WSU RFP 2024-Y25836.pdf

Video Wall Rental

Due by: July 31, 2024 5PM Local Pullman, WA Time

RFP Coordinator: Randy Poesy Phone: (509) 335-1249

Email: rcpoesy@wsu.edu

Washington State University Request For Pricing #2024-Y25836 (RFP)

RFP 2024-Y25836

rcpoesy Highlight

Name:

Title:

Randy Poesy Procurement & Supply Specialist 3

E-Mail: rcpoesy@wsu.edu

ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

July 31, 2024 5PM Local Pullman, WA Time

Washington State University reserves the right to revise the above schedule.

Note: Evaluation of proposals will be subject to the availability of the evaluation team. Washington State University will perform its diligence in keeping vendors informed throughout the evaluation and selection process.

Any questions due:

Followed by Final Q&A Addendum

Proposals Due No Later than:

July 25, 2024 5PM Local Pullman, WA Time7

CERTIFICATION OF ASSURANCES:As part of its bid requirements and in order to be in compliance with RCW 28B.10.019 and RCW 39.26.160, Washington State University must receive a signed Certifications & Assurances form from the apparent successful vendor prior to placing a contract or purchase order. Please find and complete the attached WSU Certifications & Assurances form and submit it with your response. Any failure to provide the Certifications & Assurances form prior to award will result in University's determination that the bidder is not a responsible bidder as set forth in RCW 39.26.160 and WSU will negotiate with the next highest scoring or lowest responsive bidder.

GENERAL TERMS AND CONDITIONS PUBLISHED AT: http://purchasing.wsu.edu/terms APPLY TO THIS

SOLICITIATION .

RFP COORDINATOR

The RFP Coordinator is the sole point of contact at Washington State University for this procurement. All communication shall be with the RFP Coordinator, as follows:

RFP 2024-Y25836

Washington State Video Wall Rental RFP:

• Looking for a video wall that is 16ft x 9ft

• Wall will be hung on trusses that are built on top of the stage on the ground to be provided by supplier.

• Install date – September 25, 2024 – Bohler Gym

• Move to Beasley Coliseum – First or second week of December

• Strike Date from Beasley Coliseum – March 7, 2025 Additional Optional Options:

• Additional 48x9 video wall for ZZU Mania October 18 o Setup Date - October 16 o Strike – October 19 o Beasley Coliseum Pricing Options:

• Please provide a price for the entire length of the request above but also have another price broken out spanning Sept 2024 – December 2024 and a separate price for December 2024 – March 2025. We’d like to see these prices as standalone items in case we decide not to use the video wall the entire time.

mailto:wade@wsu.edu rcpoesy Highlight rcpoesy Highlight rcpoesy Highlight rcpoesy Highlight rcpoesy Highlight rcpoesy Highlight

CERTIFICATIONS AND ASSURANCES TO BE SUBMITTED WITH RESPONSE

I/we make the following certifications and assurances as a required element of the proposal to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract:

1. I/we declare that all answers and statements made in the proposal are true and correct.

2. The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single proposal.

3. The attached proposal is a firm offer and will remain valid for 180 days, and it may be accepted by the University without further negotiation (except where obviously required by lack of certainty in key terms) any time within 180 days of bid close.

4. In preparing this proposal, I/we have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to this proposal or prospective contract, and who was assisting in other than his or her official, public capacity.

If there are exceptions to these assurances, I/we have described them in full detail on a separate page attached to this document.

5. I/we understand that the University will not reimburse me/us for any costs incurred in the preparation of this proposal. All proposals become the property of the University, and I/we claim no proprietary right to the ideas, writings, items, or samples, unless so stated in this proposal.

6. Unless otherwise required by law, the prices and/or cost data which have been submitted have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by him/her prior to opening, directly or indirectly, to any other Proposer or to any competitor.

7. I/we agree that submission of the attached proposal constitutes acceptance of the solicitation contents and the attached sample contract and general terms and conditions. If there are any exceptions to these terms, I/we have described those exceptions in detail on a page attached to this document.

8. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

9. I/we grant the University the right to contact references and other, who may have pertinent information regarding the ability of the Respondent and the lead staff person to perform the services contemplated by this RFP.

10. If any staff member(s) who will perform work on this contract has retired from the State of Washington under the provisions of the 2008 Early Retirement Factors legislation, his/her name(s) is noted on a separately attached page.

11. Washington Wage Law Certification: Prior to awarding a contract, institutions of higher education in the state of Washington are required to determine that a bidder is a “responsible bidder.” See RCW 39.26.160(2) & (4). Pursuant to legislative enactment in 2017, the responsible bidder criteria include a contractor certification that the contractor has not willfully violated Washington’s wage laws. I/we hereby certify, under penalty of perjury under the laws of the State of Washington, that I/we are not currently debarred from doing business with the State of Washington. INITIAL ONE:

_______ NO WAGE VIOLATIONS. I/We have NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082 any provision of RCW chapters 49.46, 48.48, or 49.52 within three (3) years prior to the date of signing this Certifications & Assurances form below.

OR

_______ VIOLATIONS OF WAGE LAWS. I/We have been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, a provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced procurement solicitation date.

12. Terms and conditions of Washington State University. INITIAL ONE:

______ NO EXCEPTIONS ARE TAKEN TO THE TERMS OF THE MODEL CONTRACT

______ EXCEPTIONS OUTLINED ON THE ATTACHED PAGE ARE TAKEN TO THE TERMS OF THE MODEL

CONTRACT.

ON BEHALF OF THE RESPONDENT SUBMITTING THIS PROPOSAL, MY NAME BELOW ATTESTS TO THE ACCURACY OF THE ABOVE

STATEMENTS.

SIGNATURE TITLE PRINT NAME

EMAIL ADDRESS TELEPHONE DATE

http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52