Worksheet_for_Service_Agreements_Tree_Debris_Disposal_26-009SS-CS-IFB_-_updated.docx
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- Attached to
- Tree Debris Disposal State and local contract opportunity
- Solicitation number
- 26-009SS-CS-IFB
- Issued by
- Hillsborough County, Florida
About this file
This is a Service/Supplier Contract Worksheet prepared by the City of Plant City, Florida for the procurement of tree debris disposal and processing services under Invitation for Bids No. 26-009SS-CS-IFB. The City seeks a qualified vendor to accept and process tree debris generated from municipal tree management activities along public streets and waterways, with estimated annual volumes of 400 tons of clean log wood, 250 tons of clean brush, and 250 tons of mixed loads. The project supervisor is Charlene Shiver, with an anticipated service start date of January 2026 following completion of the bidding process and City Commission approval. The contract term is one year with the City Manager's option to authorize four additional one-year extensions. The question submission deadline is March 2, 2026, at 5:00 p.m., with bid proposals due electronically by March 12, 2026, at 2:00 p.m. Awards will be made to the lowest responsive and responsible bidder, with bids not exceeding $50,000 eligible for City Manager approval and bids exceeding $50,000 requiring City Commission approval.
Pricing shall be submitted on a per-ton basis for each of the three debris categories, with optional line items permitted for fuel surcharges and minimum load charges. The contract is non-exclusive, with no guaranteed minimum volume of work assigned to the vendor. The City reserves the right to delete any portion of the contract at any time without cause and will adjust the total fee accordingly. Bidders must demonstrate a minimum of three years of documented experience in tree debris disposal services and provide at least four project references. A bid bond equal to 5 percent of the bid amount is required. Selected vendors must carry Workers' Compensation Insurance, Comprehensive General Liability Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, with the City named as additional insured. All vendor personnel must be properly bonded, professionally dressed with name tags, and subject to background checks. A local preference policy applies, offering qualifying bidders within Plant City city limits up to 1 percent discount on the lowest bid, not to exceed $2,500.
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Text version
Service/Supplier Contract Worksheet
1. Project name: Tree Debris Disposal
2. Documents to be incorporated into the contract: Vendor Bids
3. Solicitation number: 26-009SS-CS-IFB
4. Person to supervise the project: Charlene Shiver
5. Service start date: When ITB has been completed and Commission Approval provided (Hoping January)
6. Term of contract/extensions: One (1) year with the City Manger’s option to authorize to execute four (4) one-year extensions.
7. The payment schedule will be: ___ Weekly
8. Does the contract price have adjustable factors that may affect the price? X Yes ___ No
9. Insurance requirements are included in the solicitation document.
10. Is a bond required? ___Yes _X__ No Amount: $
11. Check the paragraph(s) that should be included in the contract.
X 5. NO MINIMUM AMOUNT OF WORK. This Agreement is non-exclusive. Notwithstanding any provision in this Agreement, City shall not be obligated to assign any minimum amount of Work to Company during the term of this Agreement. Company shall have no claim against City for damages or loss of profits due to the amount of Work assigned under this Agreement.
__X_ 6. DELETION OF SERVICES. The City reserves the right to delete any portion of this contract at any time without cause. If such a right is exercised, the total fee shall be reduced by the amount established for that service. If work has already been accomplished on the portion of the contract to be deleted, the Company shall be paid for the deleted portion based on the percentage of completion.
____ 7. SECURITY. Some locations will have designated City staff available to provide entry to and exit from facilities. Other locations may require the Company to gain entry using established alarm procedures or by using keys/striker cards. The company’s employees must be properly identified and will not be permitted to enter or leave buildings at will once reporting to duty. Under no circumstances shall Company, or its agents or employees, provide access to any unauthorized person in the City’s facilities.
____ 8. COMPANY’S PERSONNEL. Company is to have all Company’s employees doing work under this Agreement bonded. The City reserves the right to request background and bonding information for all personnel assigned to this contract.
____ 9. PROFESSIONAL APPEARANCE. The company’s employees assigned to this contract are to present a professional appearance, shall be neat, clean, well-groomed, courteous, and properly dressed and shall respectably conduct themselves while performing duties and while on City property. The company’s employees assigned to this contract shall wear a name tag specifying the name of the employee and the Company’s company name.
Revised 02-10-21 by W. A. Storey, Jr.
To Be Completed After Firm Is Selected:
1. Date of contract:
2. Name and address of Vendor: _
3. Contract price:
4. Name and function of key supervisory personnel, if applicable:
Name Function
5. Name, title, address, and email of Vendor’s representative signing contract:
File details come from the government source that posted it. Updated .