WSUV Campus Asphalt Repairs and Striping.pdf

Request for Proposal (RFP) No. CC0272-MWA5368

TITLE: “WSUV Campus Asphalt Repairs and Striping”

July 7, 2025

TABLE OF CONTENTS

RFP PURPOSE

SCOPE OF WORK

UNIVERSITY OVERVIEW

WSU VANCOUVER OVERVIEW

COORDINATOR FOR THIS RFP

AMENDMENTS AND/OR ADDENDUMS TO THE RFP

DISCLAIMER AND TERMS AND CONDITIONS

SCHEDULE OF RFP EVENTS, DEADLINES, AND AWARDED CONTRACT TERM DETAILS

CAMPUS WALK-THRU MEETING (MANITORY FOR ALL BIDDERS)

PREVAILING WAGES REQUITEMENTS

QUESTION AND ANSWER PERIOD

REQUIREMENTS OF PROPOSAL CONTENT AND SUBMISSION

PROCESS FOR SUBMITTING PROPOSAL TO WSUV VIA EMAIL

ACCOMPANYING EXHIBITS

RFP PURPOSE

WSU Vancouver wishes to find, and enter into an agreement with, a contractor to have them make specified repairs to asphalt (parking lots and roadways) on the WSU Vancouver campus, and then re-strip where needed and specified.

SCOPE OF WORK

1. Main parking lots, as seen on accompanying maps (see Exhibits F, G, H & I), will need Crack Sealed applied. The Crack Seal needs to be able to be driven on within 24 hours, or less, of application.

a. Some cracks have grass/weeds and/or debris and will need appropriate removed prior to application.

2. Parking lot “Orange 1”, “Orange 3”, “Green 1”,”Green 2”, “Green 3”, “Red 1”, “Red 2”, and “Red 3” will also need to have the isles and roadways (not the parking spaces) Seal Coated (see Exhibits F, G, H & I) and must be able to be driven on within 24 hours after application.

a. All lots requiring Seal Coat will need the “Stop” Lines removed, if by whatever necessary means and then reapplied; or if the individual “Stop” Line is in good shape, the seal coating may be carefully placed around the existing stop lines, provided care is taken to not damage the lines with overspray.

3. The entire Visitor’s “Loop” (including asphalt parking spaces) will need to be Crack Sealed and have Seal Coat applied.

a. Cracks having grass/weeds and/or debris will require appropriate cleaning prior to Sealing.

b. The Parking Lines will need to be repainted wherever they are damaged and/or disturbed by sealer applications.

4. Chip Sealing will be required on the “Sam Smith Drive” roadway (see Exhibits F & G) from Salmon Creek

Avenue up to the “Blue Lot”. This is the oldest section of our roadway, and although portions have been Chip Sealed in the past, we would like to have this redone in order to achieve an aesthetic consistency with the new Seal Coating of the Visitor’s “Loop” once it is completed.

5. Although it is understood that this RFP, and any award to a Contractor, is and will be rather late to schedule, any work that is unable to be completed before August 10, 2025 (which is very unlikely or impossible), will be required to be done on a Friday(s) (later in the day as is able to be coordinated with WSUV) and/or a Saturday(s) (early in the day as is able to be coordinated with WSUV) due to the WSU Vancouver Fall session starting the week of August 11th, 2025. Work can take place over the course of multiple days and/or weekends with appropriate scheduling and coordination with WSUV Public Safety (Parking Lots) and WSUV Facilities Services (Roadways).

6. IMPORTANT NOTICE: It must be understood, and accepted with the submission of your bid, that due to current governmental funding cutbacks and challenges affecting WSU Vancouver budgets, as well as possible conflicts and prohibitions on work performed (caused by classes being in session), some portions, or all, of this project may be cut back on, delayed (potentially until after the Spring session has concluded in June, particularly pertaining to roadways), and/or cancelled due to lack of funding approvals and/or scheduling problems.

UNIVERSITY OVERVIEW

Washington State University (www.wsu.edu), one of two research universities in the state, was founded in 1890 as the state’s land-grant institution. It is a Carnegie Doctoral/Research Extensive University with a current enrollment of approximately 26,300 undergraduate, graduate, and professional students and approximately 5,600 faculty and staff. A leading research institution, WSU offers 95 undergraduate degree, more than 60 graduate degree, and more than 40 doctoral degree programs through 12 colleges and a graduate school. In addition to the Pullman campus (approximately 18,200 students), Washington State University has campuses in Vancouver, Spokane, Tri-Cities, and Everett, as well as a Global Campus (for online degree programs accessible worldwide), and extension offices in every county.

WSU VANCOUVER OVERVIEW

Washington State University Vancouver is part of the Washington State University multicampus system and is committed to access and the university’s land-grant mission. The Vancouver campus was established in 1989 as a provider of upper division and graduate education, and in 2006 began admitting freshman students for the first time, marking an important event in the development of the WSU system.

WSU Vancouver is an innovative, nonresidential research university dedicated to offering premier undergraduate and graduate educational and research experiences. As the only public four-year university in Southwest Washington, WSU Vancouver enjoys extraordinary community support and is committed to developing areas of academic and research excellence that fuel innovation and economic growth, both regionally and statewide. Southwest Washington continues to be the area of the state with the most limited access to public higher education, while demand for college graduates remains strong.

http://www.wsu.edu/ http://www.online.wsu.edu/ http://www.online.wsu.edu/

WSU Vancouver is situated on 351-scenic acres in the homelands of the Chinookan and Taidnapam peoples and the Cowlitz Indian Tribe. Emile “Mel” Netzhammer, WSU Vancouver’s second chancellor in campus history, is passionate about expanding access to higher education and growing the number of students who successfully complete their academic degrees - especially for students who are first generation, come from underserved populations, and are completing their education in nontraditional ways.

A part of the greater Portland metro area, WSU Vancouver enrolls approximately 2,700 predominately undergraduate commuter students. The average age of a WSU Vancouver student is 25. First generation students comprise 39% of the undergraduate population and 35% are students of color. In terms of the financial profile of current undergraduate students, 82% of students are using financial aid, and of those, 59% are Pell grant eligible. The campus currently offers twenty-seven

(27) bachelor’s degrees, seven (7) master’s degrees, and three doctorate degrees with more than 190 doctorate faculty.

Although currently a nonresidential campus, students are increasingly relocating from other regions to attend WSU Vancouver, and student housing is a future possibility.

COORDINATOR FOR THIS RFP

RFP Coordinator Mike Appel

Contact information mike.appel@wsu.edu

Those interested in submitting a proposal are to rely on written statements issued by the RFP Coordinator. Any other communication will be considered unofficial and non-binding on the University. Communications directed to parties other than the RFP Coordinator may result in disqualification of the Proposal.

AMENDMENTS AND/OR ADDENDUMS TO THE RFP

In the event it becomes necessary to revise any part of this RFP, the amendment and/or addendum will be published on the Washington Electronic Business Solutions (WEBS) website at: https://pr-webs-customer.des.wa.gov/ (select “WEBS for Vendors”). For this purpose, the published questions and answers and any other pertinent information shall be provided as an amendment or addendum to the RFP and will be placed on this website. For further information on registering with the WEBS go to: https://des.wa.gov/sell/how-work-state/register-bid-opportunities.

DISCLAIMER AND TERMS AND CONDITIONS

Washington State University (“WSU”) reserves the right to revise the schedule below. Evaluation of responses, interviews and/or oral presentations (if requested), announcement of “Apparent Successful Proposal”, notifications to unsuccessful proposers, debriefings, and contract negotiations shall all be subject to change and to the availability of the evaluation team.

The University also reserves the right to cancel and/or to reissue the RFP as a whole or in part, prior to execution of a contract.

This RFP will operate under the WSU RFP General Terms and Conditions found at:

https://purchasing.wsu.edu/documents/2016/05/rfp-general-terms-and-conditions-sept-2015.pdf/.

The awarded contract will operate under the WSU General Terms and Conditions found at:

https://s3.wp.wsu.edu/uploads/sites/1305/2024/01/General-Terms-and-Conditions-1.8.2024.pdf.

The awarded contract will also operate under the WSU On-Site Work Terms and Conditions found at:

mailto:mike.appel@wsu.edu https://des.wa.gov/sell/how-work-state/register-bid-opportunities https://purchasing.wsu.edu/documents/2016/05/rfp-general-terms-and-conditions-sept-2015.pdf/ https://s3.wp.wsu.edu/uploads/sites/1305/2024/01/General-Terms-and-Conditions-1.8.2024.pdf https://purchasing.wsu.edu/documents/2022/02/on-site-terms-and-conditions-2022.pdf/.

SCHEDULE OF RFP EVENTS, DEADLINES, AND AWARDED CONTRACT TERM

DETAILS

EVENT DATE AND TIME

Request for Proposal (“RFP”) posted on WEBS July 7, 2025 Campus Walk-Thru Meeting (Required) July 16, 2025 @ 10 a.m. (PDT) Questions Deadline for RFP Inquiries. 4:00 (PDT) July 21, 2025 Responses to Questions be posted on WEBS Between July 22nd and July 25th, 2025

Responses Due to RFP Coordinator July 31, 2025 @ 4 p.m. (PDT) Evaluation Period (may include clarifying questions, interviews and/or presentations) TBD (Anticipated to end by the end of August or earlier.)

Announcement of Apparent Successful Proposal TBD (Anticipated to be announced by the end of August or earlier.)

Washington State University reserves the right to revise the above schedule. During evaluation of proposals, interviews or presentations may be requested and scheduled by the evaluation team.

Announcement of “Apparent Successful Proposal”, notifications to unsuccessful proposers, debriefings, and contract negotiations will occur after evaluation period.

CAMPUS WALK-THRU MEETING (MANITORY FOR ALL BIDDERS)

All respondent contractors are required to attend the scheduled Campus Walk-Thru Meeting on Wednesday, July 16, 2025, at 10:00 a.m. (any proposal submitted without a representative attending this meeting with be determined to be non-responsive and will not be considered). To attend this meeting please pre-register by emailing request (with “Campus Walk-Thru Meeting” in the subject line) to wsuvcops@wsu.edu, no later than by 1:00 p.m. Tuesday July 15, 2025. You will receive a response email letting you know exactly where to meet on campus, as well as any other necessary information.

If you have not received an email response by 3:30 p.m. on Thursday, July 15th, please call 360-546-9001.

PREVAILING WAGES REQUITEMENTS

The labor portion of this job is subject to Prevailing Wage requirements for Clark County, Washington. An Intent to pay Prevailing Wage must be filed with WA State Department of Labor & Industry (L&I) prior to the start of work. An Affidavit must be filed with L&I prior to final invoice. See RCW 39.12 and the link: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/. Proposed rates submitted in response to this RFP must reflect the prevailing wage labor rates.

QUESTION AND ANSWER PERIOD

Submit any and all questions via email to mike.appel@wsu.edu, with “RFP# CC0272-MWA5368 – Questions” in the subject line, no later than by the 4:00 p.m. (sharp), March 18, 2025 Deadline (no questions submitted after this time and date will be responded to or answered). Responses will be provided only in the form of an RFP Addendum posted to WEBS for public review.

REQUIREMENTS OF PROPOSAL CONTENT AND SUBMISSION

To be considered for the award for this RFP, a formal written Proposal (a required document) must be submitted within the https://purchasing.wsu.edu/documents/2022/02/on-site-terms-and-conditions-2022.pdf/ mailto:mike.appel@wsu.edu stated timeline of this RFP, along with all other required documents. The Proposal format must be in Word.doc or PDF (anything else may be rejected as “Not Responsive” and removed from consideration) – Do not submit Zip Files. The Contractor must identify all rates, fees, and expenses and state them clearly in the form of United States Dollars (USD) pertaining to each question asked below (no additional undisclosed charges will be considered, allowed after award or paid) and in the required document Exhibit B. The final award will be based on evaluation criteria scores determined by the answers to the questions asked below along with their clarity, as well as the submission (or non-submission) of all required documents (not submitting all required documents may cause your proposal to be deemed “Not Responsive” and removed from consideration).

1. Please answer the following questions by completing Exhibit B “Questions & Answers”, answering the associated question completely and clearly; keep in mind all information presented within you this RFP, any information that you have obtained during the required Campus Walk-Thru Meeting, and any additional information that may receive through the answer of any RFP Questions that have been posted on WEBS as Addendums. Please submit your completed copy of Exhibit B ensuring that all questions are answered thoroughly and completely as appropriate.

Incomplete or unclear responses may result in fewer or zero points being awarded by evaluators during the evaluation process, affecting the determination of the winning bid; answer all of the following questions that are in Exhibit B:

A. Are you able to perform and fully complete all of the Scope of Work (SOW) required to be done within this RFP without exception? If not, what and why are you not able to achieve any portion of this SOW?

B. How soon after the award will you be able to schedule the start of work on this SOW?

C. How long do you estimate it will take you to complete the noted SOW on all the specified Parking Lots described in this

RFP?

D. How long do you estimate it will take you to complete the noted SOW on the specified portion of the Roadway described in this RFP?

E. How, if at all, will weather conditions affect the different aspects of the overall SOW, its timing and completion of the full SOW? What are the minimal weather requirements to perform the different aspects? Please discuss.

F. What is your overall cost for performing all of the SOW on this RFP?

G. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Blue” Lot only?

H. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Green 1” Lot only?

I. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Green 2” Lot only?

J. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Green 3” Lot only?

K. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Gray 1” Lot only?

L. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Gray 2” Lot only?

M. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Orange 1” Lot only?

N. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Orange 2” Lot only?

O. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Orange 3” Lot only?

P. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 1” Lot only?

Q. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 2” Lot only?

R. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 3” Lot only?

S. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 4” Lot only?

T. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the Visitors “Loop” only?

U. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the specified section of “Roadway” only?

PROCESS FOR SUBMITTING PROPOSAL TO WSUV VIA EMAIL

The bidding contractor’s proposal shall be submitted as follows:

The proposal must be received electronically by the RFP Coordinator no later than 4 p.m. (sharp) Pacific Daylight Time on July 31, 2025, as per electronic stamp.

Proposals must be submitted electronically as an attachment to an email sent to mike.appel@wsu.edu, and the RFP Coordinator will view the responses after the close date and time for this RFP (or may email back confirmations of receipt as proposals are received as time permits). Attachments to the e-mail shall be in Microsoft Word format, or PDF – no other formats. Zipped files cannot be received by WSU and cannot be used for submission of proposals. The proposal and all documents requiring a signature must have a scanned signature (or other electronic signature method) of the individual within the organization authorized to bind the respondent to the offer. WSU is not responsible for any issues with the respondent's email or system, nor for any emails blocked by WSU's protective email filters – if a proposal is not received by the RFP Coordinator by the RFP closing time, with an electronic time stamp indicating this, the proposal will not be accepted. Only if WSU’s email is verified to not be working properly, appropriate allowances will be made. Proposals may not be transmitted using facsimile transmission.

Respondents must allow sufficient time to ensure timely receipt of the proposal by the RFP Coordinator. Late proposals will not be accepted and will be automatically disqualified from further consideration (unless as stated above, WSU’s email is proven to be at fault). All proposals and any accompanying documentation become the property of WSU and will not be returned.

DELIVERY INFORMATION FOR

PROPOSALS:

Submit to:

Washington State University Vancouver

Submission Method - Email to:

mike.appel@wsu.edu

Email Subject Line:

“ATTN: RFP# CC0272-MWA5368”

Due Date and Time:

July 31, 2025, at 4 p.m. PDT

FAXED SUBMISSIONS ARE NOT

ACCEPTED

LATE SUBMISSIONS ARE NOT

ACCEPTED

mailto:mike.appel@wsu.edu, mailto:mike.appel@wsu.edu

ACCOMPANYING EXHIBITS

Exhibit A “Certifications and Assurances Form” (Required Document – must be completed & submitted).

Exhibit B “Questions & Answers” (Required Document – must be completed & submitted).

Exhibit C “Reference Contact Information” (Required Document – must be completed & submitted).

Exhibit D “W-9 Form (Rev. March 2024)” (Required Document – must be completed & submitted).

Exhibit E “Fund Transfer Authorization Form” (Optional - this document is not required).

Exhibit F “Campus Map” (Information Only).

Exhibit G “Campus Paved Areas Vancouver” Map (Information Only).

Exhibit H “Campus Parking Lots” (Information Only).

Exhibit I “Parking Lots Areas” (Information Only).

I/we make the following certifications and assurances as a required element of the proposal to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract:

1. I/we declare that all answers and statements made in the proposal are true and correct.

2. The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single proposal.

3. The attached proposal is a firm offer and will remain valid for 180 days, and it may be accepted by the University without further negotiation (except where obviously required by lack of certainty in key terms) any time within 180 days of bid close.

4. In preparing this proposal, I/we have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to this proposal or prospective contract, and who was assisting in other than his or her official, public capacity.

If there are exceptions to these assurances, I/we have described them in full detail on a separate page attached to this document.

5. I/we understand that the University will not reimburse me/us for any costs incurred in the preparation of this proposal. All proposals become the property of the University, and I/we claim no proprietary right to the ideas, writings, items, or samples, unless so stated in this proposal.

6. Unless otherwise required by law, the prices and/or cost data which have been submitted have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by him/her prior to opening, directly or indirectly, to any other Proposer or to any competitor.

7. I/we agree that submission of the attached proposal constitutes acceptance of the solicitation contents and the attached sample contract and general terms and conditions. If there are any exceptions to these terms, I/we have described those exceptions in detail on a page attached to this document.

8. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

9. I/we grant the University the right to contact references and other, who may have pertinent information regarding the ability of the Respondent and the lead staff person to perform the services contemplated by this RFP.

10. If any staff member(s) who will perform work on this contract has retired from the State of Washington under the provisions of the 2008 Early Retirement Factors legislation, his/her name(s) is noted on a separately attached page.

11. Washington Wage Law Certification: Prior to awarding a contract, institutions of higher education in the state of Washington are required to determine that a bidder is a “responsible bidder.” See RCW 39.26.160(2) & (4). Pursuant to legislative enactment in 2017, the responsible bidder criteria include a contractor certification that the contractor has not willfully violated Washington’s wage laws. I/we hereby certify, under penalty of perjury under the laws of the State of Washington, that I/we are not currently debarred from doing business with the State of Washington. INITIAL ONE:

_______ NO WAGE VIOLATIONS. I/We have NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082 any provision of RCW chapters 49.46, 48.48, or 49.52 within three (3) years prior to the date of signing this Certifications & Assurances form below.

OR

_______ VIOLATIONS OF WAGE LAWS. I/We have been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, a provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced procurement solicitation date.

12. Terms and conditions of Washington State University. INITIAL ONE:

NO EXCEPTIONS ARE TAKEN TO THE WSU GENERAL TERMS AND CONDITIONS.

EXCEPTIONS OUTLINED ON THE ATTACHED PAGE ARE TAKEN TO THE WSU GENERAL TERMS

AND CONDITIONS.

ON BEHALF OF THE RESPONDENT SUBMITTING THIS PROPOSAL, MY NAME BELOW ATTESTS TO THE ACCURACY OF THE ABOVE

STATEMENTS.

SIGNATURE TITLE

EMAIL ADDRESS TELEPHONE DATE

Exhibit A

CERTIFICATIONS AND ASSURANCES TO BE SUBMITTED WITH RESPONSE

http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 Michael Appel Typewritten Text

PRINT NAME

Exhibit B “Questions & Answers”

A. Are you able to perform and fully complete all of the Scope of Work (SOW) required to be done within this RFP without exception? If not, what and why are you not able to achieve any portion of this SOW?

B. How soon after the award will you be able to schedule the start of work on this SOW?

C. How long do you estimate it will take you to complete the noted SOW on all the specified Parking Lots described in this RFP?

D. How long do you estimate it will take you to complete the noted SOW on the specified portion of the Roadway described in this RFP?

E. How, if at all, will weather conditions affect the different aspects of the overall SOW, its timing and completion of the full SOW? What are the minimal weather requirements to perform the different aspects? Please discuss.

F. What is your overall cost for performing all of the SOW on this RFP?

G. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Blue” Lot only?

H. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Green 1” Lot only?

I. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Green 2” Lot only?

J. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Green 3” Lot only?

K. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Gray 1” Lot only?

L. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Gray 2” Lot only?

M. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Orange 1” Lot only?

N. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Orange 2” Lot only?

O. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Orange 3” Lot only?

P. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 1” Lot only?

Q. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 2” Lot only?

R. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 3” Lot only?

S. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the “Red 4” Lot only?

T. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the Visitors “Loop” only?

U. Breaking up the total cost stated in Question# F above into its smaller portions, what is the total cost for completing all the specified SOW for the specified section of “Roadway” only?

References:

#1

#2

#3

(Additional (optional) references can be added by adding pages if desired)

EXHIBIT C

Reference Contact Information

Product/Services Provided:

Business / Organization Name:

Contract Name:

Contract Phone# / Email Address:

Product/Services Provided:

Business / Organization Name:

Contract Name:

Contract Phone# / Email Address:

Product/Services Provided:

Business / Organization Name:

Contract Name:

Contract Phone# / Email Address:

Form W-9 (Rev. March 2024) Department of the Treasury Internal Revenue Service

Give form to the requester. Do not send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

P ri n t o r ty p e

S ee

S p ec if ic In st ru ct io n s on p ag e

3.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)

2 Business name/disregarded entity name, if different from above.

3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor C corporation S corporation Partnership Trust/estate

LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.

Other (see instructions)

3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions

4 Exemptions (codes apply only to certain entities, not individuals;

see instructions on page 3):

Exempt payee code (if any)

Exemption from Foreign Account Tax Compliance Act (FATCA) reporting code (if any)

(Applies to accounts maintained outside the United States.)

5 Address (number, street, and apt. or suite no.). See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or

Employer identification number

Part II Certification

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of

U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they

Cat. No. 10231X Form W-9 (Rev. 3-2024)

Exhibit D

Request for Taxpayer Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

Form W-9 (Rev. 3-2024) Page 2 must obtain your correct taxpayer identification number (TIN), which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.

• Form 1099-INT (interest earned or paid).

• Form 1099-DIV (dividends, including those from stocks or mutual funds).

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds).

• Form 1099-NEC (nonemployee compensation).

• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers).

• Form 1099-S (proceeds from real estate transactions).

• Form 1099-K (merchant card and third-party network transactions).

• Form 1098 (home mortgage interest), 1098-E (student loan interest), and 1098-T (tuition).

• Form 1099-C (canceled debt).

• Form 1099-A (acquisition or abandonment of secured property).

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

Caution: If you don’t return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

By signing the filled-out form, you:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued);

2. Certify that you are not subject to backup withholding; or

3. Claim exemption from backup withholding if you are a U.S. exempt payee; and

4. Certify to your non-foreign status for purposes of withholding under chapter 3 or 4 of the Code (if applicable); and

5. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting is correct. See What Is FATCA Reporting, later, for further information.

Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9.

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:

• An individual who is a U.S. citizen or U.S. resident alien;

• A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States;

• An estate (other than a foreign estate); or

• A domestic trust (as defined in Regulations section 301.7701-7).

Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding. Payments made to foreign persons, including certain distributions, allocations of income, or transfers of sales proceeds, may be subject to withholding under chapter 3 or chapter 4 of the Code (sections 1441–1474). Under those rules, if a Form W-9 or other certification of non-foreign status has not been received, a withholding agent, transferee, or partnership (payor) generally applies presumption rules that may require the payor to withhold applicable tax from the recipient, owner, transferor, or partner (payee). See Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities.

The following persons must provide Form W-9 to the payor for purposes of establishing its non-foreign status.

• In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the disregarded entity.

• In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the grantor trust.

• In the case of a U.S. trust (other than a grantor trust), the U.S. trust and not the beneficiaries of the trust.

See Pub. 515 for more information on providing a Form W-9 or a certification of non-foreign status to avoid withholding.

Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person (under Regulations section 1.1441-1(b)(2)(iv) or other applicable section for chapter 3 or 4 purposes), do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a qualified foreign pension fund under Regulations section 1.897(l)-1(d), or a partnership that is wholly owned by qualified foreign pension funds, that is treated as a non-foreign person for purposes of section 1445 withholding, do not use Form W-9. Instead, use Form W-8EXP (or other certification of non-foreign status).

Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a saving clause. Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes.

If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items.

1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien.

2. The treaty article addressing the income.

3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions.

4. The type and amount of income that qualifies for the exemption from tax.

5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.

Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if their stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first Protocol) and is relying on this exception to claim an exemption from tax on their scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption.

If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233.

Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include, but are not limited to, interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third-party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding.

You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return.

Payments you receive will be subject to backup withholding if:

1. You do not furnish your TIN to the requester;

2. You do not certify your TIN when required (see the instructions for Part II for details);

3. The IRS tells the requester that you furnished an incorrect TIN;

4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only); or

5. You do not certify to the requester that you are not subject to backup withholding, as described in item 4 under “By signing the filled-out form” above (for reportable interest and dividend accounts opened after 1983 only).

Form W-9 (Rev. 3-2024) Page 3

Certain payees and payments are exempt from backup withholding.

See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information.

See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier.

What Is FATCA Reporting?

The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all U.S. account holders that are specified U.S. persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information.

Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you are no longer tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the grantor of a grantor trust dies.

Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.

Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.

Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.

Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties.

Specific Instructions

Line 1

You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return.

If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9.

• Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name.

Note for ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040 you filed with your application.

• Sole proprietor. Enter your individual name as shown on your Form 1040 on line 1. Enter your business, trade, or “doing business as” (DBA) name on line 2.

• Partnership, C corporation, S corporation, or LLC, other than a disregarded entity. Enter the entity’s name as shown on the entity’s tax return on line 1 and any business, trade, or DBA name on line 2.

• Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. Enter any business, trade, or DBA name on line 2.

• Disregarded entity. In general, a business entity that has a single owner, including an LLC, and is not a corporation, is disregarded as an entity separate from its owner (a disregarded entity). See Regulations section 301.7701-2(c)(2). A disregarded entity should check the appropriate box for the tax classification of its owner. Enter the owner’s name on line 1. The name of the owner entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S.

federal tax purposes has a single owner that is a U.S. person, the U.S.

owner’s name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity’s name on line 2. If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN.

Line 2

If you have a business name, trade name, DBA name, or disregarded entity name, enter it on line 2.

Line 3a

Check the appropriate box on line 3a for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3a.

IF the entity/individual on line 1 is a(n) . . .

THEN check the box for . . .

• Corporation Corporation.

• Individual or

• Sole proprietorship

Individual/sole proprietor.

• LLC classified as a partnership for U.S. federal tax purposes or

• LLC that has filed Form 8832 or 2553 electing to be taxed as a corporation

Limited liability company and enter the appropriate tax classification:

P = Partnership, C = C corporation, or S = S corporation.

• Partnership Partnership.

• Trust/estate Trust/estate.

Line 3b

Check this box if you are a partnership (including an LLC classified as a partnership for U.S. federal tax purposes), trust, or estate that has any foreign partners, owners, or beneficiaries, and you are providing this form to a partnership, trust, or estate, in which you have an ownership interest. You must check the box on line 3b if you receive a Form W-8 (or documentary evidence) from any partner, owner, or beneficiary establishing foreign status or if you receive a Form W-9 from any partner, owner, or beneficiary that has checked the box on line 3b.

Note: A partnership that provides a Form W-9 and checks box 3b may be required to complete Schedules K-2 and K-3 (Form 1065). For more information, see the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

If you are required to complete line 3b but fail to do so, you may not receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or beneficiaries. See, for example, sections 6698, 6722, and 6724 for penalties that may apply.

Line 4 Exemptions

If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you.

Exempt payee code.

• Generally, individuals (including sole proprietors) are not exempt from backup withholding.

• Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends.

• Corporations are not exempt from backup withholding for payments made in settlement of payment card or third-party network transactions.

• Corporations are not exempt from backup withholding with respect to attorneys’ fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC.

The following codes identify payees that are exempt from backup…