be required to enter into a written agreement with G/FLRPC. The contract will incorporate the terms of this RFP and the selected proposal.

10.3 Compliance with Laws

The consultant must comply with all applicable federal, state, and local laws, regulations, and policies, including but not limited to:

• New York State General Municipal Law

• Non-discrimination and equal employment opportunity requirements

10.4 Insurance Requirements

The selected consultant shall maintain insurance coverage in types and amounts acceptable to G/FLRPC, including general liability, workers’ compensation, and, where applicable, professional liability insurance.

10.5 Minority and Women-Owned Business Enterprises (MWBE)

G/FLRPC encourages participation by Minority- and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB) consistent with New York State policy.

10.6 Procurement Lobbying Law Compliance

This procurement is subject to New York State Finance Law Sections 139-j and 139-k. Proposers must comply with all applicable requirements, including disclosure of prior non-responsibility determinations.

10.7 Freedom of Information Law (FOIL)

All proposals submitted may be subject to disclosure under the New York State Freedom of Information Law (FOIL), except for materials specifically exempted by law.

11. Contact Information Genesee/Finger Lakes Regional Planning Council 50 W Main Street, Rochester, NY 14614 585-454-9628 gflrpc.org

11. Contact Information