SOW Maynard FRC SpiraCone 3002A Antenna Install V2.2_23OCT2024.docx

FEMA Office of National Continuity Programs FEMA National Radio System (FNARS) Federal Regional Center Maynard, MA Statement of Work Spira-Cone Antenna Installation Statement of Work (SOW) October 23, 2024

PREPARED BY:

Federal Emergency Management Agency Office of National Continuity Programs Continuity Communications Division Location:

DHS/FEMA

Federal Regional Center, Region I 65 Old Marlboro Rd., Maynard, MA 01754

Contact:

Contracting Officers Representatives (COR): Stephen Powell Technical Monitor (TM): Stephen Powell Stephen.powell@fema.dhs.gov Office: 1-540-542-3103, Cell: 1-771-202-0355

DHS/FEMA

Mt. Weather MWEOC 19844 Blueridge Mountain Rd.

Bluemont, VA 20135

References:

Attachment A: Antenna Designed Location in Lat/Long & Conduit Path Attachment B: KRATOS Series 3002A Spira-Cone Antenna Attachment C: Spira-Cone Grounding System Example Attachment D: Caution RF Hazard Sign Attachment E: Concrete Cable Vault, Exterior Attachment F: Concrete Cable Vault, Interior 156” x 48” x 48” Interior Attachment G: Bulkhead, Rear View Attachment H: NexTek Surge Guard Lighting Arrester

Specific:

1. Geological Survey & Foundation Design

a. An on-site survey can be arranged to allow contractors the opportunity to examine the sites and the installation manual.

b. The contractor shall ensure completion of a geological survey report by a geotechnical engineering firm. The location of survey will be at the planned center of the Spira-Cone tower; at lat/long 42°24’44” N, 71°26’54” W (See Attachment A)

c. The contractor shall design a foundation based on the geological survey and the manufacturer’s specifications to be approved by the COR/TM.

d. It is the contactor’s responsibility to contact Dig Safe (811) and obtain any permits needed before any excavation, digging, trenching, or boring. The contractor is responsible for any cost and repair of any existing utilities, piping, wiring, equipment, or structure damaged during this construction.

2. Install 1(One) Spira-Cone 3002A Broadband HF Multi-Mode Antenna.

a. The contractor shall install the antenna foundations based on soil reports and available engineering plans provided by the manufacturer.

b. Concrete and rebar installation shall be poured and installed to the manufacturer’s specifications. Contractor to have concrete tested by an independent lab and results delivered electronically to the COR/TM.

c. The contractor shall install an external ground ring around the tower. The ring will be installed at a depth of 30” inches below the grade. The ring conductor wire will be #2 AWG copper ground wire. Ground rods will be installed at 16’ feet intervals throughout the ring (See Attachment C). All connections made below ground will be made using exothermic welding.

d. The newly installed antenna shall be grounded to the manufacturer’s standards throughout. In addition to the manufacturer’s standards, the anchor point will be grounded to the #2 AWG copper ground ring.

e. FEMA will supply 1 (one) complete Spira-Cone 3002A antenna assembly as sold by the manufacturer (See Attachment B). Parts list available in the documentation.

f. The contractor shall install the Spira-Cone 3002A antenna to the foundation in the location indicated in Attachment A.

g. The antenna shall be installed following all manufacture’s requirements to ensure proper operation to the manufacture’s specifications.

h. Install 2 (two) 10 X 14” (inch) ANSI /OSHA compliant rust-free aluminum RF Radiation Hazard signs on the tower at 5’ height facing towards facility. (See Attachment D).

3. Install transmission line and conduit.

a. The newly installed conduit will follow the red line from the new antenna to the cable vault. (See Attachment A). The contractor shall supply and install two new transmission lines from the balun through the concrete cable vault to the bulkhead in the facility Radio room. (See Attachment E, F &G). The length of each of the transmission lines from the radio room bulkhead to the antenna is ~500' ft, each. Note: The cable vault is considered a confined space.

b. The contractor will trench, at least 36 inches below grade, from the base of the antenna to the wooden stakes marking the mouth of 2 empty PVC pipes near the concrete cable vault.

c. There is a buried protective barrier around the cable vault that the contractor must take care to not damage. After the installation is complete the contractor shall have the area restored to pre-construction state.

d. The contractor shall supply and install 2 (two) runs of conduit from the Spira-Cone antenna base and to the wooden stake marking the mouth of 2x 4 inch PVC pipes near the cable vault.

· Each conduit shall be 4-inch Schedule 40 electrical PVC.

· The length of the conduits based on distances are approximately ~400' feet for each conduit run.

· The conduit shall maintain water tightness at the transition point(s).

· Note: the cable vault dimensions are 156” x 48” x 48” inches interior.

· The conduit at the antennas shall have the 90-degree sweep elbow and protrude 24 inches vertically above ground level up against the concrete and to accommodate feedline routing for termination to the antenna balun.

· The conduits shall be terminated, and water sealed with a rubberized boot at the antenna end. The boot shall have a properly sized cushion for the installed hardline feedline.

· The conduit to the cable vault end shall meet up with the existing marked empty 4” conduits already installed into the vault.

e. The contractor shall supply and install 2 (two) runs of Andrews AVA6-50, 1 ¼ inch transmission lines from the 3002A Spira-Cone antenna balun through the 2 conduits and the concrete cable vault to the NexTek Surge Guards protector in the bulkhead residing in the FRC building approximately 500’ feet in length each.

f. The contractor shall supply and install the required connectors and properly terminate the transmission lines to the Spira-Cone antennas balun (7/8” EIA Female) and to the NexTeK Surge Guard PTR7AF7AF25K protectors (7/16 DIN Female). (See Attachment N).

g. The contractor shall supply and install transmission line cable hangers to the cables clamping them to the tower every 4-5 feet from the PVC pipe to the balun and centered on one side of the tower.

h. Contractor shall ground both Andrews AVA6-50 transmission lines to the #2 AWG copper ground wire at the base of the tower for the Spira-Cone antenna using grounding kits installed to the manufacturer specifications. Transmission line ground kits shall be sealed from the weather to prevent water and corrosion damage to the transmission line.

i. All antenna connections made in the field to be properly sealed and weather-proofed.

4. Trenches and disturbed areas restoration

a. All trenches, ruts or tracks created by equipment such as trucks, lifts, backhoes or cranes shall be filled in, properly compacted and raked back to the natural ground level. Any disturbed site areas must be restored to pre-construction condition. Any excess soil, rock, or debris left over will be removed from the site at contractor’s expense.

b. Heavily reseed the disturbed areas with a grass seed mixture suitable for the region, and cover with straw or other suitable grass seed covering for the region/climate.

5. Testing

a. The contractor shall perform a 2 to 30 MHz VSWR sweep along with DTF sweeps documenting the as is installed length of the hardline run and the length to the antenna balun on the newly installed antenna/transmission line system.

b. All discrepancies in the installation of the antenna/feedline assemblies found to be outside manufactures specifications shall be addressed and the testing & documentation process repeated.

6. Trash & debris removal:

a. All shipping material and trash associated with this installation shall be neatly contained and disposed of prior to the completion of the installation.

b. All materials removed from the facility shall be properly disposed of in accordance with all Federal, State, and Local Laws & Regulations

Deliverables:

1. Prepare and submit status reports in Microsoft Office Suite tools and format and participate in teleconferences as required. COR must accept all plans for installation tasks to be performed to include but not limited to schedule, drawings, as built drawings, and manufacturer information. An electronic copy must be provided to the COR for distribution and coordination. Warranties will commence to the Government upon Government receipt of the equipment.

2. A geotechnical investigation report as per the SOW.

3. Foundation designed and installed based on soil and engineering plans.

4. One fully functional Spira-Cone 3002A HF multimode antenna installed per the SOW.

5. New transmission lines and conduit installed as directed in the SOW.

6. Trenches and disturbed areas restoration as directed in the SOW.

7. Trash and debris removal per the SOW.

8. The contractor shall perform a 2 to 30 MHz VSWR sweep along with a DTF sweep and document results on the newly installed antenna/transmission lines. All sweep documentation shall be given to the COR electronically by email in JPEG format.

9. Document and digitally photograph (JPEG format) antenna system installation to include location, transmission line length, location, and depth and submit to the COR electronically.

All remaining/unused parts, hardware, cabling and equipment will returned to FEMA.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested and the final documentation has been delivered to and accepted by the COR.

Period of Performance (POP): All work shall be completed by the contractor within 90 calendar days from the award date of the resulting order.

Government Furnished Equipment:

1. KRATOS 3002A Spira-Cone Antenna

General Requirements:

1. The contractor shall provide all labor, personnel, equipment, tools, hardware, materials and supplies not furnished by the Government necessary for completion of all tasks.

2. The contractor shall schedule a start date with construction phases/milestone for the project within 5 calendar days of receipt award for this project. The contractor shall coordinate with the COR and/or the Technical Monitor (TM) in advance of commencing any work.

3. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

4. The COR will work with the contractor to determine if any inspections and/or permits are needed.

5. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours from the start of the project.

6. The Contractor shall establish that FEMA NCP is the owner of record of all materials procured for this project, such that FEMA NCP may exercise all warranty and technical support rights following final acceptance.

7. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the Contracting Officer Representative (COR)/Contracting Officer (CO).

8. Installation will require personnel to climb. Personnel will be certified to climb towers and will adhere to all safety standards. Work to be performed under this SOW requires a minimum of two (2) tower and antenna certified people to be present at the job site. The Contractor shall provide all equipment and certified personnel associated with the entire project to operate in a safe manner and adhere to all Federal, State and local safety standards, including OSHA standards. The CO/COR or facility safety officer may require a copy of the certifications prior to the start of the project.

9. Environmental Issues: Contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the Contractor will be reported to the onsite Technical Monitor or the COR.

10. Confined Space requirements: If work to be performed under this SOW requires below grade manholes and or confined space entry the contractor shall ensure all personnel entering and working within the below grade manholes or a confined space are confined space certified as required by federal, state or local regulations. Contractor is required to have at least one other confined space certified individual when operating in confined spaces. Contractor is required to have all required confined space safety equipment setup and ready for operation when required. The CO/COR or facility safety officer may require a copy of the certifications prior to the start of the project.

11. Telephone: Telephone service should not be expected to be available onsite for the Contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

12. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities.

13. Utilities: If the Contractor requires a generator(s) then the Contractor must provide one.

14. Contractor employees working onsite shall wear an identification badge that at minimum displays the Contractor name, the employee’s photo, and the employee’s name. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

15. The Federal Government owns the hardware and associated systems. The contractor shall use only such equipment in support of requirements outlined in this SOW.

16. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

17. The Contractor shall coordinate services, deliverables, and delivery schedules with the COR or his/her designee, with the understanding that all work shall be within scope of this SOW. Contractor shall submit all deliverables to the COR for inspection and acceptance.

18. All cyber identity and cyber attribute data—including data at rest, data in transit, generated data, and metadata—will always remain the property of the United States Government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the Contractor shall return all Government-owned data to FEMA on an appropriate storage medium and will definitively purge all Contractor-owned equipment of Government-owned data.

19. Normal business hours shall be Monday thru Friday, from 8:00 a.m. to 4:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the COR. The Contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. Contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with Security. For emergency work, information will be provided as soon as it is practical, but Contractors will not be able to access sites until vetting procedures are complete. Contractors will be escorted by a properly cleared/badged Government employee. The Contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

20. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process and removed from the facility at the end of the install.

21. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph 3). below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3). The following coverage is the minimum insurance required for work Under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage written on the comprehensive form of the policy of at least $500,000 per occurrence.

Attachment A: Antenna Location & Conduit Path

Attachment B: KRATOS Series 3002A Spira-Cone Antenna

Attachment C: Spira-Cone Grounding System Example

Attachment D: Caution RF Hazard Sign

Attachment E: Concrete Cable Vault, Exterior

Attachment F: Concrete Cable Vault, Interior 156” x 48” x 48” Interior

Attachment G: Bulkhead, Rear View

Attachment H: NexTek Surge Guard Lighting Arrester image2.png image3.png image4.jpg image5.jpg image6.jpeg image7.jpeg image8.jpeg image9.JPG image1.jpeg