Wye Island Pre-Bid Conference Summary 2.4.2026.pdf
PDF 916 KB Posted
- Attached to
- Wye Island Duck House Renovations
- Solicitation number
- BPM054594
- Issued by
- Queen Anne's County, Maryland
About this file
This is a pre-bid conference summary document prepared for the Wye Island Duck House Renovations project, a state and local contract opportunity issued by Maryland. The project entails exterior renovation and wood paneling replacement work at the Wye Island Duck Lodge located at 632 Wye Island Road, Queenstown, Queen Anne's County, Maryland. The contractor will be responsible for providing all labor, equipment, materials, supplies, and insurance necessary to complete the work. The pre-bid conference was held on February 4, 2026, to allow prospective bidders to review project requirements, ask questions, and gather site-specific information prior to submitting bids. Attendees had the opportunity to tour the project site and clarify details with the issuing agency representatives.
The summary document includes details regarding bidder attendance, questions raised during the conference, and clarifications provided by the agency concerning project scope, specifications, and bid requirements. Key topics addressed likely covered site conditions, material specifications, work schedules, insurance and bonding requirements, and other contractual obligations. This pre-bid conference format is standard practice to ensure prospective bidders have equal access to project information and to minimize bid protests resulting from misunderstandings about project scope or conditions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Wye Island Duck Lodge Renovations Bid Form OP (1).pdf | ||
| Attachment P List of ALL Subcontractors.xlsx | XLSX spreadsheet | |
| Amendment 1.pdf | ||
| Wye Island Duck Lodge Specs (1).pdf | ||
| Wye island Open Market - Info To Bidders (2).pdf |
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Text version
Tawes State Office Building – 580 Taylor Avenue – Annapolis, Maryland 21401 410-260-8DNR or toll free in Maryland 877-620-8DNR – dnr.maryland.gov – TTY Users Call via the Maryland Relay
PRE-BID CONFERENCE SUMMARY
January 28 2026, 10:00 AM
Project No. EC25-09068-108 BPM054594
Project Title: WYE ISLAND DUCK HOUSE RENOVATIONS
Ladies/Gentlemen:
The Department of Natural Resources conducted a Pre-Bid Conference for the Wye Island Duck House Renovations at the Wye Island NRMA located at 632 Wye Island Road Queenstown, Md. 21658, January 28, 2026. An attendance list with the names of attendees has been distributed along with this Summary.
This Summary is being issued to document the Pre-Bid Conference. The Procurement Officer, Heather Mohney, convened the conference at 10:00 AM, recognized the State personnel present, and reminded all vendors to make sure to sign the attendance list.
Mrs. Mohney reviewed the following:
• Questions cut off date of January 30, 2026 at 4pm EST
• Bids will only be accepted on eMMA and the close date for the bids is February 12, 2026 at 4pm
• Review of the Procurement Instructions on eMMA
• This procurement is an SBR designated procurement as specified on the Information to Bidders
Tracy Bees reviewed the Following:
• The Procurement is MBE with a 15% goal
• The Procurement is VSBE with a 3% goal
Koren Lynch reviewed the following:
• Mrs. Lynch went over all of the Specifications for the procurement
• She reviewed the project manual as well with all vendors
• Discussed project Schedule, working hours, access to the site, storage of materials and use of utilities/ facilities
• Review Information to Bidders and Bid form
• Discussion regarding facility concerns, facility regulations, Etc.
• Tour of job site
Mrs. Mohney opened the floor to questions with the caveat that formal answers to questions would be provided if the questions were submitted in writing, preferably by e-mail. Questions were raised regarding issues related to the Scope of Work and the site. Please submit all questions in writing to heathera.mohney@maryland.gov
During the conference, the following points were emphasized:
- This solicitation is open to all vendors registered as a SBR with the State and will be awarded to the firm that submits the lowest responsive and responsible bid.
- Offerors not meeting the Minimum Qualifications will have their bid rejected.
- Follow-up questions and comments by prospective vendors are encouraged to be submitted by Friday, January 30, 2026 4:00 PM EST. All questions were to be sent directly to Mrs. Mohney
The attendees were reminded that responses given verbally and other general discussions were provided to help give a better understanding of the State’s requirements. Mrs. Mohney further reiterated that any question asked and answered at the conference should be submitted formally, to her, by e-mail if the questioner wanted a coordinated, official response.
The conference concluded at 11:15 AM.
Date Issued: February 4, 2026 By:
Heather Mohney
Procurement Officer I
*Please be aware that you will need to resubmit your bid is a bid has already been added to eMMA.
A new Round will be added to this solicitation.
| PRE-BID CONFERENCE SUMMARY |
| January 28 2026, 10:00 AM |
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