WSD_FH Generator Repair Service PWS_Revised.pdf

PERFORMANCE WORK STATEMENT (PWS)

Lake Sonoma Hatchery Generators Maintenance and Repairs

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide repair of multiple components of the back-up generator system at the Lake Sonoma Don Clausen Hatchery. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repair of the back-up generator system components as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Lake Sonoma Fish Hatchery has two Cummins brand generators (Model # DFEG- 4559100, Serial # E100124415 & E100124416) used to provide emergency power to the entire hatchery facility during power outages. It is mission essential that the generators are in optimal working condition to ensure reliable backup power during emergency outages to keep the water flowing through the hatchery and the fish alive. Power outages are common in the Lake Sonoma AOR and can last for multiple days.

Cummins brand generators are proprietary and require a certified Cummins technician to perform the maintenance and repairs.

1.3 Objectives: Perform maintenance and repair services for the back-up generator system components:

Repair service of block heater system and appurtenant coolant hoses for two generators Full maintenance service of two transfer switches Life-cycle performance summary report for two generators Preventive maintenance services for two generator coolant systems

1.4 Scope: The following summary of services under this performance work statement shall accomplish the following:

• Life-cycle repair/replacement of block heater system components for two generators to ensure functionality under normal operating conditions.

• Full maintenance service of two transfer switches to validate safe function and ensure continued functionality under normal operating conditions.

• Provide a life-cycle performance summary report of the generator system through a log of runtimes, fault codes, power outages, etc.

• Provide 6-months of schedule preventive maintenance of services for the coolant systems and other related components for two generators.

1.5 Period of Performance: The period of performance shall be 400 days

1.6 General Information

1.6.1 Quality Control: The Contractor shall demonstrate an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the with the Performance Requirements Summary of this PWS.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the government facility located at 3246 Skaggs Springs Road, Geyserville, CA, 95441.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. to 3:00 p.m., Monday thru Friday except Federal holidays.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide no services

3.2 Facilities: The Government will provide access to the Lake Sonoma Hatchery Generator System in Geyserville, CA.

3.3 Utilities: The Government will provide no utilities.

3.4 Equipment: The Government will provide no equipment.

3.5 Materials: The Government will provide no materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall repair services for the back-up generator system components:

• Life-cycle repair/replacement of block heater system components for two generators to ensure functionality under normal operating conditions.

• Full maintenance service of two transfer switches to validate safe function and ensure continued functionality under operating conditions.

• Provide a summary report of life-cycle performance of the generator system through a log of runtimes, fault codes, power outages, etc.

• Provide 6-months of schedule preventive maintenance of services for the coolant systems of two generators.

5.2. Task Description.

The following tasks are anticipated to be the minimum required to successfully perform the requirements under this PWS.

5.2.1 Generator Coolant System Service

• Drain and replace the coolant with manufacturer-approved fluids.

• Replace all hoses, seals, gaskets, and clamps related to the coolant system.

• Replace thermostats, block heaters, and relays associated with the coolant system.

• Replace any additional worn or defective parts as identified during the service.

• Inspect and service vent lines to ensure proper functionality.

5.2.2 Transfer Switch System Service

• Clean interior of the panels to remove dirt, debris, and contaminants that could impair functionality.

• Inspection and service of mechanical moving parts to ensure proper function and provide an estimate on their recommended lifecycle replacement.

• Replace transfer switch batteries to ensure reliable operation during power transfer.

5.2.3 Life-Cycle Performance Report

• Provide a detailed performance report for the generators. This report should summarize the operational history over their 15-year lifespan, including total run hours for each generator and the number of times each transfer switch has been activated.

• The report should also include a list and explanation of all faults and events logged in the last six months.

5.2.4 Preventative Maintenance Service

• The contract will include a period of scheduled follow-up preventative maintenance based on the operator's manual recommendations.

• This will include a minimum of two service requests to conduct 6-month and 12-month preventive maintenance checks/activities as specified by the Operation and Maintenance Manual Industrial and Power Generation QSX15 Engines, Bulletin 3666423, December 2009. The maintenance interval shall be measured from the end of work specified in 5.2.1.

5.3 Deliverables

• Summary report of life-cycle performance of the generator system - log of runtimes, fault codes, power outages

• Invoice for services rendered in conformance with the terms and conditions of this contract.

Invoices will break down all charges by contract line item. All charges will be supported with backup documentation detailing parts and labor.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

• EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements Manual (as updated).

• Operation and Maintenance Manual Industrial and Power Generation QSX15 Engines, Bulletin 3666423, December 2009

• Operator Manual Transfer Switch 40-4000 Amperes OTPCA (Spec A), OTPCB (Spec A), OTPCC (Spec A), OTPCD (Spec A), OTPCE (Spec A-C), OTPCF (Spec C), OTPCG (Spec A- C), OTPCH (Spec A-C), OTPCJ (Spec B), 926-0132 (Issue 3), 10-2009

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Photos

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide repair/refurbishment as described in Part 5.

Completion of all required repairs

Zero deviation Periodic Surveillance by

COR.

PRS # 2.

The contractor shall provide follow up preventive maintenance as described in Part 5.

Completion of maintenance services Zero deviation Periodic Surveillance by

COR.

PRS # 3.

The contractor shall provide deliverables as described in Part 5.

Submittal of required deliverables Zero deviation 100% Inspection by

COR.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Life-cycle Performance report per Section 5.2.5

Once

One

Electronic .pdf, emailed

COR

Invoice per Section 5.3 Within 30 days of work completion

One Electronic COR

TECHNICAL EXHIBIT 3

PHOTOS

Generator Specifications

Failed block heater and associated components on Generator #1

Utility to generator transfer switch panel (Left). Generator to generator transfer switch panel (Right).

Side by side view of Generator #1 (right) and Generator #2 (left)