Worldwide Support Services IDIQ_Market Research_final.pdf

Department of State 2027 A/E IDIQ for Worldwide AE Support Services

Sources Sought - Market Research

This is a Sources Sought notice Only. This Sources Sought Notice is issued for information and planning purposes only as part of U.S. Department of State market research and does not constitute an RFP. The purpose of this notice is to obtain information regarding the availability and capability of qualified Small Business (SB), Women Owned Small Business (WOSB), HUBZone (HUBZ), 8(a), and Service-Disabled Veteran-Owned Small Business (SDVOSB) - (SDVOSM) under NAICS code 541330. Be advised that acquisition strategy and set-aside decisions may be made based on the information provided in response to this Sources Sought notice. The government is requesting information regarding the availability of capable firms to support the requirements of the U.S. Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) for indefinite delivery/indefinite quantity (IDIQ) contracts to qualified architect and engineer (A/E) firm-led teams (prime or joint venture) of licensed professionals to provide comprehensive A/E services.

Responders are advised that the government will not pay for information submitted in response to this sources sought notice, nor will it compensate responders for any costs incurred in the development/furnishing of a response.

Please note that a decision not to submit a response to this sources sought notice will not preclude a vendor from participating in any future solicitation.

Description: Support services may include, but are not limited to, the preparation of facility assessments and comprehensive maintenance plans; architectural, interiors, and engineering studies; signage and wayfinding plans; master plans; planning analyses to develop a range of facility options; technical due diligence; design and construction specifications; construction contract statements of work; cost estimates for design and construction; engineering feasibility studies; construction environment profiles; historic structures and landscapes reports; blocking and stacking diagrams; and, site utilization studies and plans.

Support services may also include, but not be limited to, providing operation and planning support services; data integration and life-cycle analysis; CADD, BIM, and site data archive services; Research and Development (R&D) efforts related to building technology; QA/QC initiatives including training; the review of design documents prepared by others; business assessment validations; architectural and engineering forensics services; and, facility, project, and construction management services.

Scope: The support services scope may include the following professional services:

architecture, historic preservation, landscape architecture, interior design, environmental graphic design, graphic design, electrical, mechanical, fire protection, structural (including blast/seismic), atmospheric risk analyst, civil/geotechnical engineering, planning, cost estimating, data analytics, facility management, project management, building envelope specialist, building forensics specialist, and construction management.

A/Es shall coordinate U.S. Government’s requirements and the applicable laws, codes and standards at the overseas project sites. A/Es will likely be required to sub-contract local A/Es for task orders to complete due diligence, and pre-planning activities. Knowledge and experience in the preparation of planning, design and construction documents employing alternative delivery methods (e.g. design-build with bridging, design-build, and design-bid-build, etc.) will be required.

We are seeking Companies in the following Socio-Economic Categories under NAICS code: Small Business (SB), Women Owned Small Business (WOSB), HUBZone (HUBZ), 8(a), and Service- Disabled Veteran-Owned Small Businesses (SDVOSB). All interested companies must have an active registration in the System for Award Management (SAM) and not be on the Excluded Party List.

1. Technical Requirements

2A. Submission Requirements and Format:

2A.1 Organization. Organize submittals by factor according to the list in Section 2.C below.

Tab and clearly identify each factor in the submittal.

2A.2 Language. Use only the English language. Submit an English translation for all information originally provided in another language. If an English translation is not provided, DOS will not review or consider the information submitted only in another language. Non-English language pages are not included in any page counts.

2A.3 Page Limits. Maximum page limits for each factor are identified in Section 2.C. If a submission exceeds the allowable page limits, DOS may consider only the designated number of pages, starting with the first page of each factor.

2A.4 Page Size. Pages are based on a single-sided 8 ½” x 11” (or A4) sheet. Page equivalencies are: one double-sided page = two single-sided pages; 11”x17” fold-outs = two pages per side. Except where otherwise specified, the maximum paper size permitted is 11” x 17” (or A3).

2A.5 Font. Submit offers in size 12 font minimum. Only the Standard Form (SF) 330, required for use by the design subcontractors, may be prepared in size 10 font. SF 330 is available through: https://www.gsa.gov/forms-library/architect-engineer-qualifications

2A.6 Color. Submit text as black writing on a white background. Text that is difficult to read due to the use of colored text, colored background, and/or font selection may result in a failure of one or more factors.

2A.7 Format and Copies. Provide one electronic copy via email; see submission instructions at the end of this sources sought notice.

2A.8 Missing Information. A proposal submission discovered to be incomplete or missing the required information may be eliminated from further consideration.

2A.9 Additional Information. Offerors are cautioned that DOS will consider only the information in the submission and that obtained by DOS from additional sources concerning past performance.

https://www.gsa.gov/forms-library/architect-engineer-qualifications

2B. Definitions:

2B.1 Where the term “Offeror” is used, it is intended that requirements for the Offeror apply equally to either a single Contractor or to all parties of a Joint Venture (JV), where applicable.

2B.2 The contract(s) included in this sources sought are referenced as “the Contract” in Section 2.C.

2C. CONTENT OF SUBMISSIONS AND FACTORS FOR EVALUATION:

FACTOR 1: Joint Venture Agreement/Signed Statement of JV Intent & Description of Partnership.

1.1 Page limit: Three. The JV agreement or Statement of Intent to form a JV does not count against the page limit for this factor.

1.2 If the planned organizational structure for the Offeror is a JV, provide a Statement of

Intent to form a JV, signed by all parties to the JV. If a formal JV has already been formed, the JV agreement may be submitted in lieu of the Statement of Intent. If the Offeror is not submitting as a JV, include a statement in the submission in response to this factor.

1.3 Organizations that wish to rely upon the experience or financial resources of any other legally related entity or organization, including parent companies, subsidiaries, or other related firms, must do so by way of a JV.

1.4 Describe the relationship of the JV parties.

1.5 Identify each JV party’s role.

1.6 Identify the type and percentage of work assigned to each JV party.

If the offeror is organized as a Joint Venture, DOS will evaluate whether the roles and responsibilities of the JV parties have been adequately described. This factor is not applicable if there is no JV.

FACTOR 2: A/E Firm Past Performance on Management/ Planning (12 pages maximum)

2.1 Page limit: Four per project.

2.2 Submit a portfolio of at least three projects that have been managed/ planned and completed or accepted by the client as a viable solution in the last ten years. Project values shall range from $2 million to $50 million USD. A maximum of one example may be an OBO project.

2.2.1 Each project example shall include the following information:

2.2.1.1 Project Name

2.2.1.2 Identify A/E Firm role and area(s) of responsibility on each project

2.2.1.3 Project program and function

2.2.1.4 Project budget, final contract amount, schedule, and completion date

2.2.1.5 The projects presented shall display the Offeror’s unique approach to solving complex and overlapping owner’s requirements.

2.2.1.6 The material shall address the management/ planning approach with salient features for each project and explain how the client’s multi-functional and complex program, image, mission, economic, schedule, maintenance, functional and operational objectives were satisfied by the overall management/ planning solution.

2.2.1.7 Describe the relevance of submitted projects to the specific IDIQ scope or description under which the offeror is submitting.

2.2.18 Cite any certificates, awards, peer recognition, etc. demonstrating high performance management/ planning solutions.

FACTOR 3: Core Team Key Personnel Profiles (8 pages maximum)

3.1 Page limit: 1 per profile.

3.2 Identify Key Personnel in the leadership roles identified below:

A. Lead Designer (4 individuals maximum) B. Project Manager (4 individuals maximum)

3.2.1 Profile shall include the following information:

3.2.1.1 Name

3.2.1.2 Education and professional experience including licenses and qualifications.

3.2.1.3 Area of responsibility/design leadership on the project examples of Factor 2.

3.2.1.4 Cite any professional awards, peer recognition, etc. for achievements in the field and notable accomplishments.

ALL SUBMISSIONS MUST BE RECEIVED BY 12:00 P.M. Eastern Time on August 28, 2025.

We are seeking Companies in the following Socio-Economic Categories under NAICS code 541330 – Engineering Services: Small Business (SB), Women Owned Small Business (WOSB), HubZone (HUBZ), 8(a), and Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Offeror must state the following on the cover of the submission:

• Worldwide AE Support Services Market Research

• Identify the offeror’s business size status/social-economic category (Small Business (SB), Women Owned Small Business (WOSB), HubZone (HUBZ), 8(a), and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 541330

Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number Email submissions are authorized to be sent to the following FAN addresses:

Primary: BotkinLL@FAN.gov Alternate: PakuwalS1@FAN.gov

Please UPLOAD the submission (PDF files) to your Google Drive (FAN – Foreign Affairs Network or personal) AND share/send the submission from Google to the FAN.gov email addresses mailto:BotkinLL@FAN.gov mailto:PakuwalS1@FAN.gov above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email address BotkinLL@fan.gov, and PakuwalS1@fan.gov. Make sure the

EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN Google Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal Google Drive account is acceptable.

REQUESTS FOR CLARIFICATIONS must be submitted in writing to Lori Botkin and Samantha Pakuwal at AE@state.gov.

mailto:BotkinLL@fan.gov mailto:PakuwalS1@fan.gov mailto:AE@state.gov